Division Coordinator

JLL; Reno (NV); Remote; USD 75,000 - 87,000; Full time

Job summary

A leading real estate firm is seeking a Division Coordinator to provide critical administrative support to senior leadership. This remote position involves managing complex calendars, preparing meeting materials, and making strategic decisions that enhance executive efficiency. Ideal candidates should have at least 5 years of experience, exceptional communication skills, and proficiency in MS Office. The position offers a salary between $75,000 and $86,800 annually.

Benefits

401(k) plan with matching contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Qualifications

• At least 5 years of assistant/coordinator experience supporting senior executives.
• Proven ability to handle confidential information discreetly.
• Experience interfacing with board members and C-suite executives.

Responsibilities

• Provide comprehensive senior-level administrative support.
• Schedule and manage complex calendars with attention to detail.
• Prepare briefing materials for executive meetings.

Skills

Excellent communication skills

Decision-making authority

Organizational skills

Tech savvy

Education

Bachelor's degree or equivalent experience

Tools

MS Office

WebEx

Teams

PowerPoint

Job description

Overview

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Location: Remote Role with preference for Mountain or Pacific time zone. Will require local travel to events and JLL locations.

Division and Role

Division Coordinator

Location: Remote Role with preference for Mountain or Pacific time zone. Will require l ocal travel to events and JLL locations.

OVERVIEW

As the Division Coordinator for senior JLL Work Dynamics leadership, you'll play a key role in the successful growth of our business. You will support our Technology Leaders and collaborate across the team and organization to provide phenomenal support. This critical role relies on precise exe c ution, excellent communication, and creative thinking to ensure the team has everything necessary to achieve the ambitious goals of the portfolio. As a strategic partner to exe c utive leadership, you will serve as a critical interface between senior leaders and key stakeholders. If you consider yourself a proactive, organized, and resourceful team player, keep reading!

Responsibilities

• Provide comprehensive senior- level administrative support, acting as a trusted partner to leadership
• Serve as a gatekeeper and advisor to exe c utives, helping prioritize commitments and allocating time to strategic initiatives
• Schedule and manage complex calendars and intricate travel arrangements across different time zones with high attention to detail
• Exe rcise significant decision-making authority on behalf of exe c utives regarding time management and commitments
• Expense reconciliation and report management, including oversight of budget tracking for exe c utive initiatives
• Coordinate high-level meetings, board activities, and strategic communications on behalf of the exe c utives
• Prepare briefing materials and background information for exe c utive meetings with key clients and stakeholders
• Support administrative teams across the organization on various projects requiring exe c utive a lignment
• Plan and exe c ute strategic leadership team meetings, exe c utive retreats, and client-facing events
• Review, proofread, and contribute to strategic planning documents, presentations, and stakeholder communications
• Act as the main point of contact among exe c utives, employees, clients and other external partners, representing exe c utives with authority
• Manage critical information flow in a timely and accurate manner, ensuring exe c utive awareness of time-sensitive matters
• Anticipate exe c utive needs and proactively resolve issues before they reach leadership
• Lead special strategic projects and initiatives as delegated by exe c utives
• Maintain strict confidentiality of sensitive business information, board discussions, and strategic plans

Qualifications

• At least 5 years of assistant /coordinator experience supporting senior exe c utives, preferably in complex global organizations, or relevant other experience
• Proven ability to handle confidential information discreetly in a diplomatic manner
• Experience interfacing with board members, external stakeholders, and C-suite exe c utives
• Unflappable, flexible, and can overcome a learning curve quickly
• Exceptional judgment and decision-making capabilities when representing exe c utives
• Extremely strong communication skills on multiple platforms and mediums (email, text, in person, video calls, etc.)
• Ability to understand business priorities and align exe c utive time commitments accordingly
• Tech savvy and familiar working in MS Office operating systems, WebEx, Teams, and Box
• Skilled in PowerPoint slide design with an ability to enhance existing content, transforming cluttered layouts into polished, exe c utive-ready presentations
• Bachelor's degree or equivalent experience preferred
• Location is flexible with preference for someone within driving distance of a corporate office in Mountain or Pacific Time Zones
• Position is remote with occasional travel to support large events and exe c utive meetings

Estimated compensation for this position: 75,000.00 - 86,800.00 USD per year

Note: This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location: Remote - Boise, ID, Denver, CO, Oakland, CA, Palo Alto, CA, Phoenix, AZ, Reno, NV, Sacramento, CA, San Francisco, CA, San Jose, CA, Santa Cruz, CA, Walnut Creek, CA

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Benefits

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays

Privacy and Equal Opportunity

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.