District Court Clerk

Oakland County, Michigan Government; Rochester Hills (MI); On-site; USD 42,000 - 56,000; Full time

Job summary

Oakland County seeks a District Court Clerk to support civil, criminal, traffic, and probation proceedings on-site. You will manage scheduling, maintain court records, and assist the public and legal professionals in navigating court processes.

Responsibilities include handling notices, hearings, juror processes, financial settlements, and data entry using court information systems. A high school diploma or GED is required with relevant court experience preferred.

Qualifications

• High school diploma or GED.
• Three years full-time experience in a court system or comparable qualifications.

Responsibilities

• Perform clerical duties supporting civil, criminal, traffic, probation, and administrative proceedings.
• Assist the public, attorneys, and law enforcement personnel with court-related inquiries and processes.
• Prepare hearing notices and coordinate court dates and probation appointments with judges, prosecutors, attorneys, and police personnel.
• Collect and accurately record fines, costs, fees, bonds, and civil escrow payments.
• Review defendants’ financial circumstances, approve payment schedules or alternative arrangements, and advise judges as appropriate.
• Prepare juror summonses and payment vouchers for juror attendance.
• Assist with reports, special projects, and other court administrative needs.
• Utilize court systems (L.E.I.N./CLEMIS, and related software) to process information.

Education

High school diploma or GED

Three years full-time court experience

Job description

Overview & Benefits

Oakland County is more than just a workplace. It is a place where you can make a real difference. As one of Michigan’s leading public service organizations, we are committed to strengthening communities, delivering essential services, and improving the quality of life for nearly 1.3 million residents.

Overview & Benefits

Oakland County is more than just a workplace. It is a place where you can make a real difference. As one of Michigan’s leading public service organizations, we are committed to strengthening communities, delivering essential services, and improving the quality of life for nearly 1.3 million residents.

When you join our team, you become part of a mission-driven workforce guided by integrity, innovation, and a passion for public service. We offer competitive pay, comprehensive benefits, and the opportunity to do meaningful work that matters.

For more information about Oakland County benefits and employee perks, please visit: https://www.oakgov.com/government/human-resources/benefits/new-hire

General Summary

$41,868 - $56,096

This is an on-site position

Are you detail-oriented, committed to public service, and interested in helping the court system run smoothly? Join Oakland County as a District Court Clerk, where you’ll support court proceedings, coordinate schedules, maintain accurate records, and assist community members navigating the judicial process.

What You’ll Do

• Perform clerical duties supporting civil, criminal, traffic, probation, and administrative proceedings.
• Assist the public, attorneys, and law enforcement personnel with court-related inquiries and processes.
• Prepare hearing notices and coordinate court dates and probation appointments with judges, prosecutors, attorneys, and police personnel.
• Collect and accurately record fines, costs, fees, bonds, and civil escrow payments.
• Review defendants’ financial circumstances, approve payment schedules or alternative payment arrangements, and advise judges as appropriate.
• Prepare juror summonses and payment vouchers for juror attendance.
• Assist with reports, special projects, and other court administrative needs.
• Use court systems, including CLEMIS and LEIN, along with County and department software to process information and complete assignments.

Why You’ll Love It Here

• Make a meaningful impact by helping community members access court services and navigate court processes.
• Play an essential role in keeping the court running smoothly through accurate records and coordinated scheduling.
• Enjoy a variety of responsibilities that put your organizational, customer service, and problem-solving skills to work.
• Expand your knowledge of court procedures and gain experience using specialized court information systems.
• Work alongside court staff, judges, attorneys, and law enforcement personnel to support the administration of justice.

Minimum Qualifications

EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES

Under the Merit System Resolution, Section II, adopted November 8, 1966, employees in this class are excluded from the Merit System for the purpose of the manner of selection, appointment, removal from office or limitation of political activity.

NOTE: The Desirable Qualifications for this classification, when provided to the Human Resources Department will be stated on a separate page. These Desirable Qualifications may be subject to revision by the District Court Administrator and/or Chief District Court Judge.

