Director of Payroll

Always Compassionate Health; Melville (NY); Presencial; USD 150 000 - 210 000; Tempo integral

Resumo da oferta

Always Compassionate Health in Melville, NY is seeking a Director of Payroll to provide strategic leadership and full operational ownership of the payroll function. You will manage weekly payroll for ~2,000 hourly and ~150 salaried staff and drive system integrations, project work, and M&A stand-ups.

The ideal candidate must master Workday and ADP Smart Compliance, own tax compliance (NYS-45, 941, SUI), configure systems, write deduction rules, and build payroll operations from scratch.

Qualificações

• 7+ years of progressive payroll management experience handling high-volume weekly payrolls (1,000+ checks) with a high concentration of hourly workers.
• Hands-on experience using Workday (building payroll groups, creating deduction/earning codes, implementations, and data mapping) and ADP Smart Compliance.
• Advanced Excel proficiency (Pivot Tables, VLOOKUPs/XLOOKUPs) for data manipulation and audits.
• Hands-on mastery of federal/state tax mechanics, specifically Form 941, NYS-45, and SUI filings, without third-party tax management.

Responsabilidades

• Direct and execute weekly high-volume payroll processing for 2,000+ hourly and 150 salaried employees.
• Act as primary administrator for Workday and ADP Smart Compliance; configure rules and codes.
• Perform data reconciliation and reporting using Excel.
• Lead system integrations and data mappings between Workday and third-party vendor apps.

Conhecimentos

Workday

ADP Smart Compliance

Excel

Pivot Tables

VLOOKUP / XLOOKUP

Formação académica

Bachelor's degree in Finance/Accounting/Business

CPP (Certified Payroll Professional)

Ferramentas

Workday

ADP Smart Compliance

Descrição da oferta de emprego

Role Type: Operational & Strategic Leadership (100% Hands-On \"Player-Coach\")

*MUST HAVE EXTENSIVE WORKDAY EXPERIENCE*

POSITION OVERVIEW

The Director of Payroll provides strategic leadership and complete operational ownership of the organization’s end-to-end payroll function. Managing a weekly payroll for 2,000 active checks (across an active workforce of ~3,000 employees—predominantly hourly with ~150 salaried/admin), this role requires a deeply technical, hands‑on leader who can execute any task on the team while driving system integrations, project management, and M&A stand‑ups.

The ideal candidate possesses deep expertise in Workday and ADP Smart Compliance, holds full accountability for tax compliance (NYS-45, 941, SUI) without a dedicated tax manager, and thrives in rolling up their sleeves to configure systems, write deduction rules, and build payroll operations from scratch.

ESSENTIAL DUTIES & RESPONSIBILITIES

1. Operational Payroll Execution & System Configuration

• Direct and execute weekly high-volume payroll processing for ~2,000+ hourly and ~150 salaried employees.
• Act as primary administrator for Workday and ADP Smart Compliance; configure foundation rules, build payroll groups, and create earnings/deduction codes from scratch.
• Perform advanced data reconciliation and reporting using Microsoft Excel (Pivot Tables, VLOOKUPs/XLOOKUPs).
• Troubleshoot and resolve technical system errors, data flow issues, and operational bottlenecks.

2. Systems, Integrations & M&A Expansion

• Serve as technical lead for system integrations and data mappings between Workday and third-party vendor applications.
• Stand up full payroll operations from scratch for newly acquired entities, business units, or geographic regions.
• Plan, lead, and execute payroll technology projects, system upgrades, and process automation.

3. Tax, FLSA Compliance & Year-End Close

• Hold full, end-to-end operational responsibility for payroll tax administration (no dedicated internal Tax Manager).
• Personally oversee and execute federal, state, and local tax filings, including Form 941, NYS-45, and State Unemployment Insurance (SUI) filings.
• Direct year-end operations, including manual W-2 reconciliations, tax audits, and compliance reporting.
• Ensure strict adherence to FLSA regulations, meal/rest break laws, overtime rules, garnishments, and court-ordered deductions across a complex hourly workforce.

4. 401(k)

• Preparation/review for Form 5500 filings.
• Supervise, mentor, and develop two direct reports (Payroll Manager and Payroll Admin), establishing operational accountability and performance standards.
• Maintain cross-functional alignment with HR, Benefits, and Finance/Accounting for journal entries, labor allocations, and accruals.

REQUIRED QUALIFICATIONS & SKILLS

• Experience: 7+ years of progressive payroll management experience handling complex, high-volume weekly payrolls (1,000+ checks) with a high concentration of hourly workers.
• Systems Expertise (MUST-HAVE): Direct hands-on experience using Workday (building payroll groups, creating deduction/earning codes, implementations, and data mapping) and ADP Smart Compliance.
• Technical & Data Skills: Advanced Excel proficiency required (Pivot Tables, VLOOKUPs/XLOOKUPs, data manipulation, and audits).
• Tax Expertise: Hands-on mastery of federal/state tax mechanics, specifically Form 941, NYS-45, and SUI filings without third-party tax management.
• M&A / Integration Capability: Proven ability to build payroll systems from scratch, establish integrations, and onboard acquired entities.
• Education / Credentials: Bachelor’s degree in Finance, Accounting, Business, or related field preferred; Certified Payroll Professional (CPP) designation is a plus.