Distribution Center Administrator

Heartland Coca-Cola Bottling Company; Saint Charles (MO); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan

Paid time off

Tuition reimbursement

Job summary

Heartland Coca-Cola Bottling Company Distribution Center is seeking an Administrator to provide essential administrative support in a fast-paced office. The role involves financial processing, order management, and onboarding new hires.

Key tasks include accounts payable/receivable processing, timekeeping, inventory reconciliation, and route settlements. Work hours are Monday to Friday, 7:30 am to 4:30 pm, with a comprehensive benefits package.

Qualifications

• High School Diploma or GED preferred.
• Minimum of one year of work experience.
• Experience with administrative support in a fast-paced office.
• Knowledge of processing invoices and reconciling statements preferred.

Responsibilities

• Provides administrative support for the financial cycle related to payables/receivables, invoicing, and expense reports.
• Processes orders and donations, coordinates employee sales, and handles payments.
• Performs timekeeping tasks and maintains documentation for internal audits.
• On-boards new hires, prepares paperwork, and sets up phones/equipment.
• Reconciles weekly inventory counts, manages shipping/receiving, and researches variances.
• Provides general administrative support and project assistance as needed.
• Checks drivers in by reviewing loads and adjusting codes as required.
• Performs route settlement functions.

Skills

Administrative support

Data entry

Timekeeping

Office software

Education

High School Diploma or GED

Tools

SAP

Excel

Word

Job description

Join the team at Heartland Coca-Cola Bottling Company!

Days/Hours of Work: Monday - Friday; 730 am - 430 pm

Job Summary

The Distribution Center Administrator provides administrative support in accordance with standard administrative office procedures.

Job Responsibilities

• Provides administrative support for the financial cycle as it relates to Accounts Payable and Receivables, including processing invoices, submitting requests and research. Uses the company credit card for purchasing and submits expense reports.
• Supports the Hometown by processing orders and hotshots, making requested revisions to orders, and keying donations. Coordinate the employee sales process including communication, collecting/keying orders, and receiving payments.
• Performs timekeeping tasks including keying missed time punch errors, entering and validating schedules, and maintaining documentation for internal audit.
• Process on-boarding for new hires which may include presenting company information, collecting required paperwork, administering safety training, setting up phones or other equipment, and enrolling in company systems and portals.
• Process inventory functions including reconciling weekly inventory counts, shipping and receiving inbound loads, managing shipping schedule, performing the inventory daily checklist and researching variances.
• Provides general administrative support and project assistance. Examples may include employee events, visitor administration, managing office equipment, collecting/trading out phones, distributing safety reports and scheduling as needed.
• Check drivers in: reviewing load in for drivers and performing load modifies. Verify returned product is coded correctly and adjusted if necessary.
• Performs route settlement functions.

Job Requirements

• High School Diploma or GED preferred.
• A minimum of oneyearof work experience is required.
• Prior experience with administrative support in a fast-paced, office environment.
• Working knowledge of various computer software programs including Word and Excel. SAP experience is preferred.
• Knowledge of processing invoices and reconciling statements preferred.

Pay:$20.00 an hour

About Heartland Coca-Cola

Heartland Coca-Cola Bottling Company produces, sells, and distributes the highest quality and best tasting Coca-Cola and Monster Beverages across the states of Kansas, Missouri, and Illinois. Our brand offerings provide multiple beverage options in non-alcoholic categories including sparkling soft drinks, water, ingredient enhanced, isotonics, tea, energy, juice, coffee and nutrition.We value our people, customers and community which drives our passion to work and win together as a team.

Benefits and Other Information

• We offer a competitive benefits package to full-time employees including medical, dental, and vision insurance, life insurance, 401(k), paid time off, wellness programs and tuition reimbursement. Part-time employees are eligible for paid time off, 401(k), and tuition reimbursement.
• Pre-employment background check is required.

Heartland Coca-Cola is an Equal Opportunity Employer (EOE), and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, and any other class protected by law. Veteran friendly.