Director of Finance

Gwadd; Morehead (KY); On-site; USD 85,000 - 110,000; Full time

Job summary

Gateway Area Development District in Kentucky is seeking a Director of Finance to oversee the organization’s financial operations, including accounts payable, payroll, budgeting, Medicaid billing, and external reporting. The role requires leading the Finance Division, ensuring accuracy, timeliness, and compliance with policies and grantor requirements.

Responsibilities include staff management, annual audits, CAP and cost allocation, and coordination with the Executive Director and Board.

Qualifications

• Bachelor’s degree in Accounting or related field; 3 years nonprofit/government experience.
• Three years related work experience in nonprofit/government; CPA preferred.
• Valid Driver’s License required.
• Employees will be expected to participate in professional development trainings.

Responsibilities

• Oversee financial management including AP, payroll, budgeting, and reporting.
• Lead the Finance Division staff and ensure compliance with policies and procedures.
• Coordinate annual audits, Medicaid billing, and grant reporting requirements.
• Prepare and monitor budgets, CAP, and cost allocation plans.
• Provide financial reports to the Executive Director and Board of Directors.

Skills

Oral communication

Written communication

MS Office

Excel

Attention to detail

Analytical thinking

Teamwork

Record keeping

Education

Bachelor’s degree in Accounting or related field

Tools

MIP Fund Accounting

Excel

Word

Job description

Full-Time Administration

Director of Finance

The Director of Finance, under the direction of the Executive Director, is responsible for the financial management of the Gateway Area Development District. The Director of Finance performs or ensures Finance staff performs, all accounting and fiscal-related tasks of the organization including accounts payable, payroll and payroll-related taxes, budgeting, cash receipts, auditing, internal and external reporting, Medicaid billing, and account reconciliations.

The Director of Finance oversees daily departmental operations to ensure all financial processes (including those delegated or assigned to Finance staff) are done accurately and timely, in accordance with GADD’s board-approved Fiscal Policies, the Cost Allocation Plan, grantor requirements, and Medicaid, utilizing MIP Fund Accounting software, Excel, and Word. The Director of Finance supervises all personnel assigned to the Finance Division.

General Duties and Responsibilities

1. Division Administration

Involves planning, organizing, directing, coordinating, and evaluating all activities and programs of the Finance Division. This duty will consist of:

• Liaise with Executive Director to develop strategic plans for the division, including evaluating operations and functions, strategic initiatives, and generating ideas and plans for improvements;
• Assess and report progress in meeting division goals, strategies, and objectives;
• Provide division leadership and direction in the development of short and long-range plans;
• Coordinate division activities with other departments and agencies;
• Ensure division compliance with statutory responsibilities and directive; and
• Ensure division activities, procedures, and outcomes are consistent with goals, strategies, and objectives as well as industry standards and best practices.

2. Staff Management

Involves overseeing and coordinating daily operations and Finance Division staff. This duty will consist of:

• Oversee and coordinate daily operations;
• Revise and/or formulate policies and promote their implementation;
• See to division staffing needs, including interviewing, hiring, and new hire and ongoing training;
• Supervise staff and provide constructive feedback;
• Evaluated overall performance by gathering, analyzing, and interpreting data and metrics;
• Participate in disciplinary decisions and actions; and
• Build a strong team through open communication and collaboration.

3. General Finance

Involves completing general finance-related tasks to support the organization and its programs. This duty will consist of:

• Review accounts payable;
• Process checks (e.g., vendor invoices, sub-provider requests) and review accounts;
• Maintain the issuance of organization credit cards and verify the vendor’s monthly invoice;
• Prepare and record all payroll and payroll-related transactions (FICA, retirement, state and local taxes, insurances) and those changes impacting an employee’s pay or benefits;
• Process various monthly tasks (e.g., updating incoming receipts log, recognizing depreciation, annual leave accruals, organization vehicle usage, shared costs);
• Prepare invoices/reports for reimbursement of grants, local contracts, patient liability, etc.;
• Reconciles all balance sheet accounts for all funds, monitor and review balances for accuracy to ensure GADD’s accounting software accurately reflects the organization’s financial status at all times;
• Prepare, monitor, and update annual and ongoing budgets;
• Adhere to the Commonwealth’s Department for Local Government’s budgetary and financial disclosure requirements for SPGE;
• Manage records and ensure compliance with the record retention requirements set forth by the Kentucky Department of Libraries and Archives;
• Prepare Cost Allocation Plan (CAP) annually;
• Serve as the primary contact for the organization’s audit, including procuring an external auditing firm via an RFP process, coordinate the annual audit, prepare schedules requested by the auditor, and prepare adjustments;
• Coordinate annual audit and prepare schedules as required by the auditor;
• Complete required monthly, quarterly, and year-end reporting;
• Prepare annual W2s and 1099’s in accordance with federal guidelines;
• Provide various financial reports to management (i.e., Executive Director, Executive Committee, Board of Directors) in the manner and frequency requested;
• Update policies and procedures (e.g., fiscal policies, travel, procedure manual) as necessary; and
• Attend any other accounting or financial matter as requested by GADD staff, Executive Director, or Board of Directors.

