DIRECTOR OF ADMISSIONS

Caritas Gala; Paterson (NJ); Hybrid; USD 70,000 - 75,000; Full time

Benefits offered by this job

Sign-on bonus

Job summary

Straight and Narrow in Paterson, NJ is seeking a Director of Admissions for its residential/outpatient programs. Lead the Admissions Department, supervise staff, and ensure credentialing and documentation for new admissions.

The role requires strong supervisory and interpersonal skills, experience with EHR/NJSAMS, and collaboration with DMHAS and referral sources. Regular hours are Monday–Friday with a possible Saturday rotation.

Qualifications

• Master's Degree with 5+ years in Human Services and LCADC preferred.
• Dual licensure (LCADC) preferred or CADC with experience.
• Bachelor's degree with CADC and 3+ years of care-level experience with EHR systems.
• Strong interpersonal and supervisory skills; proficiency with computers.

Responsibilities

• Oversee daily operations of the Admissions Department.
• Manage and supervise Admissions staff; hire/terminate as needed.
• Ensure staff meet required credentials and job descriptions.
• Coordinate with referral sources and outside providers to market programs.
• Ensure admissions documentation, NJSAMS, LOCI, ASAM are completed and accurate.
• Maintain daily census, rosters, and monthly reports; ensure accuracy.

Skills

Interpersonal skills

Supervisory skills

Computer literacy

Education

Master's Degree + LCADC

Bachelor's degree + CADC

Job description

Description

Are you passionate about making a difference in others' lives? Then come join the Straight and Narrow team!

Headquartered in Paterson, NJ, Straight and Narrow is the largest program of its kind. We provide innovative and compassionate services to individuals struggling with substance use and co-occurring disorders. We are looking for dedicated, caring and compassionate people to work in our Residential/Outpatient Treatment Facilities and Community Programs.

Director of Admissions

Location: All Straight & Narrow Programs

Hours: (Monday - Friday 9:00am - 5:00pm) Saturday rotation required.

Regular Salary: $70,000-$75,000/yearly

Sign on bonus of $5000 (Full Time Only) (New Employees Only)

Position Specific Job Duties and Responsibilities:

• Oversee daily operations of the Admissions Department.
• Manage, supervise, hire and terminate staff of the Admissions Department as required.
• Ensure that Admission's staff members fulfill the required credentials for their assigned positions
• Ensure that Admission's staff members perform their duties in accordance with their respective Job Descriptions and maintain pleasant, cooperative and helpful attitudes in interacting with all clients, new admissions, referral sources and individual contacts both in person and over the telephone
• Ensure Admission staff are trained in the following areas:
• Screening clients for admissions
• The admission intake procedures including documentation required for admission (e.g. NJSAMS, LOCI, and ASAM etc.)
• Inter departmental communication for all new admissions
• Conduct weekly and monthly meetings with Admission staff to evaluate problem areas in the admission process and to ensure smooth functioning of the Admissions Department.
• Conduct annual Employee Evaluations for Admission staff and review their job descriptions and payroll responsibilities.
• consultation to counselors that provide co-occurring services
• Act as a liaison between Straight & Narrow and referral sources (DMHAS, Criminal Justice System, DCI, DCP&P, Medical Facilities/Hospitals) by communicating and marketing all of Straight & Narrow's Programs.
• Act as a liaison with outside providers including Partnering methadone clinics. Maintain an active roster of methadone clients, new admissions and discharges and engage in weekly multidisciplinary team meetings.
• Ensure that referral sources and self-referred applicants are responded to and informed of clients' admission status at Straight & Narrow in a timely manner.
• Represent Admissions Department at the required meetings and seminars both inside and outside the agency
• Monitor funding slot matrix to ensure that funded slots are filled only with clients meeting funding criteria and that utilization is maintained at 95% of matrix
• Supervise and monitor for accuracy daily census, weekly roster of scheduled admissions and discharges, and monthly roster
• Ensure that daily count sheet, monthly roster/matrix/census is communicated to Straight & Narrow staff & DMHAS as required
• Review all screening packets for appropriateness for admission
• Ensure that all necessary pre-admission information is sent to clients prior admission (such as request for identifying documents needed to apply for entitlements, allowed property list)
• Ensure that all admissions have been fully screened for physical and mental health problems and obtain documentation as indicated prior to admitting the clients
• Ensure that the Admissions counselors complete all the required admissions documentation in compliance with Straight & Narrow's admission policies and procedures
• Ensure that all admissions are entered accurately in NJSAMS
• Review all completed admissions packets for completeness and accuracy and forward to directors for co-sign all assessments, DSM V diagnoses, ASAM PPC-2R and ASAM LOCI
• Act as liaison with NJSAMS staff and ensure that all new admitting staff are trained in necessary NJSAMS modules
• Supervise initiation of entitlement application process on day of admission including, if necessary, applications for birth certificate, SS card, marriage license (if appropriate) and ROI to obtain Judgment of Conviction and arrange for PC DSS appointment when all information has been obtained.
• Be alternate to the Chair of Program Evaluation Committee and ensure compliance
• Ensure that Reception desk and switchboard are always attended
• Ensure all admissions are completed via EHR system
• Follow all Electronic Health Records (EHR) policies.

Requirements

• Master's Degree with 5 years' experience in Human Services/related field and LCADC. Dual License preferred.
• Or bachelor's degree with CADC and three years of experiences at several levels of care and experience with Electronic Health Records
• Must have good interpersonal and supervisory skills including the ability to direct others appropriately and to prioritize, organize, and delegate tasks.
• Must possess excellent working knowledge of computers.