Director of Administration

TP-Link Systems Inc.; Irvine (CA); On-site; USD 160,000 - 230,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401k

Paid time off

Bi-annual pay increases

Wellness benefits

Team events

Job summary

TP-Link Systems Inc. in Irvine, CA is seeking a Director of Administration to lead procurement, facilities, and vendor management. The role supports scalability and efficiency in a fast-paced tech environment, reporting to senior leadership.

The position offers a generous salary range of $160,000 to $230,000 with full medical, dental, and vision coverage, a 401(k) plan, and substantial PTO, along with bi-annual pay increases and wellness benefits.

Qualifications

• Bachelor’s degree in Business Administration, Operations Management, or related field.
• 10+ years of progressive experience in administration, operations or business management leadership.
• Experience managing facilities, procurement, vendor relationships, and contract negotiations.
• Strong leadership, organizational, and project management capabilities.
• Excellent communication, negotiation, and stakeholder management skills.
• Ability to lead operational improvements in a fast-paced environment.

Responsibilities

• Lead strategic procurement activities for hardware, software, equipment, and business services within a high-tech business environment, including vendor sourcing, supplier evaluation, purchasing strategy, and cost optimization initiatives.
• Manage the acquisition and lifecycle planning of manufacturing, production, and operational equipment in partnership with Engineering, Operations, Finance, and IT teams to support organizational growth and business expansion.
• Direct large-scale corporate projects including office expansions, facility renovations, workspace planning, infrastructure improvements, and capital projects, ensuring execution within scope, timeline, and budget requirements.
• Oversee workplace operations and office planning initiatives, including space utilization, workplace design, operational efficiency, and administrative support services across multiple departments and locations.
• Lead complex commercial negotiations with vendors, contractors, suppliers, and service providers, including pricing strategy, service agreements, supplier performance management, and long-term partnership development.
• Review, negotiate, and manage contractual and commercial terms to mitigate operational, financial, and compliance risks while ensuring alignment with company policies and business objectives.
• Partner cross-functionally with Procurement, Legal, Finance, Engineering, IT, HR, and Operations teams to drive efficient execution of strategic initiatives and enterprise operational priorities.
• Develop and enhance administrative, procurement, and operational policies, internal controls, governance practices, and standard operating procedures to improve organizational effectiveness and scalability.
• Lead and mentor administrative and operational staff while fostering a culture of accountability, operational excellence, and continuous improvement.
• Identify opportunities to improve operational efficiency, reduce costs, streamline vendor management processes, and enhance workplace and infrastructure effectiveness.

Skills

Leadership

Procurement

Vendor management

Contract negotiations

Project management

Stakeholder management

Education

Bachelor’s degree

Master’s degree preferred

Job description

About Us:

Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world’s top provider of Wi‑Fi devices. The company is committed to delivering innovative products that enhance people’s lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint.

We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology.

Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle.

Overview:

The Director of Administration is responsible for leading the company’s administrative operations, strategic procurement initiatives, workplace operations, and commercial vendor management functions across multiple business areas. This role plays a critical part in supporting operational scalability, infrastructure growth, and organizational efficiency in a fast‑paced technology environment.

Key Responsibilities:

• Lead and oversee strategic procurement activities for hardware, software, equipment, and business services within a high‑tech business environment, including vendor sourcing, supplier evaluation, purchasing strategy, and cost optimization initiatives.
• Manage the acquisition and lifecycle planning of manufacturing, production, and operational equipment in partnership with Engineering, Operations, Finance, and IT teams to support organizational growth and business expansion.
• Direct large‑scale corporate projects including office expansions, facility renovations, workspace planning, infrastructure improvements, and capital projects, ensuring execution within scope, timeline, and budget requirements.
• Oversee workplace operations and office planning initiatives, including space utilization, workplace design, operational efficiency, and administrative support services across multiple departments and locations.
• Lead complex commercial negotiations with vendors, contractors, suppliers, and service providers, including pricing strategy, service agreements, supplier performance management, and long‑term partnership development.
• Review, negotiate, and manage contractual and commercial terms to mitigate operational, financial, and compliance risks while ensuring alignment with company policies and business objectives.
• Partner cross‑functionally with Procurement, Legal, Finance, Engineering, IT, HR, and Operations teams to drive efficient execution of strategic initiatives and enterprise operational priorities.
• Develop and enhance administrative, procurement, and operational policies, internal controls, governance practices, and standard operating procedures to improve organizational effectiveness and scalability.
• Lead and mentor administrative and operational staff while fostering a culture of accountability, operational excellence, and continuous improvement.
• Identify opportunities to improve operational efficiency, reduce costs, streamline vendor management processes, and enhance workplace and infrastructure effectiveness.

Requirements

Qualifications:

• Bachelor’s degree in Business Administration, Operations Management, or a related field required; Master’s degree preferred.
• 10+ years of progressive experience in administration, operations, facilities, or business management leadership roles.
• Proven experience managing facilities, procurement, vendor relationships, and contract negotiations.
• Strong leadership, organizational, and project management capabilities.
• Excellent communication, negotiation, and stakeholder management skills.
• Demonstrated ability to lead operational improvements and manage multiple priorities in a fast‑paced environment.

Benefits

Salary range: $160,000 - $230,000

• Fully paid medical, dental, and vision insurance (partial premium coverage for dependents)
• Contributions to 401k funds
• Over four weeks of PTO per year
• Bi-annual pay increases
• Health and wellness benefits, including free gym membership.
• Quarterly team‑building events

At TP-Link Systems Inc., we are continually searching for ambitious individuals who are passionate about their work. We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit. As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued. We are dedicated to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Beyond compliance, we strive to create a supportive and growth‑oriented workplace for everyone.

Please, no third-party agency inquiries, and we are unable to offer visa sponsorships at this time.