Director of Accounts Payable

Montclair; Montclair (NJ); On-site; USD 145,000 - 156,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Tuition assistance

Job summary

Montclair State University seeks a Director of Accounts Payable to lead the university's AP, expense reimbursement, and disbursement operations. You will ensure accurate, timely processing, strengthen internal controls, and drive process improvements across finance functions.

You will supervise a team of five, optimize Workday-based modules, and partner with cross-functional leaders while maintaining compliance and audit readiness. A Bachelor's degree and 6+ years of experience are required.

Qualifications

• Bachelor’s degree from an accredited college or university in Accounting, Finance, or a related field.
• Minimum six years of experience managing financial transaction processes.
• Minimum three years of supervisory experience.
• Experience with Workday or similar ERP system.
• Advanced Excel skills, including creating pivot tables.
• Strong analytical and problem-solving skills.

Responsibilities

• Supervise a staff of five including the AP Supervisor and AP Analyst; delegate tasks and drive productivity.
• Ensure invoices are paid weekly and that 1099/1042 reporting is processed by IRS due dates.
• Lead Workday Expenses and Payables module implementations and integrations.
• Collaborate with Finance, Treasury, Procurement, IT and other departments.
• Review invoices/payments for proper documentation and approvals.
• Prepare audit schedules and assist requisitioners with issues.

Skills

Advanced Excel

Workday

Financial analysis

Communication

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

Workday

Job description

## Director of Accounts PayableApply: Montclair, NJ: Full time: Posted Today: R1005178**IMPORTANT APPLICATION INSTRUCTIONS:*** **Upload Resume or Curriculum Vitae** for automatic population of information to the application.* The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.* **Review information** and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate.* In the **“My Experience”** section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.**Note:** If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV, as well as all other supporting documentation in the \"My Experience\" section of your application.**Job Description****SUMMARY:**Reporting to the Associate Vice President and Controller, the Director of Accounts Payable provides strategic leadership and oversight of the University’s accounts payable, expense reimbursement, and disbursement operations. This position is responsible for ensuring the accurate, timely, and compliant processing of financial transactions while strengthening internal controls, safeguarding University assets, and promoting operational efficiency. The Director oversees the integrity of financial records, including the reconciliation of accounts payable transactions to the General Ledger, and leads the development and implementation of policies, procedures, and process improvements that support financial accountability, regulatory compliance, and the University’s commitment to sound fiscal stewardship. **PRINCIPAL DUTIES AND RESPONSIBILITIES:*** Supervise a staff of five, including the Accounts Payable Supervisor and Accounts Payable Analyst, by delegating responsibilities, driving operational productivity to ensure accurate and timely disbursements, and providing guidance on complex reporting.* Ensure that invoices are accurately paid each week and 1099 & 1042 reporting and withholding requirements are processed and filed by the due dates mandated by the IRS.* Drive system enhancements, automation, and process improvements; serve as the Workday functional lead and technical expert for the Expenses and Payables modules, including application implementations and integrations.* Collaborate with cross-functional leaders across Finance, Treasury, Procurement, IT, and other departments.* Review invoices and payments to ensure they are supported by the appropriate documentation and approvals.* Ensure that transactions generated by third-party systems, such as the travel card, are properly accounted for and reconciled.* Reconcile the AP transactions to the General Ledger on a monthly basis to ensure all transactions have been properly recorded on a timely basis.* Ensure that all travel and expense reimbursements are processed accurately and timely in accordance with established policies.* Recommend policies and procedures to improve and streamline processes.* Review payables aging to ensure past due accounts do not go into collections.* Prepare audit schedules as assigned.* Assist requisitioners and department managers to resolve processing issues.* Provide disbursement data to be used in the preparation of cash flow projections.* Responsible for receiving and resolving helpdesk tickets as first-level support.* Provide end-user training/guidance in one on one and group settings.* Monitor and resolve reporting module workflow issues.* Escalate unresolved issues to the Controller as appropriate.* Meet deliverable deadlines.* Perform other duties as assigned.* Management retains the right to add or change job duties at any time. **QUALIFICATIONS:****REQUIRED:*** Bachelor’s degree from an accredited college or university in Accounting, Finance, or a related field.* Minimum six years of experience managing financial transaction processes.* Minimum three years of supervisory experience.* Knowledge of general ledger accounting, double-entry bookkeeping, debit and credit mechanics, and chart of accounts structures.* Experience with Workday or similar ERP system.* Advanced Excel skills, including creating pivot tables.* Strong analytical and problem-solving skills.**PREFERRED:*** Excellent customer service skills.* Professional demeanor.* Interpersonal and team-building skills.* Decision making and troubleshooting skills.* Ability to maintain confidentiality.* Excellent communication and writing skills.* High precision in work.**PROCEDURE FOR CANDIDACY**Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.**Salary Range**$145,000.00-$155,717.00 AnnuallyThe position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. For further details, please visit: https://www.montclair.edu/human-resources/benefits/Montclair State University considers factors such as, but not limited to, scope and responsibilities of the position, candidate’s relevant work experience, education, skills, and internal equity, when extending an offer.Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is within a CBU will be determined in accordance with contractual provisions.**Department**AVP for Finance/Assistant Controller**Position Type**Administrative**Contact Information:**For questions or concerns, please contact Human Resources' Workday Recruiting Support at **973-655-5000 (Option 2)**, or email [e-mail].**Inclusion Statement**Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.**EEO/AA Statement**Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.Additional information can be found on the website at www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/**Title IX and 34 C.F.R. 106 Policy**Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/# **About Us**Building on a distinguished history dating back to 1908, Montclair State University has evolved from an institution that was a recognized leader in teacher education to an R2 research institution ranked as one of the 100 best public doctoral universities in the nation. The University serves 22,000 undergraduate and graduate students with more than 300 doctoral, master's and baccalaureate programs provided by 13 colleges and schools.Situated on a beautiful 252-acre campus just 12 miles from New York City, Montclair delivers the instructional and research resources of a large public university while retaining the supportive and personalized academic environment that provides a feeling of community more typical of smaller institutions.Montclair State University is proud to be committed to the principle of equal employment opportunity and does not discriminate in its recruitment and employment practices. The University is an inclusive, richly diverse community that fosters mutual respect, tolerance and understanding among all students and employees.