Division Operations & Grants Manager

Research Foundation for Mental Hygiene, Inc.; New York (NY); On-site; USD 111,000 - 125,000; Full time

Benefits offered by this job

Excellent Benefits Package

Job summary

The Research Foundation for Mental Hygiene, Inc. in New York is seeking an Associate Division Administrator to provide operational and financial support to divisions within the Department of Psychiatry and NYPI at Columbia University Irving Medical Center.

The role ensures compliance with RFMH, NYSPI, Columbia, and sponsor policies while coordinating day-to-day operations. Responsibilities include budgeting and grants management, reporting, and supervising clerical staff.

Qualifications

• Bachelor's degree in a relevant field.
• At least 4 years of administrative experience in a large complex academic or research setting working directly with pre-award and post-award research budgets.

Responsibilities

• Coordinate day-to-day administrative functions to ensure smooth, efficient divisional operations.
• Assist with the preparation of reports, presentations, data summaries and documentation for division leadership as needed.
• Work with CU financial team on annual salary roster, budget, and effort certifications; monitor budgets and financial reporting.
• Coordinate procurement, travel, and reimbursement processes for the division per institutional policies.
• Oversee administrative aspects of residency training and T32 training grants.
• Coordinate resolution of suspense and open commitments; prepare monthly reconciliations.

Education

Bachelor's degree in a relevant field

Master's degree in business administration or healthcare administration

Job description

The Research Foundation for Mental Hygiene, Inc. in New York is seeking an Associate Division Administrator to provide operational and financial support to divisions within the Department of Psychiatry and NYPI at Columbia University Irving Medical Center.

The role ensures compliance with RFMH, NYSPI, Columbia, and sponsor policies while coordinating day-to-day operations. Responsibilities include budgeting and grants management, reporting, and supervising clerical staff.