Division 8 Project Executive

Solid Rock Recruiting, LLC.; Orlando (FL); On-site; USD 80,000 - 110,000; Full time

Job summary

Solid Rock Recruiting, LLC. seeks a Division 8 Project Executive to manage project budgets, schedules and vendor relations, ensuring profitability on each job.

The role demands strong organizational and communication skills to coordinate cross‑functional teams across estimators, detailers and installers. Key duties include reviewing estimates, verifying material costs, coordinating purchasing and deliveries, responding to RFIs, and ensuring timely closeout with complete documentation, while

Qualifications

• High school diploma; 1–5 years in manufacturing/production preferred.
• Experience supporting manufacturing or production capacity.
• Excellent organizational and written communication skills.

Responsibilities

• Review job estimates and keep materials within budget.
• Coordinate purchasing and deliveries to meet schedules.
• Communicate with contractors to keep projects on track.
• Review pricing changes and process change orders.
• Build positive relationships with end users.

Skills

Organizational skills

Communication skills

Writing skills

Multitasking

Teamwork

Customer service

Education

High school diploma

1-5 years manufacturing/production experience

Tools

NAVISION

PROTECH

MS Office

Job description

Division 8 Project Executive

MAJOR PURPOSE

The Project Executive will assist in the execution of the Company's business strategies to meet objectives in a timely manner while supporting the Company's mission, vision and values. The Project Executive will successfully manage a project to requirements while meeting or exceeding profit margins specific to individual jobs.

MAJOR RESPONSIBILITIES

• To review job estimate costs and ensure detailed materials are within budget
• Ensure all material costs are correct before worksheets are released to the Purchasing Department
• Communicate with contractors as required to ensure jobs run smoothly
• To have sound knowledge of Windstorm, Fire, Life Safety, and ADA code requirements as related to openings designed for allowances and wind pressure when required
• To participate in kickoff meetings with Estimators and Detailers at the beginning of projects
• To coordinate the purchasing of all materials with the Purchasing Department. Ensure deliveries are scheduled to meet project schedules
• Ensure jobs are billed properly and all close out documents are completed in a timely manner at the end of a project
• To coordinate Installers' work specific to job requirements
• Successfully build and maintain positive relationships and build good rapport with all end users
• To review pricing changes and process change orders as necessary
• To respond to RFI – requests for information in a timely manner, often problem solving and documenting delays that may arise
• Actively plan out timelines and production schedules that are attainable and realistic, managing timelines to completion
• Receive and interpret quotes from sub-contractors
• To meet contractors on-site and walk sites as necessary
• Work independently with minimal supervision, within a flexible schedule keeping set appointment times with clients/vendors and end users
• Effectively manage the flow of paperwork throughout the job ensuring the process is completed in a timely manner, including timely transfer of interoffice paperwork
• Use sound professional judgment while representing the Company

SKILLS, KNOWLEDGE & ABILITIES

• Exceptional organizational skills and attention to detail
• Strong communication, presentation and writing skills
• Ability to communicate effectively with all levels of management, vendors and contractors
• Ability to work well under pressure in a fast paced, ever changing environment
• Ability to multitask and prioritize effectively
• Ability to effectively manage workflow as well as work effectively as part of a team
• Passion for providing excellent customer/client service at the highest level

REQUIREMENTS

The incumbent must have proficient knowledge in the following areas:

• Computer proficiency, with ability to work in MS Office based programs to include Outlook email
• Ability to learn NAVISION, and possibly PROTECH software and use software with proficiency
• Sign a confidentiality agreement as required from general Contractor/Owner as a project specific requirement
• Strong basic math skills
• Analytical and problem solving skills
• Decision making skills
• Outstanding organizational skills
• Effective written communications skills
• Above average verbal communication skills
• Time management skills

EDUCATION/EXPERIENCE: At least a high school diploma; additional studies preferred in technical training specific to the needs/requirements of the position. This position requires a minimum of 1-5 years of like/similar experience preferably supporting a manufacturing or production capacity with hands‑on knowledge.

ADDITIONAL REQUIREMENTS

• Must be able to continuously see. Must be able to frequently stand, walk, view computer monitors, give & receive oral communication, bend, squat, reach above shoulder level, and discern color. Must be able to occasionally sit, drive, type, and make fine discriminations in sound.
• Must be able to regularly lift/carry up to 10 lbs.; occasionally lift/carry up to 20 lbs.
• Must be able to do repetitive simple grasping, fine manipulation on a frequent basis.
• Must possess a valid driver's license and drive to and from work locations.
• Must be able to travel as required for Company business.
• As needed, work a varied schedule that could include nights, weekends and holidays.