District Attorney - Legal Secretary

Amarillo, Texas; Texas; On-site; USD 38,000 - 52,000; Full time

Job summary

Randall County District Attorney's Office is seeking a full-time Legal Secretary with knowledge of court proceedings and legal terminology. The role supports prosecutors by maintaining dockets, hearings, trials, and motions calendars, and by preparing legal documents and correspondence.

The position requires strong typing, multitasking, discretion in communications, and the ability to work independently with limited supervision.

Qualifications

• Knowledge of legal terminology and format.
• Knowledge of Court Room Procedure.
• Proficiency in typing (40/50 WPM).
• Ability to be resourceful and proactive when issues arise.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Computer literate, with proficiency in Windows, Word, and Outlook.
• Knowledge in composing emails.
• Professional attitude and appearance.

Responsibilities

• Respond to public inquiries and co-workers in courteous manner.
• Provide information to individuals and agencies involved in each case.
• Type legal documents, correspondence, and reports with knowledge of legal terminology and format.
• Assemble and organize information on each case for use by the attorney.
• Operate computer, scanner, and copy machine.
• Maintain calendar of daily, weekly, monthly, and yearly office and court activities.
• Maintain office files according to predetermined categories; filing of documents, reports, records, correspondence, and locate files upon request.
• Perform other duties as requested.

Skills

Legal terminology

Courtroom procedure

Typing 40-50 WPM

Multitasking

Time management

Windows/Office

Email drafting

Tools

Outlook

Job description

DEPARTMENT: DISTRICT ATTORNEY

JOB TITLE: LEGALSECRETARY

SUPERVISOR: Administrative Assistant EMPLOYMENT STATUS: Full Time / Non-exempt

JOB SUMMARY: This position requires knowledge of court proceedings and legal terminology. The secretary is in frequent contact with the public in person, by telephone, and through email. The secretary has sufficient knowledge of investigations, pending cases, dispositions, and is to provide information to other individuals and agencies. This person must maintain discretion in communications without jeopardizing pending matters or without creating liability for people or agencies involved. The secretary is relied upon by prosecutors to maintain calendar of all dockets, hearings, trials, and motions due within a limited time frame. The secretary performs work independently; receives detailed instructions only when procedures are changed. The secretary is also responsible for the preparation of legal documents, filing, correspondence, and all other secretarial duties which may be required by the prosecutor or investigator.

MINIMUMQUALIFICATIONS:

1. Knowledgeoflegal terminology andformat.
2. Knowledge ofCourt Room Procedure.
3. Proficiency in typing (40/50 WPM).
4. Ability to be resourceful and proactive when issues arise.
5. Multitasking and time-management skills, with the ability to prioritize tasks.
6. Computer literate, with proficiency in Windows, Word, and Outlook.
7. Knowledge in composing emails.
8. Professional attitude and appearance.

ESSENTIAL JOB FUNCTIONS:

1. Respondtopublicinquiries and co-workers incourteousmanner.
2. Provideinformationtoindividuals and agenciesinvolved ineach case.
3. Typelegal documents,correspondence,and reports whichrequireknowledgeoflegalterminology andformat.
4. Assemble andorganizeinformation on each case foruseby theattorney.
5. Operate computer,scanner,andcopy machine.
6. Maintain accurate calendarofdaily,weekly,monthly,andyearlyoffice andcourtactivities
7. Maintain officefilesaccording topredeterminedcategories; filing of documents,reports,records, correspondence, andlocate filesupon request.
8. Perform other duties as requested.

WORKINGCONDITIONS:

1. Ability to work in ahigh stress environmentandperform severaltasksatonce.
2. Work regular business hours (8-5) and any other hours before and after regular business hours as required.

CONTACTWITHOTHERS:

High interaction with staff members, the public, media, District and County Courts, Law Enforcement Agencies, defendants, and Probation.

The Randall County District Attorney's Office does not discriminate on the basis of race, color, national origin, sex, age, or handicapped status in the employment or the provision of services.