Director of Operations & Finance – Bach Children’s Chorus (BCC)

Choirs Ontario; Scarborough (ME); Hybrid; USD 43,000 - 50,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Bach Children’s Chorus (BCC) in Scarborough, Ontario, seeks a Director of Operations & Finance to lead day-to-day administration, financial management, and operational systems. Reporting to the BCC President, this hybrid role coordinates calendars, budgets, payroll, grants, and compliance to keep programs running smoothly.

The successful candidate will manage technology platforms (QuickBooks, Choir Genius, Google Workspace, Zoom, Squarespace), oversee registrations, fundraising, and

Qualifications

• 3–5+ years of experience in operations, administration, arts administration, non‑profit management or a related field.
• Experience managing budgets, financial systems, and compliance requirements; book-keeping or accounting experience preferred.
• Experience managing organizational technology infrastructure, including software licences and hardware assets; comfortable navigating administrative software suites and databases.
• Strong judgement and ability to work with policies and financial regulations.
• Excellent written and verbal communication skills.
• Experience with fundraising and outreach initiatives.

Responsibilities

• Oversee day-to-day office administration, calendars, and operational logistics.
• Administer and monitor all finances, including accounts payable/receivable, payroll processing, tax receipts, and reimbursements.
• Lead annual and long-term financial planning and reporting with the Treasurer and Artistic Director; assist with grants.
• Manage chorister registration and inquiries; coordinate with Choir Manager and Artistic Director.
• Plan and coordinate event logistics (rehearsals, concerts, tours) and manage venue bookings and ticketing.
• Oversee inventory and music filing; assist with equipment and supplies.
• Manage communications with the BCC community and produce weekly communications.
• Maintain archival materials and essential documentation in collaboration with staff.
• Participate in weekly administration meetings; support fundraising initiatives.
• Coordinate parent volunteers and Charitable Gaming volunteers; assist with advertising and outreach.

Skills

Financial management

Budgeting

Accounting

Project coordination

Communication

Team collaboration

Attention to detail

Equity & inclusion understanding

Education

Business administration or accounting certification

Tools

QuickBooks

Choir Genius

Google Workspace

Microsoft Office

Zoom

Squarespace

Job description

Bach Children’s Chorus (BCC)
Full-time | Permanent
Salary: $60,000-70,000 annually, commensurate with experience
Reports to: BCC President

About BCC

The BCC is one of the leading child and youth choral groups in Canada, distinguished by its focus on robust educational programmes and exceptional quality of sound. Founded in 1987 by Linda Beaupré and currently led by Meredith Wanstall, the choir has maintained through its 40-year history a reputation for excellence in choral musicianship training and continues to set the highest standards of musical literacy and education for community choirs. Based in Scarborough, the choir primarily serves the eastern area of Toronto but draws participants from across the Greater Toronto Area (GTA) and actively seeks to reflect the diversity of the community in its membership, activities, and musical repertoire. Five choirs progress from a beginner level through to advanced performance choirs: Kinder Choir (Grades JK-SK), Preparatory Choir (Grades 1-2), Choir I (Grades 2-4), Choir II (Grades 4-7) and Choir III (Grades 7-12). The BCC additionally runs a Low Voice Ensemble for changed voices (Grades 7-12). The BCC holds weekly rehearsals from September to May at Scarborough Bluffs United Church, located at 3739 Kingston Road in east Toronto. Rehearsals take place on Sunday afternoons (Kinder, Prep and Choir I) and Monday evenings (Choir II, Choir III, and LVE). Seasonal concerts take place in December and May and often feature guest professional artists.

About the Position

The Director of Operations & Finance is responsible for the day-to-day administrative and operational functioning of BCC. This is a leadership position that is core to the successful functioning of the organization. Working closely with the BCC Board President, Artistic Director, Choir Manager, Treasurer, other artistic staff and members of the Board, the Director ensures that BCC’s programs, people and administrative processes are well supported.

