Divisional Grants Coordinator

The Salvation Army Eastern Territory; Philadelphia (Philadelphia County); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Generous paid time off

Employer funded Pension Plan

Health care coverage

Short Term Disability

Voluntary Term Life

Flexible Spending Accounts

Public Service Loan Forgiveness

Job summary

The Salvation Army Eastern Territory is seeking a Divisional Grants Coordinator to support grant research, writing, and submission across corporate and private foundations. The role collaborates with the Impact & Analytics Administrator to maintain funding records, analyze data, and prepare letters of inquiry, reports, and acknowledgments.

Strong writing and data skills are essential for success. Based at Divisional Headquarters in Philadelphia, this on-site position offers comprehensive

Qualifications

• Bachelor’s degree or equivalent combination of education and experience with 2–3 years of writing experience.
• Ability to meet deadlines, work independently and maintain confidentiality.
• Excellent communication, math and writing skills.
• Proficiency with Microsoft Office and proposal development tools.
• Pre-employment skills assessment and writing samples required.

Responsibilities

• Write, prepare, and assist with grant proposals, inquiries, reports, and acknowledgments.
• Coordinate grant materials and ensure timely submissions with internal teams.
• Support Directors in signature initiatives and mass mailings.
• Assist Corps and Program Directors with grant-related requests and reports.
• Maintain the divisional grants calendar and deadlines.
• Gather narratives, budgets, and documentation for proposals and reports.
• Train staff on the Golden Volunteer Management system and address user needs.
• Research opportunities and compile program information to support fundraising.
• Schedule funder meetings, prepare briefing packets, and support stewardship.
• Manage grant records in Salesforce and track invoices and communications.
• Review program revenues to ensure grant expenditures align with requirements.

Skills

Grant writing

Research skills

Proposal development

Data management

Communication skills

Microsoft Office

Education

Bachelor’s degree or equivalent combination of relevant education and experience

Tools

Salesforce

Excel

Word

PowerPoint

Job description

Overview

Position:Divisional Grants Coordinator

Location/Department: Divisional Headquarters, 701 N Broad Street, Philadelphia; Community Relations and Development Department

Availability of Position:Immediate

Schedule: Full-tine (35 hrs/wk)

Reporting Relationship: Divisional Grants Manager

Salary and Grade: $23-$25 per hour/76 Non- Exempt

The Salvation Army is hiring and offers truly excellent benefit package to eligible employees including:

• Generous paid time off every year that includes holidays, up to 3 personal days, vacation time and sick time.
• Employer funded Pension Plan (company contributions begin after 1 year of employment)
• Comprehensive health care coverage with low cost employee premiums, co-pays and deductibles
• Eligibility for supplemental insurance plans including Short Term Disability, AFLAC and Voluntary Term Life
• Flexible Spending Accounts
• Eligibility for the Federal Government’s Public Student Loan Forgiveness Program
• Most importantly – a job with a good purpose!

Position Overview:

The Divisional Grants Coordinator (DGC) provides support in the research, writing, preparation, and submission of grant proposals and applications to corporate and private foundations and other funding agencies. The DGC will work with the Impact & Analytics Administrator to analyze data in the statistics performance management system, and maintain funding records and files within the donor database. The DGC will write and assist with writing letters of inquiry, grant reports, acknowledgment letters, and other documents. In addition, the DGC will provide general administrative support to the Director of Corporate Engagement and the Director of Partnerships.

