Director of Compliance and Registration

01 FirstDay Foundation; San Antonio (TX); On-site; USD 120,000 - 170,000; Full time

Job summary

FirstDay Foundation is seeking a Director of Compliance and Registration to oversee legal, tax, and regulatory standing for the organization and client entities. This role ensures that registrations, tax withholdings, annual reports, and tax-exempt status are maintained accurately and timely.

The position requires deep knowledge of nonprofit tax rules, multi-state registrations, and hold power of attorney where allowed. A CPA/EA and extensive nonprofit tax experience are essential for success.

Qualifications

• Bachelor's degree in Accounting or Finance required.
• CPA license and EA status required; eligibility to hold powers of attorney for client entities.
• Eight or more years of progressive tax accounting experience, with 3+ years in tax-exempt work.
• Experience registering organizations with Secretaries of State and state charity regulators across multiple states.

Responsibilities

• Manage charitable registration for each entity and maintain good standing.
• Obtain and maintain state tax exemptions and exempt accounts.
• Register and maintain state income tax withholding and SUI accounts for all states with employees.
• Hold power of attorney and signing authority within documented limits.
• Ensure compliance with state charity rules and business/tax requirements.
• Serve as point of contact for compliance inquiries and audits from IRS and state agencies.
• Maintain accurate records, reports, and compliance documentation.
• Coordinate with agencies to file documents and maintain registrations.
• Build a compliance calendar to track filings and deadlines.
• Prepare internal tracking reports on registration and compliance status.
• Conduct assessments to identify and mitigate compliance risks.

Skills

Tax-exempt law

Nonprofit compliance

Multi-state registrations

Regulatory communication

Governance documents

Deadlines management

Education

Bachelor's degree in Accounting or Finance

Master's degree in Accounting or Taxation

Job description

It’s a great feeling to work for a company that does so much good for others around the world!

Academic Req

Bachelor's degree in Accounting, Finance or a related field.

Certifications

Active Certified Public Accountant (CPA) license, IRS Enrolled Agent (EA) status, and eligibility to hold powers of attorney on behalf of client entities.

Preferred Qualifications

Master's degree in Accounting or Taxation. Certified Nonprofit Accounting Professional (CNAP). Experience in a management services environment, shared-service organization, or multi-entity nonprofit system.

Work Experience

Eight or more years of progressive tax accounting experience, including at least three years of experience focused on tax‑exempt organizations. Verifiable experience registering organizations with Secretaries of State, state charity regulators and state tax and workforce agencies, including multi‑state employment tax registration, and maintaining and filing all required documents and reports.

Position Summary

The Director of Compliance and Registration is responsible for the legal, tax, and regulatory standing of FirstDay Foundation and its client organizations. Serving as the subject‑matter expert on nonprofit and employment tax compliance, the Director of Compliance and Registration ensures that all state and federal registrations, tax withholdings, required reports and information returns, and tax‑exempt status compliance requirements are maintained and filed accurately and on time.

Essential Functions and Measurable Deliverables

1. Manage the charitable registration process ensuring that each entity is registered to do business in every state where it operates and remains in good standing.
2. Obtain and maintain state tax exemptions and accounts for each entity, including sales and use tax exemption, and other applicable tax exemption applications and renewals.
3. Register and maintain state income tax withholding and state unemployment insurance (SUI) accounts for each entity in every state where it has employees, monitor nexus created by new hires and remote workers, and open or close accounts accordingly.
4. Hold and exercise power of attorney and signing authority on behalf of client organizations, within documented limits.
5. Ensure compliance with state charity rules and regulations, business law, and applicable tax requirements.
6. Act as the point of contact for compliance inquiries, notices, and audit requests from external agencies, including the IRS, state revenue agencies, and workforce commissions.
7. Maintain accurate and up‑to‑date records, certificates, annual reports, and compliance documentation for each entity.
8. Coordinate with agencies as needed to file all required documents, maintain all required business registrations, and ensure timely filing of all required tax and regulatory reports.
9. Build and maintain a compliance calendar for each entity to track filing requirements and submission deadlines.
10. Prepare and maintain internal tracking reports to monitor registration status, filing history, and compliance status.
11. Conduct regular assessments to identify potential compliance risks, taking proper action as needed to avoid and prevent compliance violations.

Skills and Abilities Required

1. Knowledge of federal and state laws governing tax‑exempt organizations and keeping current with changing laws and requirements.
2. Knowledge of multi‑state employment tax: state withholding and SUI registration, nexus rules, state nonprofit corporation law, charitable solicitation registration requirements, and Secretary of State filing processes across multiple jurisdictions.
3. Regulatory awareness and the ability to translate and communicate regulatory requirements into clear guidance.
4. Administrative expertise with the ability to manage a high volume of recurring deadlines across multiple entities and jurisdictions with a high degree of accuracy.
5. Ability to draft, interpret and administer corporate governance documents, powers of attorney, engagement letters and service agreements.
6. Professional judgment and discretion in handling sensitive client information, credentials, and confidential records.

Other Responsibilities

1. Other duties, as assigned English (United States)

If you like to work with people that believe they can make a difference in the world, this is the company for you!

#LI‑Legal #LI‑Director #LI‑Full‑time

EEO Statement

In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

EEO Statement

In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.

FirstDay Foundation is a charitable foundation created to provide philanthropic grants, management and governance services to nonprofit organizations doing good work in local communities and across the globe. Our goal is to elevate and enhance the work nonprofits are doing to serve children, families and communities in need. Making good, greater.