Disbursement Specialist

Jake Marshall LLC; Tampa (FL); On-site; USD 54,000 - 58,000; Full time

Benefits offered by this job

Medical benefits

401K with company match

We Care culture

Career pathing

Job summary

Limbach Facility Services LLC is seeking a Disbursement Specialist in Tampa, FL to manage timely vendor payments and accounting records. You will coordinate with internal teams and external vendors to ensure accuracy and compliance with company policies.

Responsibilities include processing payments, posting invoices, maintaining SOX-compliant records, and handling inquiries. A degree or equivalent experience, plus proficiency with Office and Viewpoint, are required.

Qualifications

• Bachelor's degree in Business, Finance, Accounting, or a related field or 2+ years of relevant experience.
• Foundational knowledge of accounting principles and practices.
• Proficiency with Microsoft Office products (Excel and Word).
• Strong organizational and analytical abilities; effective written and verbal communication.

Responsibilities

• Process vendor payments accurately and timely via check or ACH.
• Post invoices in the system after approval and track payment holds.
• Maintain organized records of all disbursement activities for SOX compliance and audit purposes.
• Serve as a point of contact for internal and external stakeholders regarding disbursements.
• Initiate and manage online payments for utilities, credit cards, and other electronic payments; monitor stale-dated checks.

Skills

Analytical skills

Organizational skills

Communication skills

Microsoft Office

Education

Bachelor's degree in Business/Finance/Accounting

2+ years relevant experience without a degree

Tools

Viewpoint accounting software

Job description

Since our founding in 1901, Limbach’s primary core value has always been simple: We Care. That commitment extends to our people, our customers, and the communities we serve—driving a culture of belonging across our industry.

Limbach Facility Services LLC, a subsidiary of Limbach Holdings, Inc., (NASDAQ: LMB), is a leading building systems solutions firm delivering mission-critical systems that support life’s most important moments. We specialize in revitalizing and maintaining HVAC, mechanical, electrical, plumbing, and control systems within existing facilities—ensuring buildings are always ready to perform when it matters most.

From healthcare and education to government and commercial facilities, we partner with building owners and operators to safeguard reliability, efficiency, and comfort where it’s needed most.

Our vision is to create value for building owners targeting opportunities for long term relationships.

Our purpose is to create great opportunities for people.

We carry out our vision and purpose through a commitment to our four core values…

• We Care
• We Act with Integrity
• We Are Accountable

The Benefits & Perks…

• Base salary range of $54K - $58K
• Full portfolio of medical, dental, and vision benefits, along with 401K plan and company match.
• Engage in our “We Care” culture through our ERGs, brought to you by EMBRACE .
• Career pathing flexibility and mobility.

Who You Are…

As Disbursement Specialist, you will be responsible for the accurate and timely processing of vendor payments, ensuring they are executed in accordance with company policies and payment terms, while communicating with external vendors and internal cross-functional teams.

This Position…

Some examples of the work you might do includes:

• Prepares and processes vendor payment requests utilizing check or ACH methods ensuring timely payments and alignment with established procedures and guidelines.
• Performs posting process for invoices in the system once approved and tracks all payment hold requests.
• Maintains organized and accurate records of all disbursement activities including approvals of requests for SOX compliance and audit purposes.
• Serves as a point of contact for internal and external stakeholders regarding disbursement-related inquiries.
• Initiates and manages online payments for utilities, credit cards, and other payments originated electronically. Monitor and manage stale dated checks aged greater than six months.

What You Need…

• Bachelor's Degree in Business, Finance, Accounting, or a related field, OR 2+ years of relevant, job-related experience in a service or construction industry (without a degree).
• Foundational knowledge of accounting principles and practices.
• Proficiency with Microsoft Office products (Excel and Word in particular)
• Must be organized, attentive to detail, and possess strong analytical skills.
• Ability to effectively communicate (both written and verbally) with diverse audiences.
• Capacity to produce results when working both independently and as a part of a team.

Preferred Qualifications:

• Familiarity with Viewpoint accounting software.

Conduct Standards:

• Maintains appropriate Company confidentiality at all times.
• Protects the assets of the Company and ethically upholds the Code of Conduct & Ethics in all situations.
• Cultivates and promotes the “Hearts & Minds” safety culture.
• Consistently exemplifies the Core Values of the Company (we CARE, we act with INTEGRITY, we are INNOVATIVE, and we are ACCOUNTABLE).
• This position operates in a professional office environment, and routinely utilizes standard office equipment such as computers, phones, copiers, printers, and scanners.
• The Company’s “Work from Home” policy is applicable to this position.

Physical Demands:

• In performing the duties of this job, the incumbent is regularly required to talk, hear, perform repetitive motion, and possess an appropriate degree of both visual acuity and manual dexterity.
• This is considered a sedentary position, which means possible exertion up to ten (10) pounds of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

This job description is intended to describe the general nature of work being performed by the individual who assumes this role, not an exhaustive list of responsibilities. Duties, responsibilities, and activities may change at any time, with or without notice, as business needs dictate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Limbach Facility Services LLC is an Equal Opportunity Employer.

#LFS

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.