Director, Product/Portfolio Governance

Optima Global Solutions Inc.; Washington (District of Columbia); On-site; USD 120,000 - 160,000; Full time

Job summary

A leading IT solutions company is seeking a Director of Product/Portfolio Governance to support the Executive Operations of the Defense Healthcare Management Systems. This role focuses on enhancing governance processes and supporting senior leaders through organizational changes. The ideal candidate should have 5–7 years of experience in a Chief of Staff or similar role and must be comfortable working onsite in Rosslyn, VA. Strong communication and organizational skills are essential.

Qualifications

• Minimum of 5–7 years of experience supporting senior leaders in a Chief of Staff, PMO, or executive operations role.
• Proven ability to support governance changes and prepare materials for executive‑level meetings.
• Ability to work onsite in Rosslyn, VA, five days per week.

Responsibilities

• Improve governance processes and support organizational design changes.
• Redesign executive meetings to focus on outcomes rather than merely status updates.
• Track leadership commitments and maintain clear visibility of progress and issues.

Skills

Strong written and verbal communication skills

Strong organizational skills

Ability to manage multiple priorities

Collaborative mindset

Good judgment

Education

5–7 years of experience supporting senior leaders

Experience in a software, product, or portfolio‑driven organization

Tools

Project Management Professional (PMP)

Prosci Change Management Certification

Job description

Founded in 2001, Optima Global Solutions Inc., brings over 2 decades of experience and expertise in facilitating IT transformation within industries ranging from higher education and government to manufacturing and financial services. Sporting scalable and diverse business solutions expertise along with deep-domain based resourcing capabilities, Optima has a specialization in Automation and AI, Strategic Staffing and Custom Solutions Development, focusing on the core pillars of process, people, strategy and transformation.

Currently, we are hiring for the following position;

Job Title: Director, Product/Portfolio Governance – DHMS Executive Operations

Function: Program Executive Office, Defense Healthcare Management Systems (PEO DHMS)

Location: Onsite in Rosslyn, VA – 5 days per week

POSITION SUMMARY

The Director supports the DHMS Program Executive Office and functions as Chief of Staff leader for the Executive Office. This role helps senior leaders run the organization more effectively by improving how work is governed, how teams are organized, and how executive meetings drive decisions.

This position is intended for someone who has worked in a software or product-driven organization and understands how leadership teams should review costs, schedules, performance, and priorities. The role is hands‑on and execution focused. The Director is expected to help shape how leaders meet, decide, and follow through, especially during periods of change.

The ideal candidate is comfortable working closely with senior leaders, can simplify complex topics, and has experience helping organizations adopt better ways of working.

JOB RESPONSIBILITIES

Governance and Organizational Effectiveness

• Support efforts to refresh and improve governance processes, including how strategic decisions are made and escalated
• Help leaders clarify roles, responsibilities, and decision ownership within a product or portfolio environment, from senior / executive leadership down through product / project execution
• Assist with organizational design changes and help ensure new structures are adopted in day-to-day work

Executive Meetings and Leadership Support

• Help redesign executive meetings so they focus on cost, schedule, performance, and results rather than status updates; ensure successful implementation of the redesigned meeting structure
• Develop clear meeting agendas, pre‑read materials, and decision summaries
• Capture decisions, action items, owners, and deadlines to ensure follow‑through

Strategic thought partnership and leadership

• Lead (as directed) key strategic transformation initiatives designed to elevate the level of performance of our own team as well as the client’s
• Contribute experience, expertise, and sound judgment to strategic discussions and planning sessions
• Proactively share insights that contribute to improvement

Product Portfolio and Change Support

• Support organization and prioritization of product and capability portfolios
• Help leadership understand tradeoffs across priorities, funding, and capacity
• Support change management efforts by translating leadership decisions into clear guidance for teams

PEO DHMS Operations

• Support daily operations of the DHMS Executive Office and priority initiatives
• Coordinate taskers, leadership requests, and cross‑team actions
• Draft and coordinate executive briefings, decision memos, and leadership materials

Execution Tracking and Visibility

• Track leadership commitments, dependencies, and risks
• Maintain simple, clear trackers so leaders can see progress and issues
• Identify gaps or delays and help drive resolution

BASIC JOB REQUIREMENTS

• Minimum of 5–7 years of experience supporting senior leaders in a Chief of Staff, PMO, or executive operations role
• Experience working in a software, product, or portfolio‑driven organization
• Demonstrated experience supporting governance changes, organizational changes, or operating model improvements
• Experience preparing materials for executive‑level meetings and supporting leadership decision‑making
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a fast‑paced environment
• Ability to work onsite in Rosslyn, VA, five days per week

KEY COMPETENCIES

• Ability to work directly with senior leaders and exercise good judgment
• Strong organizational and follow‑through skills
• Comfort driving change and improving how teams operate
• Ability to explain complex topics in clear, simple terms
• Collaborative mindset with the ability to influence without direct authority

PREFERRED CERTIFICATIONS OR EXPERIENCE (Not Required)

• Prosci Change Management Certification (ADKAR Model)
• Project Management Professional (PMP)
• Information Technology Infrastructure Library Version 4 Foundation (ITIL 4 Foundation)
• Scaled Agile Framework Lean Portfolio Management Certification (SAFe LPM)
• Experience implementing AI solutions / products / process improvements

Interested candidates, please apply online with a detailed resume and contact information.

Thank you.