Dispatcher

CITADEL Pacific Ltd; Northern (KY); Hybrid; USD 40,000 - 70,000; Full time

Job summary

IP&E Holdings, LLC. seeks a Delivery Coordinator to ensure efficient and timely delivery of products to Customers, and to prepare delivery and compliance documents for drivers meeting DOT standards.

You will receive and schedule orders for fuels and lubricants, determine inventory at Retail sites, and prepare related paperwork including notices to ports and regulators. The role includes backing up terminal operations and driver duties when needed.

Qualifications

• One year certificate from college or technical school; or three years related experience and/or training; or equivalent combination of education and experience.
• Three years of related experience.
• Drivers License for operating heavy goods trucks.

Responsibilities

• Receive and schedule efficient delivery of orders from Commercial accounts (fuels and lubricants).
• Determine inventory at Retail sites and plan deliveries to avoid stockouts.
• Prepare delivery documents (inland, bunkers): invoices, discharge checklists, bunker notice, meter tickets, journey plan, MARPOL form, and relevant regulator notices.
• Input data in the Road Transport Data Log and keep it up to date within 3 days of last delivery.
• Review Drivers Log, duty hours, and driving hours to ensure DOT compliance.
• Monitor Drivers credentials, licenses, and training per DOT and local regulatory requirements.
• Monitor Trucks licenses and permits for DOT compliance and local regs.
• Back up Terminal Operator during Tanker Discharge Operations, Gantry Loading, and related duties; issue Contractor work permits.
• Back up Driver during Gantry Loading and customer deliveries.
• Assist Palau Operations Supervisor in procuring materials by gathering quotes and coordinating with vendors.
• Submit internal and external reports timely.
• Attend operations meetings, trainings, drills & exercises; participate in quarterly emergency drills.
• Perform other duties as assigned by Palau Operations Supervisor.

Skills

Driver's License

Education

Certificate or 3 years related experience

Job description

This role is responsible for ensuring efficient and timely delivery of products to the Customers, preparation of documents and logs related to delivery and compliance of the Drivers with DOT Standards.

Responsibilities

The Employee will:

• Receive & schedule the efficient delivery of orders from Commercial accounts, both Fuels and Lubricants.
• Determine inventory of products at Retail sites and plan for the delivery to avoid stock outs.
• Prepare all documents related to delivery (inland, bunkers), such as invoice, discharge checklists, bunker notice, meter tickets, journey plan, marpol form, and others. Including notifications to the Port and regulatory agencies for all tanker truck and pipeline bunkering operations.
• Input the data required in the Road Transport Data Log and ensure the log is up to date (within 3 days from last delivery)
• Review Drivers Log, Duty hours, and Driving hours and ensure compliance with DOT requirements
• Monitor Drivers credentials, licenses, and training requirements to ensure all are updated and in compliance to DOT requirements and local regulatory requirements.
• Monitor Trucks' licenses, and relevant permits to ensure all are updated and in compliance to DOT requirements and local regulatory requirements.
• Perform as back up Terminal Operator during Tanker Discharge Operations, Gantry Loading, and other Terminal Operator duties including issuance of Contractor work permits.
• Perform as back up Driver during Gantry Loading, Deliveries to customers and other Driver duties.
• Assist the Palau Operations Supervisor in the procurement of materials and services by gathering quotes, communication with vendors, prepare material/work requests, and other activities.
• Submit reports as required both internally and externally in a timely manner.
• Attend all required operations meetings, trainings, drills & exercises; and assist on the quarterly emergency notification drills.
• Perform other duties as assigned by Palau Operations Supervisor.

Required Qualifications, Capabilities, And Skills

• One year certificate from college or technical school; or three years related experience and/or training; or equivalent combination of education and experience.
• Three years of related experience.
• Drivers License for operating heavy goods trucks.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Working Conditions

May spend up to 50% of time out of doors exposed to potentially difficult environmental conditions. May be subject to irregular work schedules, temperature, weather and outside environment extremes, tight delivery schedules, delays enroute and other stresses and fatigues related to driving a large commercial motor vehicle on crowded streets and highways in all kinds of weather.

About IP&E

IP&E Holdings, LLC. owns and operates retail, commercial, and distribution assets across the islands of Guam, Saipan, and the Republic of Palau. The activities of the company include logistics, retail service station and terminal operations, as well as distribution of commercial, aviation and marine fuels, and lubricants in the North Pacific region. IP&E has the rights to sell Shell-branded retail products through a licensing agreement with Shell. The company also launched its own high end convenience store brand called FOODYs which has been very successful. The companys vision is to lead the Micronesian petroleum industry by providing the highest quality products and services available. The company continues to win customers by demonstrating a commitment not only to safety and reliability, but also to flexibility to make adjustments in the local market.

We offer a competitive total rewards package which includes a base salary determined by factors such as role, experience, skill set, and location. Additionally, eligible employees may receive discretionary bonuses based on both company performance and individual achievements. Our benefits and programs are designed to meet the needs of our employees and are benchmarked to the market. Detailed information regarding compensation and benefits will be shared during the hiring process.

As an Equal Opportunity/Affirmative Action Employer, we afford equal opportunity to all applicants and employees for hire and promotion without regard to race, color, national origin, gender, age, marital status, religion, veteran status, gender identity, sexual orientation, pregnancy or disability or genetic information. IP&E is a Drug Free Workplace.