Director of Golf Operations

Stanford University; Palo Alto (CA); On-site; USD 90,000 - 104,000; Full time

Job summary

Stanford University seeks a Director of Golf Operations within the Stanford Athletics program. This on-site leadership role oversees tournament management, team logistics, recruiting operations, and facility administration across men’s and women’s golf programs.

The position requires exceptional organizational skills, financial acumen, and the ability to manage multiple high-profile events and stakeholder relationships in a fast-paced collegiate environment.

Responsibilities

• Oversee annual intercollegiate event tournament management and budgets.
• Coordinate team travel: airfare, lodging, transport, per diem.
• Manage equipment, branding, and storage for golf programs.
• Organize student-athlete welfare events, leadership programming, and tours.
• Support development efforts for alumni, donor communications, and events.
• Manage Siebel Varsity Golf Training Complex operations and facility services.
• Coordinate official visits, NCAA paperwork, and recruitment logistics.
• Handle annual budgets, purchasing, and liaison with DAPER finance.

Job description

Job Description

Work Arrangement:

Fully onsite

Budgeted Salary Range

: $90,293 - $104,412

Director of Golf Operations

Stanford’s Department of Athletics, Physical Education and Recreation (“DAPER”) is the premier intercollegiate athletics and recreation program in the country. With an unparalleled record of 139 NCAA team championships, we are the proud Home of Champions. Our success isn’t just measured in trophies; it’s reflected in the passion of our nearly 900 student-athletes competing across 36 intercollegiate varsity teams. It resonates in our unwavering support for the university’s physical education, recreation, and wellness initiatives. At Stanford, we don’t just embrace excellence; we define it. We don’t just nurture champions; we create them. Our actions are guided by the core tenets of DAPER culture, “The DAPER Way,” which are: Embrace Scholar Athleticism, Pursue and Revere Excellence, Lead with Courage, and Work Cohesively.

Are you ready to inspire champions? If yes, then this may be the right opportunity for you!

Position Overview

Stanford Athletics is seeking a highly motivated and experienced golf professional to serve as Director of Golf Operations. Reporting directly to the Director of Men's Golf and Director of Women’s Golf, this position serves as the operational backbone of Stanford's Men's and Women's Golf programs, overseeing tournament management, team logistics, recruiting operations, and facility administration. This role requires exceptional organizational skills, financial acumen, and the ability to manage multiple high-profile events and stakeholder relationships simultaneously.

Key Areas of Focus

Tournament Director

• Serve as Tournament Director for all annually hosted intercollegiate events, including the Stanford Intercollegiate hosted by Dr. Condoleezza Rice, The Prestige at PGA West, The Goodwin at Stanford GC, The Cypress Point Classic, The Big Match v. Cal Golf, The LPGA Nanea Cup, NCAA Regional Championships

• Serve as Tournament Director for all annually hosted fundraising events, including the Shultz Cup, the Cardinal Classic, the Big Game Cup, the Stanford Men's Golf Alumni Match, the Art Chauvel Volunteer Tournament, and the Men's and Women's Golf Alumni Reunion

• Oversee all aspects of tournament management, including:

• Communicating with visiting teams and coaches on tournament logistics and conditions of play

• Coordinating with Stanford Golf Course staff, the Superintendent, and the Learning Center manager

• Coordinating officiating with the NCGA and USGA

• Liaising with volunteer coordinators

• Arranging hospitality (meals, snacks, beverages) for all participants and organizers

• Reserving hotel blocks and ordering trophies and tee prizes

• Coordinating with DAPER medical, media, and facility staff as required

• Act as the primary point of contact for all stakeholders before, during/ after events

• Manage tournament budgets and finances

• Develop operational timelines, coaches packets, and event materials

• Coordinate tournament setup, signage, and scoring requirement

Team Administration

Team Travel

• Manage all aspects of team travel, including airfare, lodging, transportation, and per diem

• Prepare and distribute itineraries and packing lists prior to departure

• Organize team meals during competition as needed

• Process and pay team entry fees

• Coordinate team van services, including maintenance, fueling, and cleanliness

Team Equipment

• Ensure all equipment is in working order and manage replacement orders

• Partner with coaching staff and facilities to maintain updated branding and graphics in the clubhouse and practice facility

• Manage and organize team storage units

• Coordinate with coaching staff on locker room needs

• Maintain team technology, including Trackman, V1, BodiTrak, and Blast Motion systems

Student-Athlete Welfare

• Organize end-of-year banquets, including awards procurement

• Organize and oversee team community service initiatives

• Coordinate leadership and development programming for student-athletes

• Serve as the main point of contact for foreign tours

• Partner with DAPER nutritionist to fuel athletes for practice and competition

Development

• Support DAPER Development in stewarding golf alumni and Siebel Varsity Golf Training Complex users

• Partner with Development on preparations for the Shultz Cup and Cardinal Classic

• Write donor thank-you notes alongside head coaches; guide teams in donor appreciation efforts

• Manage alumni communication, relations, and special events

Siebel Varsity Golf Training Complex & Clubhouse Management

• Communicate schedules and updates to Siebel Complex users via email

• Coordinate food service, towel service, and related logistics

• Facilitate access and hospitality for Siebel Complex VIP guests

• Coordinate with coaching staff on facility operations, events, and team practice

• Develop and implement operating procedures for equipment and technology used

• Manage facility technology systems and coordinate troubleshooting, maintenance, and vendor support as needed

Recruiting

• Coordinate official and unofficial visits, including airfare, hotels, tickets, and dining

• Submit all NCAA compliance paperwork related to recruit visits

• Conduct occasional campus and facility tours

Finance and Budget

• Process and track all team expenses and reimbursements

• Assist coaching staff with annual projected budget numbers

• Work in partnership with DAPER finance team to track annual budgets

• Manage purchasing and procurement for team, facility, tournament, and camp operational needs

• Serve as primary liaison with DAPER Finance and Procurement on golf program purchases and payment