Director, Program Operations

ASTHO; United States; Remote; USD 97,000 - 114,000; Full time

Benefits offered by this job

Vacation leave, Sick leave, Personal</

12 Holidays (floating options)

Medical, Dental, Vision insurance

Retirement Plans – 403B and Roth 403B

Electronic communication stipend

Life and AD&D Insurance

Disability insurance

Employee Assistance Program (EAP)

Tuition Reimbursement

Professional Development Assistance

Job summary

ASTHO is seeking a Director, Program Operations to lead day-to-day operations, shaping budgets, forecasts, staffing, and resource allocation across programs and awards. You will supervise staff, coordinate priorities with leadership, and partner with Finance and Grants to optimize financial performance.

The role emphasizes ensuring compliance with funder requirements and advancing organizational goals while driving operational efficiency and strategic planning.

Qualifications

• Master's degree preferred in a related field.
• Minimum 5 years administering grants.
• Strong leadership to manage teams and complex projects.
• Extensive experience in financial management, budgeting, and business planning.
• ERP systems and data visualization expertise.

Responsibilities

• Assesses the financial performance of program budgets and provides insights to executive leadership.
• Oversees profit and loss status of operations and advises on improving bottom-line performance.
• Leads and supervises staff for business planning across the portfolio.
• Manages budgeting, submission, and planning for new funding submissions.
• Forecasts workforce activity and cost projections; provides scenario guidance to leads.
• Drives revenue generation through external contracts and improved processes.
• Guides programmatic teams to ensure compliance with federal rules and funder requirements.
• Leads cross-functional initiatives for financial health.
• Develops and enhances ERP systems, reports, and dashboards.

Skills

Leadership

Strategic thinking

Financial management

Budgeting

Grants administration

Communication

Analytical

Travel readiness

Education

Master's Degree in related field

Tools

ERP systems

Data visualization tools

Job description

Summary

The Director, Program Operations is a hands‑on leader responsible for supporting the day‑to‑day operations of the Program Operations team and partnering closely with program teams to effectively manage budgets, financial projections, staffing, and organizational resources. The Director provides direct guidance and support to staff and program leaders on project financial management, budget development, forecasting, resource allocation, and operational planning. This position supervises Program Operations staff, helps coordinate team priorities and workloads, and ensures timely and consistent delivery of financial and operational support across the organization’s portfolio of programs and awards. The Director works closely with the Senior Director, Program Operations, Finance, Grants and Contracts, and program leadership to identify financial risks and opportunities, improve business processes, and ensure resources are aligned with programmatic priorities, organizational goals, and funder requirements.

Location

Remote

Anticipated salary

Anticipated salary: $97,100 Extended experience: up to $113,800 if experience exceeds expectations

Principal Functions

• Assesses the financial performance of the organizations’ program budgets, providing regular updates, insights, and actionable recommendations to executive leadership
• Oversees profit and loss status of operations, working closely with leadership to strategize on improving bottom‑line performance
• Leads and supervises staff to complete business planning activities across the company’s portfolio, ensuring efficient utilization of funds
• Manages the budgeting, submission, and business planning processes for new funding submissions, driving financial efficiency and performance
• Forecasts workforce activity and manage cost projections, identifying areas with overages or deficits, and providing scenario‑based guidance to unit & division leads
• Refines practices for generating revenue through external contracts
• Provides guidance to programmatic teams, ensure project activities are compliant with federal rules & regulations, add value, and contribute to revenue generation for the organization
• Leads initiatives cross functionally that contribute to the organization’s long‑term financial health
• Leads the development and enhancement of ERP systems to increase functionality and utility, including customized reports, dashboards, and improved data visualization
• Drives process improvements & develop SOPs that enhance operational efficiencies in conjunction with compliance to audit and funder requirements

Qualifications

• Master's Degree in related field preferred
• Minimum 5 years of prior experience administering grants
• Strong leadership skills with a proven ability to manage teams and complex projects
• Extensive experience in financial management, business planning, and budgeting
• Expertise in ERP systems and data visualization tools
• Track record of improving revenue generation and bottom‑line performance
• Ability to communicate effectively both orally and in writing
• Strong analytical skills
• Knowledge of principles and practices of federal grants administration, including familiarity with OMB Uniform Grant Guidance and experience using Grants.gov preferred
• Knowledge of HHS cooperative agreement regulations and guidelines preferred
• Ability and willingness to travel

Benefits

• Vacation leave, Sick leave, Personal days
• 12 Holidays (with some floating options for personalization)
• Medical, Dental, and Vision
• Retirement Plans – 403B and Roth 403B, eligible employees can receive a company contribution up to 11.75%
• Electronic communication stipend
• Life and AD&D Insurance
• Short and Long-term disability insurance
• Additional Benefits include: Employee Assistance Program (EAP), Pet Insurance, Legal Resources, Health & Wellness reimbursement, Flexible Spending accounts, Tuition Reimbursement, and Professional Development Assistance

About Us

ASTHO is the national nonprofit organization representing the public health agencies of the United States, the U.S. territories and Freely Associated States, and the District of Columbia, as well as the more than 100,000 public health professionals these agencies employ. ASTHO members, the chief health officials of these jurisdictions, are dedicated to formulating and influencing sound public health policy and to ensuring excellence in public health practice. ASTHO is headquartered in Arlington, Virginia, and was incorporated on March 23, 1942, with the goal of helping health officials navigate a rapidly changing public health landscape and remains a strong voice in governmental public health.

This position is contingent upon the availability of grant, contract, or organizational funding. Funding levels and organizational needs may impact the duration or continuation of employment.