Key Responsibilities

• Oversee day-to-day office administration, calendars, and operational logistics.
• Administer and monitor all BCC finances, including managing accounts payable and receivable, processing of staff payroll (contract and salaried), issuing tax receipts and reimbursements, overall tracking, record-keeping and reporting, in close consultation with the BCC Treasurer.
• Lead annual and long-term financial planning and reporting in collaboration with BCC Treasurer and Artistic Director. Assist with the preparation of annual and cyclical grant applications.
• Manage chorister registration and related chorister/family inquiries (the latter in close collaboration with the BCC Choir Manager and Artistic Director).
• Manage tuition and bursary administration.
• Manage BCC’s administrative systems (applications, videoconferencing tools, databases and technology platforms) including Quickbooks, Choir Genius, Google Workspace, Microsoft Office, Zoom, and Squarespace.
• Plan and coordinate event logistics (rehearsals, concerts, special events, domestic tours): manage all venue bookings, coordinate and oversee set-up and ticketing for concerts, arrange photography, audio/visual coverage, travel arrangements, activity bookings, etc.
• Oversee supplies inventory (including choir uniforms) and coordinate with BCC Choir Manager to track inventory and replenish as needed. Assist with music filing as needed.
• Manage communications with the BCC community. Work with BCC Choir Manager and Artistic Director to respond to family and chorister inquiries, contribute to weekly bulletins in Choir Genius, develop and distribute special communications, etc.
• Update and maintain key BCC documentation and materials, e.g. concert programs, annual member guides, event information sheets, and contact lists, in collaboration with BCC Choir Manager and in consultation with the Artistic Director.
• Participate in weekly meetings with administrative team members.
• Plan, support and administer fundraising initiatives.
• Identify and coordinate parent volunteers for various events in collaboration with BCC Choir Manager. Responsible for coordination of Charitable Gaming volunteers.
• Plan and support advertising and promotional activities, in collaboration with the BCC Choir Manager and in consultation with the Artistic Director.
• Support BCC Board of Directors: set up board meetings, prepare regular presentations and reports for the Board, contribute to strategic planning, support non-profit compliance reporting and operational documentation needed for grant applications and audits, prepare data and key metrics for fiscal and strategic planning.
• Develop and maintain clear documentation, archival, and record-keeping systems to strengthen BCC’s institutional memory and internal knowledge base.

Essential Qualifications

• 3 – 5+ years of experience in operations, administration, arts administration, non‑profit management or a related field.
• Experience managing budgets, financial systems, and compliance requirements. Book‑keeping and/or accounting experience preferred.
• Experience managing organizational technology infrastructure, including software licences and hardware assets; comfortable navigating administrative software suites and databases.
• Sound professional judgement to make independent decisions in line with organisational policies and financial regulations, and consult as needed in line with same.
• Superior collaboration skills to work effectively with other members of the BCC artistic and administrative teams.
• Superior organisational and time management skills. Experience working in a fast‑paced, complex environment. Strong attention to detail and capacity to manage multiple competing priorities, timelines and deadlines.
• Excellent written and verbal communication skills.
• Excellent stakeholder management skills. Capacity to build and maintain a broad range of relationships, e.g. with choristers, families, Board members, contract staff, volunteers, donors, alumni, vendors, etc.
• Knowledge of effective record‑keeping practices and procedures. Experience managing confidential information.
• Demonstrated resourcefulness and capacity to problem‑solve. Skilled at identifying practical solutions for operational constraints.
• Demonstrated commitment to equity and inclusion, including an understanding of AODA requirements.
• Genuine passion for community arts.

Assets

• Experience in arts‑based non‑profit organisations strongly preferred.
• Training in business administration or accounting education/certification.
• Experience working with young people or in a youth‑based organisation.
• Experience in the public or non‑profit sector.
• Experience with fundraising and outreach initiatives.
• Experience with website editing.
• Non‑profit grant‑writing skills and experience.

Working at BCC

This is a hybrid position combining some remote work with in‑person obligations at BCC’s office in Scarborough Bluffs United Church, 3739 Kingston Rd, Scarborough, ON, and on‑site work at self‑produced events, and requiring occasional weekend and evening work for rehearsals, concerts, retreats and other activities. Note that there is some flexibility with the weekly scheduling of hours. BCC is a small and highly collaborative organisation where every team member plays an important role in supporting the organisation’s mission and upholding its values. We are looking for someone who is comfortable being hands‑on, proactive and practical, and is committed to contributing to an inclusive community and a positive and respectful workplace. We celebrate diversity and are committed to creating an equitable, inclusive workplace for all employees. We strongly encourage applications from BIPOC, LGBTQIA+ individuals, persons with disabilities, and individuals from communities historically under‑represented in arts administration.

To Apply

Interested applicants should submit a resume and cover letter outlining their relevant experience and interest in the position to [e-mail] . If sending email attachments, name all files “DATE_DocumentName_FirstNameLastName_BCC DOO Search”.

Application Deadline: November 12, 2026

PLEASE NOTE:

Questions regarding this position are welcome at any time and can be directed to [e-mail] . All applications will be held in strictest confidence. We thank all candidates for their interest in this position, but only those selected for an interview will be contacted. All qualified candidates are encouraged to apply; however, the successful candidate must be legally entitled to work in Canada. Priority will be given to Canadian citizens and permanent residents.

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position. The Bach Children’s Chorus is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact [e-mail] .

AI Disclosure: AI is not being used to screen, assess, or select applicants.