Dispatch - Operations Service Representative - Cabool

Western Dairy Transport, LLC; Cabool (MO); On-site; USD 42,000 - 56,000; Full time

Job summary

Western Dairy Transport, LLC is seeking an Operations Service Representative to manage evening and overnight dispatch traffic within Central Dispatch. The role encompasses coverage for departments closed, including maintenance breakdowns and compliance.

You will coordinate with field staff, monitor drivers in real time, communicate ETAs, and ensure adherence to load assignments while navigating evolving conditions. Strong computer skills and flexibility are essential.

Qualifications

• Must be able to pass DOT alcohol and drug screen.
• Proficient in basic computer skills, Microsoft Office and Google Workspace.

Responsibilities

• Accept transfer of dispatched load information and logistic overflow from dispatch.
• Monitor and schedule drivers in real time, based on changing conditions; select efficient routes.
• Communicate load ETA and keep team informed of issues and resolutions.
• Enter load information into TMW and send trips to drivers via Peoplenet; audit prior day loads.
• Assist drivers with Peoplenet electronic logs; provide high level customer service and problem solving.

Skills

Communication

Multi-tasking

Adaptability

Detail-oriented

Problem-solving

Office software

Education

High School Diploma or equivalent

Tools

TMW software

Job description

Job Summary:

The Operations Service Representative is responsible for evening and overnight dispatch traffic management in the Central Dispatch operations. This position is responsible for coverage of a wide range of responsibilities for departments that are closed including maintenance breakdown and compliance.

Essential Job Functions:

Accept transfer of dispatched load information and logistic overflow from dispatch

Quickly assess and resolve operational challenges, deviations from plan, unexpected issues that arise

Collaborate with field personnel, supervisors to find solutions to problem solve issues

Communicates the various issues and resolutions to team members

Ensures drivers are following load assignments to local destinations

Communicate load estimated time of arrival

As needed monitor and schedule drivers in real time, based on changing conditions and selects most efficient routes

Correctly, accurately and timely enters load information into TMW and sends trips to drivers over Peoplenet

Audits prior day loads, compares to load assignments, and communicates deviations, internally and externally

Assist drivers with Peoplenet electronic logs

Data entry into various systems

Answering phones in a professional manner

Interaction with employees, customers, and the public in a courteous and professional manner, addressing inquiries, providing updates and ensuring customer satisfaction

Handle complaints and concerns with empathy and seek resolutions that align with standard operating procedures and company policy

Flexibility in working various shifts including nights, weekends, and holidays

Other duties as assigned

Required Qualifications:

High School Diploma or equivalent.

Must be able to pass Department of Transportation alcohol and drug screen

Proficient in basic computer skills, Microsoft Office suite and Google Workspace

Communicate effectively and professionally with all levels of internal and external staff

Manage multiple tasks independently to meet deadlines

Ability to adapt to changing schedules and priorities

Ability to work any schedule including nights, weekends, and holidays

Strong attention to detail and problem-solving skills

Preferred Qualifications:

Knowledge of DOT, FMCSA regulations or the transportation industry

Entry-level knowledge of TMW software

Physical Requirements:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must possess mobility to work in a standard office setting and use standard office equipment including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. Must be able to remain in a stationary position for extended periods. This is mostly a sedentary office classification, although standing in outdoor work areas and walking between terminals, safety lane, and commercial motor vehicles (CMV) operating areas for short periods can be necessary. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator, and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 20 pounds.

Work Environment:

The duties of this job are performed in both an office environment, a commercial motor vehicle terminal environment, and outdoors, thereby experiencing some minor to moderate level of noise due to office/CMV equipment. Exposure to various climate conditions, fumes, dust, odors, oil/grease, and gasses.