Distribution Operations Coordinator

BJC HealthCare; Northern (KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) plan with company match

Tuition assistance

Paid Time Off

Job summary

Barnes Jewish Hospital is seeking a Distribution Operations Coordinator to manage warehouse inventory, process electronic procurement orders, support recalls, monitor supply disruptions, and maintain accurate inventory records. The role analyzes data to optimize stock levels and improve workflow efficiency for uninterrupted operations.

The position works M-F, 7:00 AM–3:30 PM and supports supply chain across the enterprise, leveraging systems like Wavemark, Atpar, FLICS and PeopleSoft to ensure

Qualifications

• 2-5 years of experience in distribution or supply chain.
• High School Diploma or GED.
• Knowledge of inventory management systems and standard work practices.

Responsibilities

• Performs service audits and provides general oversight of departmental operations.
• Represents the department in supply distribution initiatives and communicates with clinical department leads.
• Maintains expertise on technologies for managing inventory levels and shares best practices across the system.
• Supports daily un-fill rate determinations for supply availability with purchasing and vendors.
• Coordinates design, layout and implementation of new par locations and reporting for renovations.

Skills

Inventory management

Par location planning

Analytics

Education

High School Diploma or GED

Tools

Wavemark

Atpar

FLICS

PeopleSoft

Job description

Additional Information About the Role

Barnes Jewish Hospital is seeking a Distribution Operations Coordinator!

Schedule: M-F 7 AM-3:30 PM

This individual will be managing warehouse inventory, processing electronic procurement (ePro) orders, supporting product recalls, monitoring supply disruptions, and ensuring accurate inventory records. This role analyzes inventory data to maintain optimal stock levels, improve workflow efficiency, and support uninterrupted operations.

Overview

BJC HealthCare is one of the largest nonprofit health care organisations in the United States, delivering services to residents primarily in the greater St. Louis, southern Illinois and southeast Missouri regions. With net revenues of $6.3billion and more than 30,000 employees, BJC serves patients and their families in urban, suburban and rural communities through its 14 hospitals and multiple community health locations. Services include inpatient and outpatient care, primary care, community health and wellness, workplace health, home health, community mental health, rehabilitation, long‑term care and hospice.

BJC is the largest provider of charity care, unreimbursed care and community benefits in the state of Missouri. BJC and its hospitals and health service organisations provide $785.9 million annually in community benefit. That includes $410.6 million in charity care and other financial assistance to patients to ensure medical care regardless of their ability to pay. In addition, BJC provides additional community benefits through commitments to research, emergency preparedness, regional health care safety net services, health literacy, community outreach and community health programmes and regional economic development.

BJC’s patients have access to the latest advances in medical science and technology through a formal affiliation between Barnes‑Jewish Hospital and St. Louis Children’s Hospital with the renowned Washington University School of Medicine, which consistently ranks among the top medical schools in the country.

BJC HealthCare is committed to developing a world class supply chain management organisation. Effective management of our supply chain is critical to our long‑term success. Supplies account for 22.6% of BJC’s total expenses. By developing integrated processes to manage product selection and utilisation, contracting, purchasing, logistics, distribution, and payment we can ensure our patients have the supplies they need while minimising the overall cost to our organisation. By following the purchasing policies, using the products under contract, and preventing waste, you help make sure we spend our supply dollars wisely.

Preferred Qualifications

Role Purpose

The Distribution Operations Coordinator assists management in the daily operation and services provided by the supply distribution operation. This position helps to identify staffing constraints and assists in coordinating workloads & assignments. This position also serves as a functional expert on inventory management and resource management systems (e.g., Wavemark, Atpar, FLICS, PeopleSoft, etc.) towards managing all par locations across the enterprise. Additionally, the Distribution Operations Coordinator is responsible for ensuring that standard work practices are communicated and followed across the system.

Responsibilities

• Performs service audits and participates with customer service recovery; provides general oversight of the departmental operations and serves as the charge person in the absence of the supervisor.
• Represents the department on various supply distribution efforts & initiatives; attends meetings and works with various clinicians and customers across the system; provides communications to clinical department leads, supervisor and management.
• Maintains subject matter expertise on current and new technologies for managing inventory levels within the hospital; shares best practices with peers across the system.
• Supports and determines daily un‑fill rates for supply availability; works closely with purchasing, sourcing, utilisation management, and vendors to ensure primary or alternative supplies are available to support clinicians and patients.
• Coordinates the design, layout and implementation of all new par locations including set up, item maintenance and reporting for hospital renovations, new facilities, and changes in operations.

Minimum Requirements

Education

• High School Diploma or GED

Experience

• 2-5 years

Supervisor Experience

• No Experience

Benefits and Legal Statement

BJC Total Rewards

At BJC we’re committed to providing you and your family with benefits and resources to help you manage your physical, emotional, social and financial well‑being.

• Comprehensive medical, dental, vison, life insurance, and legal services available first day of the month after hire date
• Disability insurance* paid for by BJC
• Annual 4% BJC Automatic Retirement Contribution
• 401(k) plan with BJC match
• Tuition Assistance available on first day
• BJC Institute for Learning and Development
• Health Care and Dependent Care Flexible Spending Accounts
• Paid Time Off benefit combines vacation, sick days, holidays and personal time
• Adoption assistance

To learn more, go to our Benefits Summary.

*Not all benefits apply to all jobs

The above information on this description has been designed to indicate the general nature and level of work performed by employees in this position. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job. Equal Opportunity Employer