Director's Coordinator & Programs Lead

University of California, Los Angeles; Los Angeles (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

The Institute of the Environment and Sustainability (IoES) at UCLA is seeking a Directors Coordinator to provide high-level administrative support to the IoES Director. The role includes managing programs, budgets, travel, and communications, as well as assisting with faculty searches and academic personnel duties.

You will coordinate events, monitor digital content for IoES communications, and act as backup to the Finance Coordinator while handling purchasing and reimbursements.

Qualifications

• Bachelor's Degree Related area and/or equivalent experience/training.
• Excellent written and verbal communication across diverse backgrounds.
• Demonstrated skill, understanding, or ability to learn UC policies and apply them appropriately.
• Proven ability to perform diverse job functions effectively, managing and prioritizing competing deadlines.
• Excellent written communication skills, adapting writing styles to fit a diverse array of contexts.
• Ability to interact effectively and professionally with faculty, students, departmental staff, the general public and various levels of campus administrators.
• Fluency with essential software including Zoom, MS Office, and Google apps.

Responsibilities

• Provide programmatic and administrative support to IoES Director.
• Manage special programs, budgets, and travel arrangements.
• Coordinate events, conferences, and meetings from start to finish.
• Support IoES communications by monitoring digital content.
• Assist with academic personnel duties related to faculty searches.
• Backup Finance Coordinator and assist with purchasing and reimbursements.
• Support front desk, website updates, and other special projects.

Skills

Calendar management

Communication

Policy interpretation

Written communication

Stakeholder coordination

Team collaboration

Zoom/MS Office/Google apps

Event planning

Budget management

Education

Bachelor's Degree Related area

Tools

BruinBuy Plus

Concur

Zoom

MS Office

Google apps

Job description

The Institute of the Environment and Sustainability (IoES) at UCLA is seeking a Directors Coordinator to provide high-level administrative support to the IoES Director. The role includes managing programs, budgets, travel, and communications, as well as assisting with faculty searches and academic personnel duties.

You will coordinate events, monitor digital content for IoES communications, and act as backup to the Finance Coordinator while handling purchasing and reimbursements.