DME Coordinator

FHLB Des Moines; Seattle, Northern (WA, KY); Hybrid; USD 32,000 - 41,000; Full time

Job summary

UW Medicine is seeking a DME Coordinator for the UW Medical Center-Montlake Rehabilitation Therapies team in Seattle. The role focuses on procuring equipment, coordinating devices for patients, and ensuring proper documentation prior to discharge.

You will work with therapists, providers, nursing staff, and social workers to manage DME orders, insurance authorizations, and equipment maintenance, ensuring safe, timely delivery and clear communication.

Qualifications

• High school diploma or equivalent and two years of experience in the rehab program specialty.
• Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
• Bachelor's Degree in a related field and/or experience in a Rehab field.
• At least 2 years of experience within a health field, preferably rehab and/or with durable medical equipment.

Responsibilities

• Facilitate ordering of equipment and adaptive equipment prior to patient discharge.
• Coordinate necessary documentation for patient and department equipment.
• Arrange insurance authorization for patient equipment.
• Coordinate delivery and track equipment through authorization process.
• Maintain equipment storage, safety, and maintenance checks.

Skills

Coordination

Equipment coordination

Documentation

Education

High school diploma or equivalent

2 years rehab-related experience

Tools

Durable medical equipment management

Job description

Job Description

The UW Medical Center-Montlake – Rehab Therapies has an outstanding opportunity for a DME Coordinator.

Work Schedule

Full-Time / 40 Hours Per Week, Tuesday-Saturday 8:30-5:00 pm in the office, Day Shift.

Position Highlights

• In accordance with the policies of the University of Washington Medical Center's Rehabilitation Therapy Department, the DME Coordinator plays a vital role within the team.
• This individual collaborates with therapists, providers, nursing staff, and social workers to procure and coordinate the appropriate equipment and adaptive devices for patients.
• The DME Coordinator is responsible for the management of coordination of durable medical equipment (DME).
• This includes coordinating the ordering of equipment, supervising its receipt, ensuring routine safety and maintenance checks, and managing equipment storage.
• Additionally, this position may involve oversight of equipment technicians.

Primary Job Responsibilities

• Facilitate ordering of equipment and/or adaptive equipment, oxygen, and supplies, as identified by therapists and providers, prior to patient discharge from UWMC.
• Facilitate ordering of equipment for Rehabilitation Department.
• Coordinate the necessary documentation for patient and department equipment including, but not limited to, physician prescription, justification letter, progress notes, purchase orders.
• Coordinate necessary insurance authorization for patient equipment.
• Coordinate delivery of equipment with the equipment supplier and the delivery site.
• Track equipment/adaptive devices ordered for patients through the authorization process.
• Receive and organize equipment according to therapy department and UWMC procedure.
• Coordinate safety and maintenance of Rehabilitation Department equipment.
• Provide general clerical assistance with telephoning, faxing, copying and coordinating paperwork for equipment procurement and receipt.
• Maintain communication with the UWMC health care team on patient status/needs via the medical record and daily consultation.

Required Position Qualifications

• High school graduation or equivalent AND two years of experience in the program specialty.
• Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Desired Position Qualifications

• Bachelor's Degree in a related field and/or experience in a Rehab field.
• At least 2 years of experience within a health field, preferably having worked in a Rehabilitation environment and/or with durable medical equipment.

About UW Medical Center-Montlake

The UW Medical Center is an acute care academic medical center located in Seattle with two campuses: Montlake and Northwest. As the No. 1 hospital in Seattle and Washington State since 2012 (U.S. News & World Report) and nationally ranked in seven specialties, UW Medical Center prides itself on compassionate patient care as well as its pioneering medical advances.

The UW Medical Center-Montlake campus is located on the edge of the beautiful UW campus which includes many amenities available to our staff as well as very convenient public transit options including the Sound Transit’s light rail station across the street.

Excellence. Exploration. Education.

About UW Medicine – Where Your Impact Goes Further

UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored.

Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

Compensation, Benefits and Position Details

• Pay Range Minimum: $22.72 hourly
• Pay Range Maximum: $30.36 hourly
• Other Compensation: - Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
• Shift: First Shift (United States of America)
• Temporary or Regular? This is a regular position
• FTE (Full-Time Equivalent): 100.00%
• Union/Bargaining Unit: SEIU Local 925
• Nonsupervisory

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.