4. PDS Financial

Involves completing general finance-related tasks to the Participant Directed Services (PDS) program to support both the organization and its clients. This duty will consist of:

• Calculate and bill Medicaid for services;
• Troubleshoot billing issues;
• Review and process PDS timesheets via the MIP Fund Accounting software within the designated timeframes;
• Update client budgets;
• Complete wage verification letters for PDS employees when requested;
• Report and process payments for mandatory taxes by required dates;
• Complete and submit paperwork for the Federal Employer Identification Number (FEIN) for the clients;
• Prepare year-end reconciliation of all payroll data for the processing of W-2s;
• Track and withhold any garnishment requirements for PDS employees and submit payments to the garnishing agency;
• Process and issue payment to GADD for monthly revenue received from Medicaid; and
• Issue payment to vendors for client-obtained supplies.

5. Public Relations

Involves facilitating and engaging in various levels of communications, maintaining contact with local government officials and administrative agencies, and employees of the organization. This duty will consist of:

• Facilitate and engage in various levels of communication with other internal staff members, clients of the organization, members of the Board of Directors, and other public agencies and businesses;
• Investigate and resolve complaints and concerns from clients and employees with the Executive Director; and
• Prepare and discuss financial reports at Board of Directors’ meetings.

6. Other Duties

Involves any other finance-related task and assistance needed to support the organization and its programs.

Qualifications

Education

Bachelor’s degree or higher in Accounting or closely related field supplemented by three (3) years of directly related work experience in a non-profit or governmental organization.

Certification and Trainings

Valid Driver’s License required. Additional certifications are not required upon hiring. Employees will be expected to attend professional development trainings relating to specialties.

Experience

Professional Level Position. Three (3) years of related work experience in a non-profit or governmental organization required; Five (5) or more years of related work experience in a non-profit or governmental organization preferred. Certified Public Accountant (CPA) preferred.

Physical Requirements

Sit for extended periods of time; stand and walk for extended periods of time; reach, stoop, crouch, bend; ability to lift and carry approximately 30 pounds; fine motor skills; and operate a vehicle.

Sensory Requirements

Sight; Hearing; Speaking

Working Conditions

Indoor office conditions; requires intermittent standing, sitting, or stooping; work requires consistent use of computer and phone systems as well as other general office equipment; and frequent interruptions.

Availability and Travel

Normal business hours; nights/weekends (special events/training/local meetings); travel within region and state; occasional travel outside of the state; able to travel multiple days at a time; and must be able to attend meetings and answer calls during evenings and weekends.

Tools, Equipment, and Vehicle Use

Standard office equipment (computers, printers, scanners, phones, etc.); and fleet vehicle/personal vehicle(s).

Knowledge, Skills, and Abilities

Knowledge

Accounting principles and practices and their application to accounting systems; Federal and state laws and administrative regulations; Theories and practices of non-profit or governmental financial administration and accounting; Knowledge of, or ability to learn, cost principles governing applicable programs; and Computer hardware and applicable software programs.

Skills

Oral and written communication; Microsoft Office Suite (Word, PowerPoint, Excel); Attention to detail; Use of computers and other office equipment; Reasoning, problem-solving, and organization; Analytical skills; Establishing and sustaining interpersonal relationships; and Organizing and maintaining accurate files and records.

Abilities

Be present and punctual; Prioritize work and meet deadlines; Work under stressful situations with patience and tact; Teamwork; Determine if management decisions comply with applicable laws and regulations; Apply accounting principles and procedures, federal and state regulations, office procedures, and equipment as applied to financial operations; Prepare financial reports and statements in accordance with predetermined requirements; Establish and maintain effective working relationships with funding agencies, contractors, officer, and employees of the organization; Supervise department personnel; and Maintain confidentiality.

This position will remain open until filled.

Gateway Area Development District is an Equal Opportunity Employer M/F/D/V.