Director of Operations

Todd & Weld, LLP; United States; Remote; USD 85,000 - 95,000; Full time

Job summary

OK Data is seeking an experienced operations director to lead organizational management, including budget oversight and human resources. This remote position demands a proven track record in operations, with the aim of driving efficiency and aligning activities with the organization's mission.

Benefits

Company-sponsored medical, dental, and vision plans

Retirement matching savings plan

Flexible schedules

Generous vacation leave and paid holidays

Professional development opportunities

Qualifications

• Minimum of 5 years of experience in an operations director role or relevant position.
• Preference for experience with 501(c)(3) organizations.
• Excellent knowledge of HR processes, including payroll management.

Responsibilities

• Manage the yearly budget and ensure compliance with financial processes.
• Oversee recruitment, hiring processes, and ensure HR compliance.
• Ensure smooth internal operations and develop operating procedures.

Skills

Organizational skills

Leadership skills

Communication

Interpersonal skills

Understanding of business processes

Financial literacy

Tools

MS Office

Excel

Databases and information systems

Job description

Oklahoma Data Exchange (OK Data) is seeking an experienced operations professional to lead and manage the organization’s operations, including overseeing human resources. Founded in 2025, OK Data works with governmental and nonprofit organizations to build human and technical capacity to share, link, and understand critical data across the systems that serve Oklahomans.

The ideal candidate will have a proven track record in operations management, with the goal of maximizing efficiency and effectiveness throughout the organization, while ensuring all activities are aligned with its mission and culture. They will build systems that endure and grow as the organization grows. They will be a member of the senior leadership team and will work closely with the Executive Director. The position is remote and open to residents of Oklahoma.

Budget and Finances

• Develop the yearly budget in collaboration with the Executive Director.
• Manage the budget in association with the accountants and the executive director, reviewing monthly reports.
• Take corrective action as needed to ensure a stable budget outcome.
• Work closely with the accountant to reconcile monthly reports as needed.
• Oversee the yearly audit.

Organizational Development

• With the executive director, develop goals and timelines consistent with the organization’s budget, deliverables, and strategic plan.
• Lead the organization’s application for independent 501(c)(3) status.
• Track organizational deliverables that are due to funders and other organizations.
• Provide support to the Finance Committee of the Board of Directors.

Human Resources

• Manage recruitment and hiring processes for new personnel.
• Ensure compliance with all state and federal laws and requirements regarding HR.
• Develop and implement orientation programs for new hires.
• Serve as the point person for staff on HR issues and questions.
• Develop lead annual performance review process and ensure reviews are completed in a timely manner and that all employee personnel files are current.
• Other HR duties as needed and appropriate.

Operations

• Ensure that the internal operations of the organization run smoothly and that processes are put in place to deliver performance and achieve goals.
• Develop and maintain an operating procedures manual.
• Oversee payroll management.
• Monitor employee benefits and ensure that all benefits are properly administered.

Fundraising and Reporting

• Provide budgets for foundation proposals and for grant reports as needed.
• Assist in reports to foundations as needed.

Benefits and Compensation

• Starting salary range for this position is $85,000 to $95,000, commensurate with experience
• Company-sponsored medical, dental, and vision plans
• Retirement matching savings plan
• Fully remote work
• Flexible schedules
• Generous vacation leave and paid holidays
• Professional development opportunities

Qualifications

• Proven experience as an operations director or relevant role, with a minimum of 5 years of experience. Preference is for experience with 501(c)(3) organizations.
• Excellent organizational and leadership skills.
• Strong communication and interpersonal abilities.
• Thorough understanding of diverse business processes and strategy development.
• Understand financial reports and accounting processes.
• Excellent knowledge of MS Office, Excel, databases and information systems.
• HR experience, including running payroll and managing employee benefits.