Director of Customer Service Operations

Clever Real Estate; United States; Remote; USD 150,000 - 175,000; Full time

Benefits offered by this job

Salary

Benefits

PTO

Career growth

Sabbaticals

Remote workspace stipend

401(k)

Parental leave

Wellness

Job summary

Clever Real Estate is seeking a hands-on Director of Customer Service Operations to lead Customer Success and Matching across channels, owning service quality, capacity, and performance. The role emphasizes building scalable processes and close collaboration with product, data, and operations teams.

You will stay close to frontline work when needed, mentor managers and ICs, and drive a culture of ownership and continuous improvement while scaling the operation for high-volume demand.

Qualifications

• 10+ years in customer-facing operations with responsibility for service and performance.
• 3+ years in a people leadership role managing frontline staff and managers.
• Experience building/improving service operations, workflows, routing, and reporting.
• Strong business judgment and ability to act on customer insights and data.

Responsibilities

• Own service quality, capacity, and performance for Customer Success and Matching.
• Lead improvement roadmap balancing process, technology, automation, and staffing.
• Improve end-to-end matching operations with clear standards and measures.
• Improve routing, handoffs, escalations, and documentation for timely support.
• Guide staffing decisions using customer feedback and demand trends.

Skills

Customer operations leadership

People leadership

Data-driven decision making

Process improvement

High-volume operations

Tools

HubSpot

Front

Five9

Job description

Director of Customer Service Operations

Location: Remote (United States)

Compensation: $150,000 - $175,000 base, OTE $175,000 - $225,000 + Equity

Reports to: Vice President, Customer Experience

About Clever

Clever Real Estate is a venture-backed proptech company on a mission to change how people buy, sell, and manage real estate. Since 2017, we've helped more than 200,000 homeowners sell their homes while saving thousands in fees, and we're just getting started. With a strong foundation in real estate, we're aggressively expanding through vertical integration, building a suite of adjacent businesses that serve customers at every step of the home transaction journey.

We’ve built a leading real estate platform and earned a 4.9 TrustPilot rating with over 4,000 reviews, helping consumers save over $220 million in real estate fees.

As a team, we FORGE leaders. We move with Frequency and urgency, take Ownership of outcomes, build genuine Relationships, commit to Growth every day, and hold ourselves to a standard of Excellence we're always raising. If you're excited to play a key role at a company that transforms how people navigate their real estate journey, we’d love to hear from you!

About the Role

We are looking for a hands-on customer service and operations leader for Customer Success and Matching. Customer Success supports customers across phone, email, SMS, escalations, issue resolution, customer feedback, and cross-team handoffs. Matching connects customers with partner agents across multiple stages and channels.

The Director will lead managers and individual contributors, set priorities, stabilize the frontline team, and improve service, reporting, documentation, routing, onboarding, and ownership. They will stay close to the work, use customer, team, and performance data to form an independent view, and step into frontline work when needed.

Key Responsibilities

Operational Strategy and Performance

• Own service quality, capacity, and performance across Customer Success and Matching. Establish clear measures and turn customer and performance insights into priorities and action.
• Build and manage a focused improvement roadmap that balances process, technology, automation, and staffing. Partner across Product, Data, and Operations to test changes, measure results, and scale, adjust, or stop them based on what works.

Customer Service and Matching Operations

• Own and improve the end-to-end customer matching operation, with clear standards, ownership, and measures for speed, completion, and quality.
• Identify and implement process and technology improvements, partnering with Product when needed, to improve match quality, increase capacity, and reduce manual work.
• Own Customer Success operations across phone, email, SMS, and other channels. Set clear standards for service, quality, coverage, and capacity.
• Improve routing, handoffs, escalations, and documentation so work reaches the right owner and customers receive timely support.
• Use customer feedback and demand trends to guide process, technology, automation, and staffing decisions that improve quality and increase capacity.

Team Leadership and Development

• Lead, coach, and develop team leads and individual contributors. Set clear expectations, establish ownership and accountability, and address performance issues directly.
• Strengthen hiring and onboarding, and build team routines, documentation, and backup coverage that distribute ownership and keep work moving.
• Be willing to personally handle customer contacts and complete matching work during staffing gaps, urgent issues, or key learning periods. Use that firsthand experience to improve the operation, then return ownership to the team.

Ideal Candidate

You are a hands-on customer service and operations builder who can quickly understand a complex, evolving environment and turn the highest‑impact opportunities into a focused roadmap. You combine sound judgment, customer insight, and data to improve service and capacity while building a team that can operate without depending on you.

What You Need

• 10+ years in customer-facing operations with direct responsibility for service, quality, capacity, and performance.
• 3+ years in a people leadership role, with direct experience managing frontline individual contributors and managers, developing leaders, handling performance problems, and stepping into frontline work.
• Experience building or improving service operations, including workflows, ticketing, routing, escalations, documentation, onboarding, and reporting.
• Strong business judgment and the ability to make sound decisions using customer insights and imperfect data.
• A track record of using process improvements, technology, and automation to produce measurable gains in service quality or capacity.
• Experience leading teams through high volume and changing priorities while influencing senior leaders and cross-functional partners.

Helpful Experience

• Experience in real estate, proptech, or another technology‑enabled service business is helpful. Familiarity with HubSpot, Front, or Five9 is a plus.

What Success Looks Like

In 90 days… You have developed a clear understanding of our customers, team, operations, systems, and performance across Customer Success and Matching. You have established initial performance baselines and clarified near‑term priorities, ownership, coverage, and escalation paths. You have aligned leaders on a focused improvement roadmap, identified staffing and onboarding needs, and launched at least one targeted improvement with an agreed measure of success and early results.

In 6 months… The highest-priority workflows and service standards are clear and consistently followed across Customer Success and Matching Team members have clear ownership and accountability, with the coaching and support needed to grow in their roles. Onboarding follows a consistent process, and critical work has documented backup coverage. Leaders use trustworthy reporting to guide decisions, and process and technology improvements have produced measurable gains while balancing customer experience, service quality, speed, cost, capacity, and business outcomes.

What We Offer

• Salary: $150,000 - $175,000 base, OTE $175,000 - $225,000 + Equity
• Comprehensive Benefits: Medical, dental, vision, and life insurance
• Paid Time Off: 18 days of PTO (increases with tenure) plus 10 paid holidays
• Professional Development: Annual budget for learning and career growth
• Tenure Sabbaticals: Paid sabbaticals to celebrate major milestones
• Clever Product Benefit: Exclusive access to Clever homeownership perks
• Work-From-Home Stipend: Support for your remote workspace
• 401(k): Retirement plan administered through Betterment
• Parental Leave: 6–12 weeks of paid parental leave
• Wellness Benefits: Free counseling sessions and optional weekly meditation

Equal Employment Opportunity Employer Statement:

Clever Real Estate provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.