Director Vendor Control

Rexel Group; Dallas (TX); On-site; USD 150,000 - 200,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401K with Employer Match

Paid vacation and sick time

Tuition Reimbursement

Flexible Spending Accounts

HSA Accounts

Commuter Transit Benefits

Employee Discount Programs

Job summary

Rexel USA is seeking a Director Vendor Control to lead vendor policy execution, supplier stratification, and contract governance across regions. You will oversee cash terms, compliance, and collaboration with commercial teams to drive efficient vendor management and cost control.

Responsibilities include policy governance, onboarding reviews for compliance, and continuous improvement of vendor data and processes, with engagement across Legal, Finance, and Operations to ensure alignment and risk

Qualifications

• Experience in vendor negotiation tactics.
• Practical experience in electrical supply distribution industry.
• Prior operations or supply chain experience; especially field commercial support.
• Familiarity with project construction processes (bid process, approvals, releases, lien considerations).
• 4 Year / Bachelor's Degree is required.
• Bachelor's Degree in Sales, Marketing or related field.

Responsibilities

• Lead execution of Vendor Approval Policy with executive level approvals.
• Administer vendor stratification with Supplier Relations in Vendor Management Strategy.
• Review Terms & Conditions, Rebates, and other contractual components with Legal/Finance guidance.
• Manage cash discounts and terms per financial controls and audit requirements.
• Coordinate with Category Managers on vendor selection and control of non-preferred vendors.
• Vendor surveillance on performance metrics and spend/terms/payments; manage COIs.
• Training procurement and region operations on requirements and processes.
• Phase in/out of vendor entities with procurement, commercial and AP alignment.
• Review onboarding submissions to ensure compliance with requirements.
• Improve information/document collection processes across the business.
• Monitor Trade Vendor payment changes per audit standards.
• Maintain regular communication with leadership via calls, webcasts and emails.
• Mentor and develop Vendor group team members.
• Support corporate programs and initiatives and communicate to vendor group.

Skills

Vendor negotiation tactics

Operations or supply chain experience

Project construction processes

Communication skills

Analytical skills

Education

Bachelor's Degree (4 Year)

Bachelor's Degree in Sales/Marketing or related field

Job description

Company Description

Rexel USA is one of the largest distributors of electrical products, data communication, wireless communication and related supplies in the United States. Rexel USA operates its electrical distribution business in the United States through eight Regions that go to market under various banner and trade names, including Rexel, Rexel Automation, Gexpro, Mayer, Talley and Platt Electric Supply. In addition to an online store, Rexel USA has a distribution network of over 460 warehouse storefront locations throughout the U.S.

Job Description

Summary: The Director Vendor Control is responsible for leading the business effort in vendor control ensuring that applicable policy is observed for all vendor transactions while providing superior service to Rexel's customers and partner vendors. Will drive effective vendor control actions with Region Commercial teams and provide policy and procedure guidance and training. The Director Vendor Control also provides support to Legal, Finance and Supplier Relations for matters involving the vendor base documentation and status. What You'll Do:

• Lead responsibility for execution of Vendor Approval Policy. Ensure that any exceptions to policy are understood and approved at the appropriate executive level of the business
• Lead role in administration of vendor stratification with the Supplier Relations in our Vendor Management Strategy
• Review of Terms & Conditions, Rebate, and other contractual components provided by prospective vendors. Provide guidance to commercial teams regarding involvement of Legal, regional finance or region leadership as appropriate.
• Management of cash discount and terms consistent with financial controls and audit requirements
• Collaboration with the Category Managers on vendor selection and control of non-preferred vendors. Extend coordination on vendor selection/decisions to procurement and commercial teams
• Vendor Surveillance on performance metrics and vendor rankings in spend, terms, payment method and tax documentation (W9 and W8BEN). Key role with Trade and Indirect Vendors
• Regular review and training of requirements and processes - especially with Procurement and Region Operations teams. Includes, but not limited to documentation requirements, rationale for vendor control, exceptions to vendor agreements and exceptions to COIs
• Phase in / phase out of vendor entities - coordination with procurement, commercial and A/P teams to assure we properly manage the vendor profiles. Includes control of vendors to support A/P with vendor payment or performance concerns
• Review of branch prospective vendor submissions at onboarding to ensure compliance with business and regulatory requirements
• Establish and ongoing continuous improvement of information and document collections processes for the combined businesses
• Execute regular surveillance of Trade Vendor payment changes as required by audit (BoRG) standards
• Regular communication with commercial, legal, finance and operations leadership via conference calls, webcasts and emails
• Participate in the training, development, and career growth of Vendor group team members
• Support corporate programs, goals, and initiatives of the company. Includes communication and training of these to the vendor group and support of same during interactions with the commercial teams
• Other duties as assigned

Job Duties Disclaimer

The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrate commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Rexel USA.

Qualifications

What You'll Need

• Experience in vendor negotiation tactics
• Practical experience within the electrical supply distribution industry
• Prior operations or supply chain experience; especially field commercial support
• Familiarity with project construction processes (e.g. bid process, approvals, releases, lien considerations, etc.)
• 4 Year / Bachelor's Degree - Required
• Bachelor's Degree in Sales, Marketing or other related field

Knowledge, Skills & Abilities

• Ability to present and discuss corporate vendor goals and guidelines to vendor team, procurement team and commercial teams. Subjects include controllership items, terms, contract exceptions, COI issues and international vendor procedures
• Industry knowledge and understanding of market dynamics. Ability to use this knowledge to make sound decisions and structure responsive and productive processes
• Product and application knowledge sufficient to communicate effectively with branch and region teams and understand business implications of decisions
• Ability to read and understand common business legal, contract, financial, operational and technical documents
• Excellent communication and presentation skills
• Strong analytical skills. Capacity to convert analytical results to actionable plans for direct team, commercial teams and business leadership as required

Additional Information

Physical Demands

• Sit: Must be able to remain in a stationary position - Constantly - at least 51%
• Walk: Must be able to move about inside/outside office or work location - Occasionally - up to 20%
• Use hands to finger, handle, or feel: Operates a computer and other office machinery - Constantly - at least 51%
• Talk, hear, taste, smell: Must be able to use senses to effectively communicate with co-workers and clients and detect hazardous conditions - Constantly - at least 51%

Weight and Force Demands

• Up to 10 pounds - Occasionally - 20%

Working Environment

• Travels to offsite locations - Occasionally - 20%

Rexel USA (A VEVRAA Federal Contractor), and its affiliated companies, is an EEO/Disabled/Veterans employer. All qualified candidates will receive consideration for employment without regard to any characteristics protected by law.

Our Benefits Include

• Medical, Dental, and Vision Insurance
• Life Insurance
• Short-Term and Long-Term Disability Insurance
• 401K with Employer Match
• Paid vacation and sick time
• Paid company holidays plus flexible personal days per year
• Tuition Reimbursement
• Health & Wellness Programs
• Flexible Spending Accounts
• HSA Accounts
• Commuter Transit Benefits
• Additional Optional Insurance such as Pet Insurance, Legal Assistance, Critical Illness, Home and Auto Insurance to name a few.
• Employee Discount Programs
• Professional Training & Development Programs
• Career Advancement Opportunities - We like to promote from within

Our goal is to create a workplace where everyone feels respected, valued, and empowered to succeed as we understand that our success and innovation is enhanced by an inclusive and diverse workforce. Rexel USA (A VEVRAA Federal Contractor), and its affiliated companies, is an EEO/Disabled/Veterans employer. All qualified candidates will receive consideration for employment without regard to any characteristics protected by law.