Director, Strategic Projects - Chancellor’s Office

CCC; Chicago (IL); On-site; USD 120,000 - 170,000; Full time

Benefits offered by this job

Excellent health and welfare benefits

Pension plan and retirement programs

Tuition reimbursement

Job summary

City Colleges of Chicago is seeking a Director of Special Projects in the Chancellor’s Office to lead complex, high-priority initiatives and manage full lifecycle projects. You will coordinate executive stakeholders, oversee office operations, and provide strategic and administrative support to the Chancellor, EVC, and staff across the district.

This role offers exposure to systems-level leadership in higher education and public administration, with responsibility for events, budgets, and

Qualifications

• Bachelor’s degree from an accredited college or university
• Minimum of five years of progressively responsible experience in project management, executive operations, administration, or a related field, including experience leading cross-functional initiatives.
• An equivalent combinations of education and experience may be considered at the discretion of management.
• Proficiency with Microsoft Office, including Excel, Word, SharePoint, Outlook and PowerPoint, and ability to use enterprise systems such as Salesforce and PeopleSoft to manage project information, analyze data, and prepare executive-level reports and presentations.
• Excellent verbal written and interpersonal communication skills, with the ability to communicate effectively with employees at all organizational levels, students, external stakeholders, and the general public.
• Demonstrated self-awareness, self-management, social-awareness, and relationship management skills (emotional intelligence).
• Excellent organizational and customer service skills.Demonstrated ability to interact at the most senior levels of an organization and to work collaboratively across functions, levels and departments to achieve shared objectives.
• Ability to work effectively within a culturally diverse work environment.
• Demonstrated ability to exercise initiative, sound judgment, and independent decision-making in a high-profile executive environment.
• Demonstrated ability to handle confidential information and sensitive matters with discretion, professionalism, and integrity.
• Ability to effectively resolve complex or challenging situations with tact and diplomacy.
• Ability to work independently, prioritize competing assignments, and meet deadlines.

Responsibilities

• Maintains the Chancellor and EVC’s calendars and travel arrangements, providing organizational support for daily activities.
• Facilitates communication with key internal and external stakeholders on behalf of the Chancellor or EVC, as directed.
• Reviews, tracks and monitors all correspondence requiring Chancellor and EVC approval or signature, ensuring timely review.
• Drafts and prepares correspondence for internal and external constituents; copies and distributes documents; maintains spreadsheets and databases.
• Attends meetings as directed and serves on committees and as a liaison for assigned projects.
• Handles privileged attorney/client and sensitive work-product communications, including accessing and conveying privileged communications to the Office of the General Counsel and Inspector General.
• Reviews, researches, organizes, and analyzes information and materials and prepares related reports.
• Anticipates issues that could affect the successful execution of the Chancellor’s or EVC’s commitments; assesses potential impact, elevates concerns as appropriate, and develops options to resolve problems or mitigate risk.
• Supports the CCC Foundation by facilitating preparation for priority meetings, including board meetings, aligning key stakeholders, preparing executive leaders, and tracking follow-up actions.
• Leads the planning and execution of events hosted by the Chancellor, EVC, or their direct reports, including executive tours, stakeholder visits, and both internal and external events. Coordinates participants, schedules space, prepares agendas and materials, documents decisions and action items, and arranges logistical support, as applicable.

Job description

City Colleges of Chicago is seeking a Director of Special Projects in the Chancellor’s Office to lead complex, high-priority initiatives and manage full lifecycle projects. You will coordinate executive stakeholders, oversee office operations, and provide strategic and administrative support to the Chancellor, EVC, and staff across the district.

This role offers exposure to systems-level leadership in higher education and public administration, with responsibility for events, budgets, and