Discharge Planning Assistant

Trinity Health; Ann Arbor (MI); On-site; USD 55,000 - 75,000; Full time

Job summary

Trinity Health in Michigan is seeking a full-time Patient Transfer Coordinator to optimize patient movement to extended care facilities or home care settings. You will screen medical records, coordinate referrals, and collaborate with Social Work and Case Management to select appropriate placements.

The role emphasizes cost-effective, patient-centered discharge planning. Responsibilities include communicating with external agencies, ensuring regulatory compliance, maintaining confidentiality,

Qualifications

• Education: High school diploma or equivalent with medical terminology training.
• Experience: One to two years in healthcare.
• Strong interpersonal and communication abilities with external agencies.
• Basic computer skills.

Responsibilities

• Screen patients' medical records and document discharge plans using continuity of care tools.
• Facilitate referrals to community agencies and arrange transfers to ECFs or home care.
• Collaborate with Social Worker/Case Manager to place patients at appropriate facilities.
• Communicate with ECFs about patient placement considering desires, clinical needs, and insurance.
• Investigate insurance coverage for long-term or outpatient care.
• Develop relationships with community agencies to promote expedient transfers.
• Maintain awareness of regulations and reimbursement issues related to continuity of care.
• Prepare monthly/annual reports on patient transfers and related studies.
• Participate in orientation of new staff regarding ECF/transport processes.
• Maintain confidentiality of patient and hospital information.

Skills

Interpersonal skills

Analytical skills

Organizational skills

Basic computer skills

Education

High school diploma or equivalent

One year of specialized training including medical terminology

Job description

Employment Type:

Full time

Shift:

Description:

Responsible for facilitating patient transfer and/or transportation to alternative care settings i.e., Extended Care Facilities (ECFs), home, home with ongoing therapy, based on referral from Social Worker or Case Manager. Coordinates the referral and transfer of patients in an efficient and cost effective manner. Provides quality patient care considering age specific, developmental and cultural needs. Demonstrates unit/area designated competencies.

Essential Functions and Responsibilities

• Completes screening of patients' medical records and documentation of relevant clinical information via continuity of care tools i.e., ECF forms, and maintains accurate record of status of activities related to discharge plan.
• Facilitates referrals to community agencies as directed by Social Worker/Case Manager arranging transfer and/or transportation of patients to ECFs or home care settings with external agencies i.e., ECF, ambulance, wheelchair van.
• Collaborates with Social Worker/Case Manager to facilitate appropriate placement of patients to ECFs based on data obtained via Social Worker, patient medical record, PCIS, i.e., medical needs, reimbursement sources, patient/family choices.
• Communicates with ECFs to facilitate appropriate patient placement taking into consideration:

a. patient/family desires

b. patient clinical condition and needs

c. patient insurance coverage

• Investigates patient's insurance coverage for long term care and/or outpatient care, as needed to facilitate resolution of insurance coverage issues related to ECF transfer.
• Develops strong working relationships with various community agencies in order to promote expedient transfers.
• Maintains awareness of State and Federal Regulations and reimbursement issues as they pertain to continuity of care needs, ECF planning, and/or transportation processes.
• Provides information to Social Work and Case Management Department staff regarding changes and new developments in reimbursement and agency policies, and community resources
• Participates in orientation of new Social Work and Case Management Department staff regarding ECF and/or transportation work processes.
• Compiles departmental statistics regarding patient transfers for the purpose of preparing monthly and annual departmental activity reports as well as special studies related to length of stay.
• Develops, reviews and modifies referral tools and systems to enhance continuity of care planning processes.
• Independently organizes and sets priorities.
• Maintains good rapport and cooperative relationships. Approaches conflict in a constructive manner. Helps to identify problems, offers solutions and participates in their resolution.
• Maintains the confidentiality of information acquired pertaining to patients, physicians, employees, and visitors to St. Joseph Mercy Hospital. Discusses patient and hospital information only among appropriate personnel in appropriately private places.
• Assumes responsibility for performance of job duties in the safest possible manner, to assure personal safety and that of coworkers, and to report all preventable hazards and unsafe practices immediately to management.
• Behaves in accordance with the Mission, Vision and Values of St. Joseph Mercy Health System.

This document is intended to describe the generalized duties and responsibilities, the specialized job functions, and the essential requirements of this job. It is not intended to be an exhaustive statement of all supplemental duties, responsibilities, or non-essential requirements or reflect any accommodations made under the American’s with Disability Act, the Michigan Handicapper’s Act, or SJMHS’s Return to Work Program.

Required Education, Expereience, and Certification/Licensure

Education: High school diploma required or equivalent and one year of specialized training including medical terminology.

Experience: One to two years or Healthcare Experience.

Required Skills and Abilities

• Interpersonal skills necessary to communicate effectively with Social Work & Case Management Department staff, and external agencies when gathering and exchanging appropriate patient information.
• Analytical skills necessary to gather and document patient clinical status and to facilitate transfer of patient.
• Organizational skills in order to assess urgency and complexity of referral and to facilitate appropriate and timely patient transfer.
• Basic computer skills.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.