Responsibilities

Description of Position:

• Write, prepare, and assist with grant proposals, applications, letters of inquiry, grant reports, acknowledgment letters, and other corporate and foundation grant-related correspondence under the direction of the Divisional Director of Corporate Engagement and the Divisional Grants Manager.
• Coordinate grant application materials, review proposals for accuracy and completeness, and ensure timely submission to funding agencies and foundations in collaboration with Legal and other internal departments.
• Provide support to the Director of Partnerships for signature initiatives, including Donut Day, and annual mass mailings of Easter and Thanksgiving cards.
• Assist Corps, Service Extension, and Program Directors with grant proposals, reports, United Way applications, acknowledgment letters, and other grant-related requests.
• Maintain the divisional grants and reporting calendar by tracking proposal deadlines, reporting requirements, funding opportunities, and other key grant deliverables.
• Coordinate with CRD staff, Finance, Legal, Corps, and Program staff to gather narratives, budgets, statistical data, and supporting documentation needed for grant proposals and reports.
• Support the implementation of the Golden Volunteer Management system by helping to train staff across the division and addressing user management issues and requests.
• Conduct research on foundation, corporate and United Way funding opportunities and compile statistical and program information to support institutional fundraising efforts; may also conduct research on government funding opportunities.
• Follow up with funders and internal staff as needed, assist in scheduling funder meetings and site visits, and prepare meeting materials, briefing packets, and other stewardship resources.
• Assist the Director of Corporate Engagement and the Director of Partnerships with general administrative support, such as calendar management, scheduling appointments, mileage reimbursements, smart-data entry and the drafting of correspondence.
• Maintain accurate grant and donor records within Salesforce, including proposal status, reporting deadlines, donor communications, contributions, acknowledgments, and supporting documentation in accordance with departmental standards.
• Perform administrative duties that support overall institutional giving efforts (corporate, foundation and government funding), including maintaining files, processing correspondence, updating databases, and tracking invoices.
• Assist in reviewing program revenues and expenditures to help ensure grant funds are expended in accordance with grant requirements.
• Manage logo usage and acknowledgment requirements for foundation funders.
• Travel to other Salvation Army locations by car or public transportation as needed.
• Perform other duties, as assigned.
• The Salvation Army reserves the right to add, delete, modify, or change these duties and responsibilities. The above list of job duties is not exclusive or exhaustive and the candidate will be required to undertake such tasks as may reasonably be expected within the scope of the post.

Qualifications

Requirements:

• Bachelor’s degree or equivalent combination of relevant education and experience, with 2-3 years of strong and relevant writing experience and proven ability.
• Ability to work independently and with good initiative, confidentiality, and judgment, under direction of the Divisional Grants Manager and the Director of Corporate Engagement.
• Ability to meet deadlines and work well under pressure.
• Excellent communication, math and writing skills.
• Must be well-organized with an ability to prioritize and complete assignments within a given timeframe.
• Accuracy and attention to detail.
• Knowledge of conducting research and preparing data; internet research and database research skills.
• Computer proficient, with strong competence and experience with Microsoft Office programs, especially Word, Excel, and Power Point; comfortable with online proposal development and submissions.
• Pre-employment skills assessment is required; writing samples required (preferably proposal writing).
• Must be a detail-oriented, logical thinker, who is a motivated self-starter and able to work independently on assigned tasks.
• Valid Driver's License and able to obtain insurance clearances as determined by The Salvation Army's insurance company.
• Adherence to the AFP Code of Ethics.
• Adherence to The Salvation Army's Code of Conduct and Conflict of Interest Policy.
• Meet the Child Protection Clearances required by PA Act 153, including the PA Child Abuse History Clearance, PA State Police Criminal Record Check, and FBI Criminal Record Check, as well as, as a Mandated Reporter, must provide proof of having completed training on recognizing and reporting child abuse meeting the training standards of PA Act 153. Please note, updated clearances and recurrent training are required every five years thereafter.
• Must possess an understanding of and support the mission of The Salvation Army, and be able to cogently articulate that mission in communications with funders and prospective funders.

No Phone Calls Please.

Released by the Divisional Human Resources Department on 10/29/2026_____________________________________________________________

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status.

The Salvation Army’s Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church.

Its message is based on the Bible. Its ministry is motivated by the love of God.

Its mission is to preach the gospel of Jesus Christ

and to meet human needs in His name without discrimination.

Requisition No. 2701