District Accounting Specialist

North Orange County Community College District; Anaheim (CA); On-site; USD 74,000 - 89,000; Full time

Job summary

North Orange County Community College District is seeking a District Accounting Specialist to perform advanced accounting duties across district-wide financial statements and budgets. The role requires preparing and reviewing ledgers, grants, and reports while ensuring compliance with applicable policies and regulations.

The position emphasizes budget monitoring, journal entries, balance reconciliations, and collaboration with multiple departments.

Qualifications

• Bachelor's degree in accounting, finance, or related field.
• Minimum four (4) years increasingly responsible work experience in accounting and/or banking.
• Or equivalent combination of education and experience.

Responsibilities

• Prepare, review, monitor, and analyze financial statements and ledgers.
• Prepare district-wide budgets, budget transfers, and journal entries; perform budget reconciliations.
• Coordinate with District departments, agencies, and vendors on accounting activities.
• Maintain up-to-date knowledge of regulations and reporting requirements for fund programs.

Skills

Accounting knowledge

Auditing principles

Financial reporting

GAAP understanding

Office software

Data analysis

Communication

Financial statement review

Budgeting

Education

Bachelor's degree in accounting/finance

Tools

Banner

Microsoft Excel

Job description

District Accounting Specialist

North Orange County Community College District

Position Number: 2015961P

Location: District Services

Department: District Fiscal Affairs

Percentage of Employment: 100%

Months of Employment: 12 Months Per Year

Work Schedule: Monday - Friday, 8:00 am - 5:00 pm (Scheduleand shift are subject to change in accordance with contract ordepartment needs.)

Job Description

Prepare, review, monitor, and analyze a variety of difficult and comprehensive financial statements, general ledgers and reports as required by the District, State, Federal government, or other agency, including but not limited to categorical grants, CCFS 311annual report, Schedule of Expenditures of Federal Awards (SEFA), Schedule of Expenditures of State Awards (SESA), Non-Resident Tuition Fee report, 311Q, quarterly investment reports, IPED, UsedTax report, etc.; ensure compliance with applicable rules, regulations, policies and procedures; maintain, verify financial statements, general ledgers, statistical and other complex accounting records.

Assist in the preparation and monitoring of District-wide or campus-wide budget; process budget transfers and prepare journal entries; budget reconciliation; Board agenda items for new budget, budget adjustments; monitor accounting activities of assigned categorically-funded programs; prepare expenditure and progress reports as required by funding agencies; prepare claims for reimbursements of grant expenditures and forward to appropriate funding agencies through invoicing, drawdown of funds from phonesystems and/or web-based system; reconcile and balance accounts and bank statements; assist program manager to ensure compliance with contractual constraints; participate in grant audits.

Coordinate communication and accounting activities with other District departments and personnel, governmental agencies, private agencies and vendors.

Maintain up-to-date knowledge of the regulations and reporting requirements and procedures connected with categorical, special, and general fund programs; answer questions and provide technical expertise to assist District and department personnel regarding various records, budgets, accounts and programs.

Prepare and process, monitor and reconcile various documents involved in financial transactions, such as invoices, deposits for cash and checks, requisitions, purchase orders, contract agreements, and bids and maintain accurate records of cash and check receipts; process student financial aid disbursements, monitors and reconciles the cash balance for all financial aid grants and other financial aid related activities; review and approve purchase requisitions.

Prepare, audit, and analyze invoices for payment, such as requisitions, petty cash vouchers, and mileage and travel expense reports; prepare claims for capital projects; process payments for payroll, loans, grants, and reimbursements.

Process, monitor and reconcile data entry to County and District files to assure accuracy of data; reconcile cash, expense/revenue accounts, asset/liability accounts, fund balance with the County, Orange County Business Office of Department of Education; identify issues, errors and problems and prepare adjusting journal entry and/or County Transfer to resolve discrepancies.

Review Personnel Change Forms and process payroll redistributions; process payroll reconciliations; perform cash and bank reconciliations, reconcile accounts receivable and accounts payable with external entities as well as with different funds and entities within the District.

Participate in the District's year-end closing and audit process; review various reports during closing process and identify and correct errors; perform complex calculations, analyses, and prepare journal entries for corrections; analyze accruals and carryover. Conduct research to resolve discrepancies as necessary. Communicate necessary discrepancies and changes to appropriate departments/agencies.

Maintain and file a variety of financial and accounting records, forms, listings and files; operate a variety of office equipment and machines such as calculator, computer, and copier, etc.

