Director of Annual Fund and Constituent Relations

The Center for Early Education; Los Angeles (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

The Center for Early Education in Los Angeles seeks an Advancement Coordinator to support the Director of Advancement in implementing an ongoing annual giving plan and to manage campaigns and related fundraising initiatives.

This in-person role requires onsite attendance to support daily operations, respond to admissions-related situations, and perform duties that require physical presence at the school.

Qualifications

• Undergraduate degree and five or more years of experience in school or not-for-profit organizations in leading annual fund campaigns, database management, basic financial accounting, prospect research, volunteer management, and communications implementation.
• Blackbaud Raiser's Edge experience required.
• Experience coordinating fundraising campaigns and donor communications is essential.

Responsibilities

• Plan and implement Annual Fund solicitation programs for all constituencies.
• Identify, enlist, train, guide, and support volunteer leadership.
• Track solicitation activity and report on campaign progress.
• Collaborate with Communications and Events to produce cultivation and recognition events, the Annual Report, and other materials.
• Maintain donor and prospect records in the database.
• Oversee alumni involvement and develop engagement strategies.
• Work with Advancement team to manage moves management and prospect sharing.
• Manage data mining sources and donor communications materials.
• Coordinate recognition, acknowledgement, and stewardship of donors and volunteers.
• Represent CEE at CASE/NAIS, CAPS, and other associations.
• Support advancement events and related activities.

Skills

Prospect research

Volunteer management

Database management

Communications implementation

Fundraising campaigns

Donor relations

Education

Bachelor's degree

Tools

Blackbaud Raiser's Edge

Job description

SUMMARY:

Under the supervision of the Director of Advancement, assist in implementing the ongoing advancement plan with specific responsibility for all annual giving and research projects. Work with the Director of Advancement on annual campaigns and school initiatives related to fundraising programs. This is an in-person role, and regular onsite attendance is an essential function of the position. The employee must be onsite to support daily operations, respond promptly to admissions‑related situations, and perform additional duties that require physical presence at the school.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned.

• Responsible for the comprehensive and strategic development and implementation of Annual Fund solicitation programs for all constituencies.
• Identify, enlist, train, guide, and support volunteer leadership.
• Track solicitation activity and report on campaign progress.
• Work with the Director of Communications and the Events Coordinator to produce cultivation and recognition events, the Annual Report, and other campaign and marketing collateral materials.
• Work with the Database Manager to keep accurate prospect and donor records.
• Maintain records and report on financial aid grant recipients funded by foundations and donors.
• Employ best practices in prospect research to identify individuals, corporations, and foundations with the capacity and inclination to make annual and capital gifts to CEE.
• Work with the Advancement team to manage priority prospects and share findings in a coordinated effort to solicit prospects effectively and efficiently using Moves Management.
• Manage data mining subscription sources and other media to compile prospect information.
• Oversee data record‑keeping for Annual Giving programs.
• Manage all aspects of alumni involvement in the life of The Center, and develop strategies to engage alumni of all ages and alumni parents in targeted programs designed to foster life‑long engagement with The Center community.
• Support The Center Alumni Council by managing the enlistment of co‑chairs and class agents, assisting with meeting agendas and minutes, helping to implement programs and events, and fostering the involvement of alumni in the school community.
• Participate in Advancement Department meetings and contribute to the strategy and implementation of ongoing fundraising programs and councils.
• Assist in the preparation of reports, minutes, and presentations for various committee and staff meetings.
• Coordinate and implement recognition, acknowledgement, and stewardship of donors and council volunteers.
• Represent CEE at CASE/NAIS, CAPS, and other relevant professional associations
• Support all advancement events.
• Communicate respectfully, clearly, and honestly in verbal, electronic, and written form with parents, administrators, and colleagues, and maintain a sensitive, cooperative, and flexible demeanor in interactions.
• Demonstrate professionalism through reliability, punctuality, and personal appearance and self-care, and maintain personal integrity and a respectful attitude in all relationships, and positively contribute to the school community.
• Provide for the physical safety of children through anticipation and removal of hazards, visual observation of children active or at rest, and by appropriately responding to injuries.
• Follow all personnel policies and the guidelines of the Emergency Response Plans, and take responsibility for students' safety in an emergency situation or drill.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty to the satisfaction of the administration. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

Undergraduate degree and five or more years of experience in school or not-for-profit organization(s) in the areas of leading annual fund campaigns, database management, basic financial accounting, prospect research, volunteer management, and communications implementation. Blackbaud Raiser's Edge experience required.

BEHAVIORAL SKILLS:

Demonstrate personal integrity, friendliness, patience, fairness, openness, non‑defensiveness, sensitivity, flexibility, and enthusiasm.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret written documents, professional literature, and other material. Ability to write reports and letters. Ability to verbally present information and respond to children, parents, colleagues, and administrators. Ability to communicate effectively with parents, students, and colleagues.

TECHNICAL SKILLS:

High comfort level and proficiency with technology as a communication tool. Ability to use simple tools and machines, such as copiers and laminators. Ability to use computers to write reports, compose letters and emails, create documents, and communicate with parents. Proficiency with Blackbaud Raiser's Edge and willingness to provide own general clerical support.

REASONING ABILITY:

Ability to solve practical problems and apply common sense and good judgment in dealing with everyday and emergency situations. Ability to interpret a variety of instructions.

PHYSICAL DEMANDS:

The physical demands described here are representative of those required to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: The employee is regularly required to talk and hear; to stand, walk, sit, stoop, kneel, crouch, crawl, and climb; to use hands to finger, handle, or feel objects, tools, or controls; to reach with hands and arms. Specific vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment varies from quiet to moderate to noisy.