District Registrar and Substitute Coordinator

School District of Shiocton; Shiocton (WI); On-site; USD 35,000 - 45,000; Full time

Job summary

A leading educational institution is seeking a District Registrar and Substitute Coordinator. This role involves managing student information systems, overseeing registrations, and ensuring data accuracy. The ideal candidate will possess strong computer skills and attention to detail, thriving in a fast-paced environment while maintaining confidentiality.

Qualifications

• Enjoy working with databases and analyzing data for accuracy.
• Ability to maintain confidentiality is essential.

Responsibilities

• Accurate entry of student information in the Student Information System (Skyward).
• Create, generate, and share various reports as requested.
• Coordinate and oversee Fall and Summer School registration.

Skills

Computer/technology skills

Interpersonal skills

Attention to detail

Education

High school diploma or equivalent

Associate or bachelor degree

Tools

Skyward

WISEdash

Google

Microsoft Office

Job description

District Registrar and Substitute Coordinator

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Qualifications:

High school diploma or equivalent; preference may be given to an associate or bachelor degree. Computer/technology skills are essential; preference may be given for demonstrated knowledge of Skyward or similar SIS, WISEdash/WISEdata, and word processing programs such as Google and Microsoft Office.

The individual should enjoy working with databases, constructing reports, and analyzing data for accuracy, errors, and trends. Effective interpersonal skills, attention to detail, ability to work independently, and managing multiple tasks in a fast-paced environment are required. A demonstrated ability to maintain confidentiality is essential.

Primary Job Responsibilities:

• Accurate entry of student information in the Student Information System (Skyward), including directory and personal data, parent/guardian and emergency data, enrollment/withdrawal, and other information as needed.
• Maintain fidelity and accuracy of student information within SIS.
• Create, generate, and share various reports as requested or required.
• Coordinate and oversee Fall student registration, including online enrollment options.
• Coordinate and oversee Summer School registration, including online enrollment options.
• Create and update enrollment and related custom forms in SIS.
• Utilize automated text/email absence management system to assign substitutes daily.
• Accurate entry and maintenance of employee data related to substitute teachers and paraprofessionals.
• Manage and maintain the student information system database, ensuring data accuracy, integrity, and security (Skyward).
• Manage school fees assignments database and payment records (eFunds for Schools).
• Oversee transportation arrangements using the student bus routing system (Lynx), including accurate entry and maintenance of student information, assigning students to bus routes, and communicating changes to staff and bus drivers.

Additional Responsibilities:

• Assist with onboarding of new staff, including substitutes and support staff.
• Manage the District’s WISE data and related information.
• Perform other tasks and responsibilities as assigned, consistent with the scope of the position.

Details:

Supervisor: Director of Instructional Technology

Classification: Support Staff

Work Hours: 40 hours/week (6:30 AM - 3:00 PM, M-F); 11 months

Seniority Level:

• Entry level

Employment Type:

• Full-time

Job Function:

• Support Staff