Director, Vital Records & Archival Modernization

DEPT OF HEALTH/MENTAL HYGIENE; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

DEPT OF HEALTH/MENTAL HYGIENE in New York, NY seeks an ADM MANAGER-NON-MGRL to lead the Records Management Unit, overseeing storage, retrieval, and long-term stewardship of vital records across multiple formats.

You will drive digitization and modernization efforts, supervise staff, coordinate with internal units and vendors, and ensure policy compliance and operational excellence in a 24/7 records environment.

Qualifications

• Degree or equivalent with 4+ years admin/managerial experience requiring independent decision-making.
• For option 1: 18 months in supervisory capacity overseeing staff.
• Experience in records management or govt admin preferred.
• Strong organizational and project coordination skills.

Responsibilities

• Direct and manage daily Records Management Unit operations including storage, retrieval, and long-term stewardship of vital records.
• Lead digitization, electronic records management, and modernization initiatives.
• Support archival preservation, records disposition, disaster preparedness, and continuity planning.
• Manage workflows, projects, vendor coordination, inventory, and process improvements.
• Assist development and maintenance of records management policies and procedures.
• Supervise staff, provide guidance, training, and operational support.
• Coordinate with Bureau units, agency stakeholders, vendors, and external partners.

Skills

Records management

Project management

Supervision

Stakeholder coordination

Education

Bachelor's degree + 4 years experience

Associate degree + 5 years experience

High school diploma + 6 years experience

Tools

eVital system

Job description

DEPT OF HEALTH/MENTAL HYGIENE in New York, NY seeks an ADM MANAGER-NON-MGRL to lead the Records Management Unit, overseeing storage, retrieval, and long-term stewardship of vital records across multiple formats.

You will drive digitization and modernization efforts, supervise staff, coordinate with internal units and vendors, and ensure policy compliance and operational excellence in a 24/7 records environment.