Perform special projects as assigned, including but not limited to coordination of fee collection, financial budget projections; budget development process for general, categorical, and special funds; data collection, and prior-year performance analysis. Establish and maintain accounting policies and procedures.

Train and provide work direction and guidance to others including program changes or legal requirements as directed.

Participate in and assist with resolving issues with Banner and/or other regularly used software within assigned responsibilities; identify, learn and apply emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner.

Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity, equity and inclusion trainings and events.

Perform related duties as assigned.

Primary Purpose

This position is responsible for independent district wide complex, comprehensive, advanced, and specialized accounting duties in the preparation, maintenance, review and analysis of various financial statements, records, accounts, and budgets to assure accuracy and in conformance with generally accepted accounting principles, established policies, procedures, including state and federal legal requirements.

In addition to essential functions, the District Accounting Specialist may make decisions within established policies and procedures in the absence of designated Manager.

Working Relationships

The District Accounting Specialist maintains frequent contact with various departments, staff, and outside vendors, agencies and financial institutions.

Knowledge, Skills, and Abilities

• Knowledge of accounting and auditing principles, practices and procedures
• Knowledge of financial and statistical record-keeping principles
• Knowledge of allocation factors/methodology
• Knowledge of modern office practices, procedures and equipment
• Knowledge of District organization, operations, policies and objectives
• Knowledge of applicable sections of State Education Code and other applicable laws
• Knowledge of computer-based accounting systems
• Knowledge of various computer software programs
• Ability to interpret, apply, and explain rules, regulations, policies and procedures
• Ability to make arithmetic calculations quickly and accurately
• Ability to operate a variety of office equipment such as calculator, computer, copier, etc.
• Ability to analyze situations accurately and adopt an effective course of action
• Ability to plan, organize and prioritize work
• Ability to meet schedules and timelines
• Ability to understand and follow oral and written directions
• Ability to communicate effectively, orally and in writing
• Ability to understand scope of authority in making independent decisions
• Ability to review situations accurately and determine appropriate action according to established guidelines
• Ability to train and provide work direction to others
• Ability to establish and maintain effective working relationships with others

Minimum Qualifications

• Bachelor's degree in accounting, finance, or related field.

Minimum four (4) years increasingly responsible work experience in accounting and/or banking.

Or equivalent combination of education and experience.

Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.

Desirable Qualifications

• Experience in governmental, fund, and or grant accounting.
• Proficiency in Microsoft Excel.
• Experience identifying and implementing process improvements.
• Experience providing excellent customer service to a diverse population.
• Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.

Salary Range

$6,588 - $7,967 Per Month

Open Date

10/13/2026

Close Date

10/27/2026

Special Instructions Summary

Work Schedule: District employees can apply for the Flexible/Hybrid Work Program, working a hybrid schedule of remote work and in-person each week. Approval and number of in-person days may vary by position/department. Questions regarding the work schedule may be discussed with Hiring Manager if selected as an interview candidate.

This is a classified position subject to a six-month probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The candidate selected for employment will be required to provide the following: identification and employment eligibility as outlined in the Immigration Reform and Control Act, fingerprints and required medical certification pursuant to statute. NOCCCD will not sponsor any visa applications.

The District may choose to fill one or more positions from this recruitment within eight (8) months.

The minimum required number of references for this position is three (3) and will be requested at the finalist and/or offer of employment phase of the hiring process.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview.

Minimum Qualifications – Experience: One year of experience is equivalent to 12 months of experience at a maximum of 40 hours per week (full time). Applicable part-time experience will be converted to the full-time equivalent for the sole purpose of meeting the experience minimum qualification (Example: Twelve (12) months of part time work experience is equivalent to six (6) months full time).

Minimum Qualifications – Education: 24 units are equal to one year of education. As applicable, education must be from a regionally accredited institution and verifiable on a legible unofficial transcript.

Reasonable accommodations for applicants with disabilities may be requested by calling [phone] at least three business days in advance of the scheduled examination/interview date.

Evaluations of foreign degrees and/or coursework are required. See our website here for information regarding evaluation of foreign degrees.

NORTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT NON-DISCRIMINATIONSTATEMENT

The policy of the North Orange County Community College District is to provide an educational, employment, and business environment, including but not limited to, access to its services, classes, and programs in which no person shall be unlawfully denied full and equal access to the benefits of, or be unlawfully subjected to discrimination on the basis of ethnic group identification, national origin, religion, age, sex, gender, gender identification, gender expression, race, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or military and veteran status, or as otherwise prohibited by state and federal statutes, or because they are perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.