District Specialist - Substitute Coordinator

Marysville School District 25; Marysville (WA); On-site; USD 42,000 - 52,000; Full time

Job summary

Marysville School District 25 in Marysville, WA is seeking a focused school-secretary to handle department operations, greet visitors, answer phones, and provide exemplary customer service.

You will work independently for the Administrator and other staff, manage records, budgets, documents, and assist with audits, while maintaining professional image and punctual presence.

Qualifications

• High School diploma or equivalent required.
• Two years secretarial experience preferred in a K-12 setting.
• Proficiency with Microsoft Office, Google tools, InTouch, and Skyward preferred.

Responsibilities

• Arrange coverage in absence of substitute.
• Maintain department budget information and documentation.
• Create and maintain department web pages and social media.
• Communicate building-department information to staff and public.
• Coordinate daily workload of the department office.

Skills

Customer Service

Communication

Multi-tasking

Office software

Education

High School diploma or equivalent

Tools

Microsoft Office

Google Suite

InTouch

Skyward

Job description

Work Schedule:

8.00 hours per day (7:30 a.m. - 4:30 p.m.) - 260 days per year (Monday - Friday)

Salary:

Per Public School Employees negotiated salary schedule – Level 3

Job Summary:

This position is responsible for performing all functions necessary for the efficient operation of the department office; providing exemplary customer service and consistently projecting a professional and positive image of the office; working independently in the performance of secretarial duties for the Administrator and/or other department staff; and directing the clerical tasks for the department office.

Essential Job Functions

This list of essential job functions is not exhaustive and may be supplemented as necessary. Depending upon individual assignment, the employee may perform all or a combination of several of the following duties:

• Arrange Coverage in Absence of Substitute
• Department Budget (monitor, maintain, and retrieve information)
• Department Web Page & Social Media (create & maintain)
• Communication (communicate building-department information to staff-public)
• Coordinate Daily Workload of Department Office
• Create Documents-Forms
• Create-Maintain Database
• Data Entry
• Data Extraction (data mining)
• Evaluate & Monitor Expirations & Information for Audit Compliance
• Filing, Maintenance & Retention of Records
• Financial Transmittals/Receipt Money
• Manage & Schedule District Facilities & Events
• Paysheets (maintain data & generate reports)
• Prepare and Process District Documents-Forms
• Prior Approvals (create, account code & process)
• Requisitions (create, account code & process)
• Schedule Department Meetings
• State-Federal Reports/Documents (create & maintain)
• Substitute Online Absence Verification
• Supplies (maintain & order)
• Mail (sort-distribute)
• Receptionist (greet public, answer phones)
• Schedule Translator for Meetings
• Student Fines & Fee Management
• Support & Training Building and Department Staff
• Maintain consistent presence at assigned worksite and regular work hours
• Comply with all district policies and procedures
• Perform duties as requested by Administrator

Desired Skills:

• Consistently listen, write, and speak in a clear and concise, well-organized manner
• Consistently problem-solve, seek new responsibilities, proactively prioritize, and multi-task
• Consistently resolve customer inquiries in a positive and timely manner
• Consistently treat people with respect, dignity, and fairness
• Consistently participate and support team ideas, changes, and decisions
• Consistently demonstrates technical expertise and practical knowledge of the job
• Consistently produces thorough, accurate work and meets timelines
• Consistently demonstrates a positive attitude and supports other through positive communication
• Consistently offers help when help is needed
• Consistently seeks to acquire new skills to demonstrate self-improvement
• Consistently demonstrate a high level of confidentiality

EQUAL OPPORTUNITY EMPLOYER (EOE):

Marysville School District provides equal employment opportunity and treatment for all applicants and employees in recruitment, hiring, retention, assignment, transfer, promotion, and training without discrimination based on race, color, religion, creed, national origin, sex (including pregnancy and related conditions), sexual orientation, gender expression or identity, age, honorably discharged veteran or military status, marital status, genetic information, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability.

The following Marysville School District employees/departments are designated to address questions and complaints of discrimination:

Civil Rights: Executive Director of Human Resources; 360-965-0071
Harassment, Intimidation, & Bullying: Executive Director of Human Resources; 360-965-0071
Title IX:Executive Director of Human Resources; 360-965-0071
Section 504 and ADA: Executive Director of Special Education and Student Services; 360-965-0174
Discrimination and discriminatory harassment may be reported to the district employee/department listed above by phone at [phone]. You also have the right to file a written complaint. Address: 4220 80th Street NE, Marysville, WA 98270.

The Marysville School District is a drug- and tobacco-free workplace.

Minimum Qualifications:

• High School diploma or equivalent
• Two years previous secretarial experience required
• Previous office experience in a K-12 school setting preferred
• Working knowledge of Microsoft Office Suite; Google Mail, Calendar, and Drive; InTouch; and Skyward preferred
• Experience and/or training with cultural, ethnic, and language diversity preferred
• Successful Washington State Patrol and Federal Bureau of Investigation Fingerprint Clearance
• Proof of Immunization (if born 1/1/57 or later)
• I-9 Employment Eligibility in compliance with the Immigrations Reform and Control Act
• Completion of all district-required training within thirty (30) calendar days from hire date

To be considered for this position, submit the following documents:

• Online Application
• Resume
• At least three (3) References including one (1) Supervisor
• Applicable Education Documents (High School Diploma, GED, Transcripts)
• Applicable Licensure/Certification