Director of Payroll and Timekeeping Operations

City of New York; New York (NY); On-site; USD 160,000 - 190,000; Full time

Job summary

The City of New York is seeking a Director of Payroll and Timekeeping Operations to oversee 25 staff members in managing payroll functions for 6000 employees. This leadership role involves policy development, staff training, and compliance with payroll regulations while ensuring efficient operational practices in a dynamic urban environment.

Qualifications

• 7+ years experience supervising a payroll/timekeeping staff.
• Proficient in City of New York's payroll systems.
• Ability to manage multiple projects and processes simultaneously.

Responsibilities

• Supervise a staff of 25 managing payroll & timekeeping.
• Develop and implement payroll policies.
• Coordinate with various departments on payroll matters.

Skills

Supervision

Payroll Management

Data Entry

Policy Development

Audit Skills

Interpersonal Skills

Communication

Education

Baccalaureate degree from an accredited college

Associate degree or 60 semester credits from an accredited college

High school diploma or equivalent

Tools

Microsoft Office Access

Microsoft Excel

Microsoft Word

NYCAPS

PMS

PI

CHRMS

PRISE

Job description

Director of Payroll and Timekeeping Operations

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• IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATES MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE MANAGER OR BE ELIGIBLE UNDER THE 55A PROGRAM. PLEASE INDICATE THIS ON YOUR RESUME OR COVER LETTER.
  
  

• IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATES MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE MANAGER OR BE ELIGIBLE UNDER THE 55A PROGRAM. PLEASE INDICATE THIS ON YOUR RESUME OR COVER LETTER.
  
  

Duties

The New York City Department of Transportation (DOT) Human Resources and Facilities Management Division is seeking a Director of Payroll & Timekeeping Operations. The Director will supervise a 25-person staff, report to the Executive Director of Personnel and Payroll, and will be responsible for the management of all functions of payroll & timekeeping for 6000 staff, duties including but not limited to the following:

Execute diverse functions such as: contractual increases, workers compensation time restoration, managerial lump sum and additions-to-gross (ATG) payments;

Data entry for various payroll events, report distribution and sorting and distribution of checks, refunds, and undistributed checks, W-2 and other form preparation and dissemination;

Develop uniform and consistent payroll/timekeeping policies, practices and procedures;

Disbursement, garnishments, benefits, and taxes consistent with federal and state wage and hour laws;

Manage the hiring, training, and performance of payroll/timekeeping staff; train field personnel and agency staff on CityTime and DCD procedures;

Comply with all comptroller, citywide, and agency directives related to payroll and timekeeping;

Ensure the implementation of new hires, transfers, promotions, terminations, and other personnel changes are accurate and timely;

Coordinate and monitor the activities related to employee inquiries concerning payroll/timekeeping matters;

Critically review and analyze current payroll procedures in order to recommend and implement changes leading to best-practice operations;

Coordinate and collaborate with DOT’s Advocate, Legal, and Labor Relations offices on disciplinary, grievances and settlement cases;

Coordinate with OPA, CityTime and NYCAPS to resolve problems and address operational issues as they arise; remedy agency CityTime tickets and updates to organizational trees;

Perform periodic internal audits of various payroll/timekeeping areas and year-end wage and tax reviews; research and resolve errors and discrepancies;

Handle special projects as needed.

ADMINISTRATIVE MANAGER - 10025

Minimum Qualifications

• A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
  
  

Preferred Skills

7+ years experience supervising a payroll/timekeeping staff: Proficient in the use of the City of New York’s automated systems used to manage payroll, including but not limited to NYCAPS, PMS, PI, CHRMS, and PRISE Comprehensive knowledge and understanding of payroll best practices, payroll regulations, and managerial lump sums Ability to read, comprehend and interpret complex personal service contracts and collective bargaining agreements Proven experience resolving complex payroll/timekeeping matters, evaluating risks, analyzing possible outcomes and making fact based decisions Experience implementing policies and facilitating training Ability to work independently and manage multiple projects and processes simultaneously Proficient in Microsoft Office Access, Excel, and Word software applications Excellent verbal and written communication skills including the ability to interact professionally with all levels in the agency Strong interpersonal, leadership and management skills and the ability to maintain a high level of discretion and confidentiality Willing to work additional hours when necessary to complete tasks within prescribed deadlines.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $160,000.00 – $190,000.00

Seniority level

• Seniority level

  Director

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Government Administration

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