Note: Job performance, knowledge, ability and/or previous experience may substitute for Desirable Qualifications. The District Court Administrator and/or Chief District Court Judge has the right to waive the desirable qualifications.

Experience, Training, Knowledge, Skills & Abilities

Under the Merit System Resolution, Section II, adopted November 8, 1966, employees in this class are excluded from the Merit System for the purpose of the manner of selection, appointment, removal from office or limitation of political activity.

Desirable Qualifications

• High school graduate or have a certificate of successful completion of the General Education Development Test.

Additional Desirable Qualifications

• Have at least three (3) years full-time experience in a court system or comparable qualifications that meet the Court Administrator's approval.
• Have knowledge of and experience in the operations, policies, and procedures of a district court.
• Familiar with current word processing, spreadsheet, database, e-mail, and Internet software.

SUPERVISION EXERCISED

• Employees of this class may assist in orienting, training lower clerical employees, as well as providing guidance regarding court policies, procedures and legal matters that pertain to the workload of the civil, criminal, traffic, or probation units.

Essential Job Functions

• Gives information at a counter or by telephone to the general public, attorneys, and law enforcement personnel regarding civil, criminal, traffic, probation or administrative court cases and legal or internal procedures following established court rules, applicable laws and internal procedures. Assists the public in filling out standard court forms, questionnaires and applications and prepares a variety of standard court forms as required by the instant action of the proceeding. Prepares notices of hearings, examinations, appointments, and trials, and mails them to defendants, attorneys and law enforcement personnel to give notice of the proper court dates and probation appointments. Also prepares various forms and orders of the court.
• Schedules courtroom proceedings for the court, coordinating such scheduling with judges, prosecutors, attorneys, and law enforcement personnel.
• Checks judicial case dockets and validates the appearance of defendants, attorneys, issuing officers and witnesses as they appear for scheduled cases.
• Works closely with defendants regarding their financial status with the court. May approve payment schedules or other means to pay or advise judges of same.
• Prepares bench warrants and/or inputs information to produce a bench warrant for signature of a judge for those individuals who fail to appear in court or fail to comply with an order of the court. Prepares warrant recalls and/or inputs information to produce a warrant recall when appropriate.
• Prepares and/or inputs information to produce license suspensions for those individuals who fail to appear in court or fail to comply with an order of the court. Prepares and/or inputs information to produce a clearance of license suspensions when appropriate. Prepares and/or inputs information to produce Secretary of State abstracts according to the law. Prepares and/or inputs information to produce court ordered restricted driver's licenses.
• Prepares Orders of Probation and Discharges from Probation.
• Monitors and ensures compliance of unsupervised probation cases and processes them accordingly.
• Prepares juror summons to notify citizens of their appointment for jury duty. Prepares pay vouchers for payments of juror attendance.
• Prepares Judgements of Sentence and files with all required local and state agencies.
• Obtains information through the Law Enforcement Information Network (L.E.I.N.) to receive driving record information and criminal history information.
• Prepares computer input of data from tickets, citations, criminal and civil cases. Operates a computer terminal and enters data according to the court rules, applicable law, and internal procedures.
• Assists in gathering statistical information by reviewing case files, office activity logs or computer reports.
• May provide guidance to lower clerical employees of court policies, procedures and legal matters that pertain to the workload of the civil, criminal traffic, or probation units.
• May assist in the training of new and/or lower-level clerical employees.
• Utilizes current Countywide and/or department specific software to complete assignments.

Essential Mental & Physical Requirements

• Ability to communicate to accurately convey information.

WORKING CONDITIONS

• Work is performed in a typical office and/or court environment.
• May encounter situations where people could become confrontational.

IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor.

Union*

• If applicable

EEO Statement

We are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, gender identity, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, marital status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.

Inclusion Statement

Oakland County is committed to welcoming applicants from all backgrounds, including those with prior convictions, as we believe in providing equal opportunities for all. We value the unique perspectives and experiences each individual brings to our team and are dedicated to fostering an inclusive, supportive workplace. All candidates are evaluated based on their ability to meet the job requirements, legal obligations and thrive in our organization. All ways, MOVING FORWARD.