Director/Sr. Director Program Management

Adicet Bio, Inc; Redwood City (CA); On-site; USD 231,000 - 319,000; Full time

Benefits offered by this job

Annual bonus

Equity incentives

ESPP

401(k) with Roth

Comprehensive health plans

FSA/HSA

Paid time off & holidays

Parental leave

Job summary

Adicet Bio, Inc. is a clinical-stage biotechnology company advancing allogeneic gamma delta T cell therapies for autoimmune diseases and cancer. This Director/Sr.

Director of Program Management will lead cross-functional teams to plan, track, and deliver complex product development programs in line with the development plan and budget. The role emphasizes strong PM leadership, risk management, and clear communication across teams and external partners.

Qualifications

• Bachelor’s degree required; advanced degree desirable (PharmD/PhD).
• 10+ years industry experience with minimum 5 years in cross-functional project management in pharma/biotech.
• Deep understanding of the drug development process with strong planning and analytics.
• Experience using PM tools (MS Project, Smartsheet) preferred.

Responsibilities

• Create and drive integrated program timelines (Gantt) with dependencies across functions.
• Collaborate with cross-functional leaders to optimize team effectiveness and decision making.
• Facilitate meetings, document decisions, and drive follow-up on action items.
• Perform risk assessments and drive mitigation plans.
• Produce regular status reports for senior management.
• Assist Finance with program budget tracking and resource planning.
• Maintain governance docs and project records for easy access.

Skills

Project management leadership

Cross-functional collaboration

Strategic planning

Risk management

Communication skills

MS Project

Smartsheet

Decision making

Negotiation

Cell therapy experience

PMP preferred

Oncology/Autoimmune exposure

Education

Bachelor’s degree, advanced degree (PharmD/PhD) desirable

Tools

MS Project

Smartsheet

Job description

JOIN US! Adicet Bio, Inc. is a clinical stage biotechnology company discovering and developing allogeneic gamma delta T cell therapies for autoimmune diseases and cancer. Adicet is advancing a pipeline of “off-the-shelf” gamma delta T cells, engineered with chimeric antigen receptors (CARs), to facilitate durable activity in patients. For more information, please visit our website at https://www.adicetbio.com.

Director /Sr. Director Program Management

This position will be responsible for providing Project Management expertise and support to ensure all project milestones and deliverables are met, and that Adicet Bio program activities are well executed and managed. Responsibilities include partnering with cross-functional leaders to create and manage integrated implementation plans in alignment with the Product Development Plan and budget. This includes providing project management leadership, and driving the day-to-day planning, coordinating, and tracking of critical activities. The project manager will be responsible for creating/maintaining the project timelines to keep the project on schedule. Typical responsibilities also include planning, facilitating, and following up on project team meetings; anticipating and managing potential project issues, understanding the scope, schedule, and resources for the project, and the utilization of project management tools to facilitate communication within the team, across the organization, and potentially with external.

Key Responsibilities

• Creates and drives integrated program timelines (Gantt charts) for tracking of activities and milestones based on clear dependencies and assumptions. Collaborate with cross-functional leaders in planning, coordinating, and tracking cross-functional activities. Ensures continued maintenance and communication of critical path activities.
• Partners with cross-functional leaders to optimize team effectiveness, team dynamics and ensure effective decision making.
• Facilitates highly effective team building and communication. Facilitates meetings and keeps them on track. Provides meeting minutes to ensure adequate documentation of decisions/actions and drives follow up on Action Items. Proactively, and independently, identifies and resolves program team challenges.
• Performs effective risk management assessments and drives implementation of mitigation plans.
• Drives information flow and communicates program status to all stakeholders. Creates regular status reports (milestones, status, issues, decisions) for senior management with input from the team.
• Assists the Finance group in the compilation and tracking of the program budget in alignment with the company’s goals and objectives.
• In partnership with the functional managers, ensures that resources assigned to the program are adequate to meet program objectives and identifies resource constraints.
• Maintains effective communication within the program team through oral and written correspondence and ensures adequate documentation of each communication.
• Organizes and maintains appropriate electronic platforms (Sharepoint, shared folders, etc.) for reporting/archiving/documentation of project records and relevant information to ensure easy access for team members and other stakeholders.
• Build trusting relationship with the team and stakeholders to encourage collaboration.
• Collaborating with cross-functional leaders in preparing and facilitating governance meetings.
• Cultivate and maintain high-value professional relationships with China-based stakeholders through structured communication and collaborative frameworks.
• Organize lessons learned sessions to evaluate project related activities and learn from earlier experience.
• Serves as a resource for other Program Managers as appropriate. May manage other junior Program Management staff.
• Plays an active role in the development of the Program Management Department through introduction of new tools and processes for continuous improvement.

Qualifications

• BA/BS is required; advanced degree (PharmD, PhD) is highly desirable.
• 10+ years industry experience, including minimum of 5 years of project management experience in a cross functional pharmaceutical/biotech team environment.
• Deep understanding of the drug development process.
• Excellent planning, organizational and analytical skills, keen attention to detail.
• Demonstrated ability to build trust and strengthen collaborative relationships across teams, sub- and teams and functions in a matrix environment.
• Ability to drive program plans and timelines (across multiple functional areas) is essential. Proven success in goal setting, prioritization and time management is required.
• Experience using established PM planning tools (i.e. MS Project, Smartsheet, etc.).
• Proactive mindset with strong leadership, facilitation, teamwork and influence management/negotiation skills.
• Ability to work independently in decision-making and resolution of program obstacles and.
• Excellent verbal and written communication skills.
• Experience in Oncology and/or Autoimmune diseases is a plus.
• Cell therapy experience is a plus.
• PMP preferred.

Adicet fosters a collaborative, high-performing environment by prioritizing in-person engagement. To enhance teamwork and communication, employees are required to be onsite at least three days per week (Tuesday–Thursday mandatory), with some roles requiring full-time onsite presence.

Pay Range: $231,000—$319,000 USD

We offer a competitive compensation package including base salary, annual cash bonus, long-term incentives (equity), Employee Stock Purchase Plan (ESPP) and a 401(k) with ROTH and a 4.5% Company match. To ensure the wellness of our employees and their loved ones, we offer comprehensive health plans (medical, dental, vision, etc.), Flexible Health and Commuter Spending Accounts (FSA) and a company matched Health Savings Account (HSA). We also offer a life, AD&D, short and long-term disability insurance, and legal, pet, and various other voluntary insurance programs. We also believe our greatest ideas come when we are refreshed and focused, and we offer generous paid time-off including 13 company holidays, paid end-of-year winter break, vacation, sick time, and paid parental leave.

Adicet is located in a state-of-the-art facility and works to create an incredible office experience with an onsite gym and various other fitness options, onsite parking with electric vehicle charging stations and free shuttle (Caltrain), company-subsidized lunches (delivered onsite daily) and fully stocked breakrooms.

Adicet is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.