Director - Transplant Administration

Children's Hospital Medical Center; Cincinnati (OH); On-site; USD 103,000 - 134,000; Full time

Job summary

Children's Hospital Medical Center in Cincinnati, OH seeks a Full-time Project Manager for Transplant Administration. You will lead major projects, define scope, budgets, and timelines, and coordinate cross-functional teams to align with organizational goals.

The role emphasizes financial management, compliance with regulatory standards, and people planning for 10+ direct/indirect reports across departments. Regular work schedule with 40 hours per week.

Responsibilities

• Project leadership: define scope, goals, deliverables, resource needs and timelines for assigned projects.
• Budget management: develop project budgets, monitor spends and report progress to stakeholders.
• Operations: optimize clinical revenue cycle and patient flow to improve efficiency.
• Compliance: ensure regulatory and accreditation standards are met and develop corrective actions.
• People planning: coach staff, set job expectations, and oversee succession planning.
• Direct reports: manage 10+ direct/indirect reports and coordinate across sites.

Job description

Primary Location

Burnet Campus Department

Transplant Administration Shift

Day (United States of America) Schedule

Full time Weekly Hours

40 FTE

1 Employee Status

Regular

*Expected Starting Pay Range

$103,292.80 - $134,492.80 *Starting pay is based on experience, skills, and equity; exceptions may apply for highly qualified candidates. Additional pay (e.g., shift, on‑call, or weekend differentials) and benefits may apply. Annual pay may vary based on FTE status.

JOB RESPONSIBILITIES

Project Management - Provide leadership for the overall direction, coordination, implementation, execution, control and completion of specific projects ensuring consistency with organizational strategy, commitments and goals. Define project scope, goals, deliverables and resource requirements. Define and manage the project budget. Develop project plans resource allocation, and timeline. Manage the day-to-day operational aspects of a project and scope. Direct assigned project team ensuring effective utilization of resources. Monitor project deliverables and report on progress of the project to all stakeholders.

Financial Management - Overall accountability for the financial management functions for the department. Develop, implement, evaluate and manage the department's annual and capital budget to achieve the Divisional and Departmental objectives; establish internal controls for cash management; implement and maintain a process for financial controls and external financial audits; develop and implement accounts receivable management; analyze and monitor financial performance and report financial results to stakeholders; evaluate variances, determine underlying causes and identify, present, and implement proposed solutions; establish and monitor productivity metrics; ultimate accountability for compliance with organizational financial policies and procedures.

Operations - Direct, establish and monitor business processes to ensure effective and efficient operations; direct clinical revenue cycle activities within the Division; design and monitor efficient patient flow patterns to maximize clinical and staff efficiency; develop and implement policies and procedures for improved utilization and operations; identify opportunities for improving cost through in-depth process and analysis and develop and offer recommendations to drive significant operational change; resolve issues directly, or in consultation with leadership concerning staffing, utilization of facilities, equipment and funds; develop and interpret policies and procedures for faculty and staff; and ensure that all policies are in conformance with Medical Center guidelines.

Compliance - Sustain a working understanding of regulatory requirements and accreditation standards. Evaluate area of responsibility for compliance with regulatory and accreditation standards. Identify best practices as well as deficiencies to share with peers and make recommendations for improvement. Participate in the development of corrective action plans to guide needed and sustainable improvements. Ensure that compliance and readiness plans are current. Enhance relationships to promote interdisciplinary involvement and knowledge of compliance standards, status, and actions. Track laws, regulations and standards that may affect practice and policies. Work with direct reports to insure that needed changes are made by the effective date of any change(s) in requirements.

People Planning - Coach and mentor personnel to enhance professional knowledge. Make job requirements and goals for each position clear to employees and provide sufficient training to achieve the desired level of competency. Oversee succession planning for key roles. Provide mentorship and development to direct and indirect reporting staff. Maintain accurate payroll records.

10+ direct/indirect reports or sole responsibility for more than one site/line of business.

• 1. Human Resource Management by coaching and mentoring personnel to enhance professional knowledge. Provide clear job requirements and orientation to support success.
  • a. Working with the employee on interpersonal challenges and challenges within the departments and hospital.
  • b. Day-to-day responsibilities:
    • i. Attend Organ Primary Director Meetings
    • ii. Lead for Operational Programs such as OmniLife, Liaison for Buckeye Organ Services, and other programs as they arise.
    • iii. Strategize and manage communication between hospital leadership, including AVP input when necessary.
• 2. Take the lead on Surveys for the programs: Joint Commission (Transplant Chapter), Organ Procurement and Transplant Network (OPTN) onsite and desk surveys, Centers for Medicare and Medicaid Services (CMS), Ohio Department of Health (ODH), and ODH Health Services Survey.
• 3. EPIC liaison between organ groups to operationalize the requests, avoiding duplication of requests and keeping priorities when regulatory. This will be in collaboration with the Clinical Program Director when it affects the transpla