Dispatcher 26-112

Charleston Water System Careers

North Charleston (SC)

On-site

USD 46,000 - 69,000

Full time

7 days ago

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Job summary

Charleston Water System is seeking a dispatcher to provide effective communication support across departments. You will receive, log, and relay information to and from customers and field staff via telephone and MS Teams.

Responsibilities include dispatching emergency service requests, coordinating with water and wastewater teams, maintaining records, and communicating policies and rates. A HS diploma and 3 years of customer contact experience are preferred.

Qualifications

Three years of customer contact experience in a related field.
HS Diploma or GED preferred.
Experience in dispatch or call-center environments is a plus.

Responsibilities

Receive, log, and relay information to and from customers and field staff.
Dispatch complex emergency service requests between customers and CWS associates.
Coordinate information between office and field sites via telephone and MS Teams.
Maintain records and update work orders and customer files as needed.
Explain policies, rates, and procedures to customers accurately.

Skills

Communication

Multitasking

Problem-solving

Education

HS Diploma or GED

Tools

MS Teams

CRIS

Mainframe

Cityworks

GIS

Google Maps

Job description

We're a public water and wastewater utility serving the greater Charleston area. Our water and wastewater services protect public health and the environment, provide fire protection, and support our economy.We’re always looking to add talented, enthusiastic people to our team!

About Charleston Water System

Salary Range: $45,760.00 ($22.00/hr.) - $68,640.00 ($33.00/hr.)

Hiring Range: $45,760.00 ($22.00/hr.) - $57,200.00 ($27.50/hr.)

Grade: 105

Rotating shifts to includenights, weekends, emergencies & holidays)

Position Summary :

Under limited supervision, is responsible for providing effective and efficient communication support to all areas of CWS. Receives, logs, and relays pertinent information to and from associates and external customers

Essential Functions:

Responsible for receiving, researching, coordinating, and dispatching complex emergency services requests between external customers and CWS associates, i.e., Water Distribution, Wastewater, Meter Technology, HWTP, contractors, etc., via telephone and Microsoft Teams.
Communicates, between the office and associates at work sites, information needed to accomplish the job to include locate meters, mains, manholes, street pipes, street valves, and new streets. This information is provided by the CRIS, Mainframe, Cityworks, Google Maps, and GIS systems.
Communicates with other emergency personnel (Fire, (North Charleston Fire Department (Email), Police (dedicated telephone line), EMS).
Provides security and safety surveillance.
Maintains record keeping systems for verification of field associates work orders/requests.
Create, cancel and resolve work orders as needed and maintain MS Teams and telephone communications for the purpose of disseminating information to field associates at job sites.
Accurately communicates policies, rates, fees, and procedures to customers as requested.
Analyze situations accurately and adopt an effective course of action.
Maintain current knowledge of routes and locations to assure timely services and accurate information.
Work cooperatively with others.
Receive and coordinate information from various departments to send via email the weekly on-call schedule.
Respond to all messages via telephone and email.
Follow up on all pending and recommended work with customers utilizing the pending work log and updating customer files.
Must be able to work varied shifts as scheduled between the hours of 7am to 11pm.
Communication Skills: You will be listening and speaking to people by phone, responding via MS Teams, or emailing information to customers who are often in some state of distress. Your ability to listen, speak/type plainly and communicate effectively will be necessary.
Ability to Multitask: Dispatchers often are moving a lot of people around at the same time, tracking their movements and keeping tabs on what they need.
Problem-Solving Skills: You will need to be able to prioritize the most important situations and think quickly on your feet.
Required to work during emergency conditions.
Regular attendance is required.
Job performance must conform to all CWS policies and procedures.
Specific knowledge of CWS Environmental Management System Policy and Procedures.

Additional Duties

Research and explain billing and account information to customers.
Interacting with staff to ensure proper disposition of customer service requests.
Analysis, comprehensive research, accurate calculation, proper documentation, and proper distribution of various daily reports, account updates, account balances, and requests for field service work necessary to maintain the overall billing process within a fixed schedule.
Assist with training newly assigned associates.

Physical Requirements, Activities, and Working Conditions

Frequent sedentary work with constant maneuvering to include reaching, pulling objects, and rotating body while in a sitting position.
Occasionally positions self to exert up to 25 lbs. of force to lift and transport objects. Objects greater than 50 lbs. require a two-person operation.
Ability to effectively use personal computers with printers; telephone; calculator; copy machine; fax machine; and assigned software.
Ability to distinguish subtle or slight changes in pitch or noise level.
Ability to understand and execute complex written and oral instructions.
Ability to observe and comprehend computer screens and dispatch programs for information.
Ability to express or exchange ideas and detailed information by means of written and oral communications with customers and staff.
Ability to identify, reach and handle documents as required to perform the essential job functions and to maintain an accurate record keeping system.
Ability to perform tasks during extended periods while seated or standing.
Must be able to wear Personnel Protective Equipment (PPE) as defined in the Job Safety Analysis (JSA) to perform the required essential functions. Constant communication via telephone in a call center environment. (Contact Center Only)

Education and/or Experience

Three (3) years of customer contact experience in a related field. HS Diploma or GED preferred.
Prefer experience as a dispatcher in a business office or in a related field.
Must demonstrate a working knowledge of written and verbal communication skills.
Computer and related software applications knowledge with printer, calculator, copier, facsimile machine, and the general use of business math.
Able to function independently in a multi-task environment, as well as a part of a team. The ability to write clearly and spell correctly
Ability to establish priorities and pass on information as needed
Geographical knowledge of service area or map reading skills
Must have clear, audible voice capable of being projected over telephone.
Prior work record indicating dependability and conscientiousness.

Licenses, Certifications, Registrations

This position does not require special designations.

Training Needs:

OSHA and Departmental safety training as required.
Skills Based Training.
ISO 14001 standards for department and company.
See Department Competency and Training Matrix for this position.

ELIGIBILITY FOR PROMOTION TO VARIOUS POSITIONS THROUGHOUT THE COMMISSION DEPENDS UPON INDIVIDUAL QUALIFICATIONS, AND NOTED JOB PROGRESSIONS ARE NO GUARANTEE OF CAREER PATH TO THESE OR ANY OTHER JOB(S) AT THE COMMISSION.

Our Mission Support public health and protect the environment.

Our Vision Achieve excellence and exceed customer expectations.

Our Core Values