Director Business Administration

Hapag-Lloyd AG; Georgia; On-site; USD 90,000 - 120,000; Full time

Job summary

A global shipping and logistics company is seeking a Financial Manager to oversee budgeting, cost control, and compliance with IFRS. The ideal candidate will have 7-10 years of experience in financial management, including vendor management and problem-solving skills. Responsibilities include managing operational expenses and ensuring cybersecurity compliance. This role requires US citizenship and the ability to obtain a US Government Security Clearance.

Qualifications

• 7-10 years of experience or equivalent combination of education and experience in financial management.
• Ability to analyze key performance data and generate insightful reports.
• Experience with US Government contracts and cybersecurity standards.

Responsibilities

• Manage budgeting and cost control for operational expenses.
• Ensure compliance with International Financial Reporting Standards (IFRS).
• Conduct financial data analysis supporting annual tax compliance.

Skills

Budget management

Vendor management

Financial analysis

Problem-solving

Communication

Education

University degree in accounting

Advanced degree preferred

Job description

To ensure the integrity of Area processes, internal controls, bookkeeping and cost savings strategies. Consciously establishes a culture that encourages customer focus, individual development, efficiency, collaboration, and creates an environment for process improvements. Upholds and ensures that all Hapag-Lloyd policies and procedures are followed and maintained.

• Manage budgeting and cost control for operational and overhead expenses, including monthly trend analysis and cost standards.
• In collaboration with the Director of Operations, actively manage 3rd party vendors. Support financial audits and ensure compliance with International Financial Reporting Standards (IFRS).
• Ensure compliance with cybersecurity standards (e.g., NIST), US Government contracts (e.g., MSP, VISA, USC-10), tariffs, and regulatory reporting.
• Analyze key performance data and generate reports to drive operational improvements.
• Conduct financial data analysis to support annual tax compliance.
• Oversee Accounts Receivable/Payable and credit policies to minimize financial risk and bad debt.
• Lead Business Systems, IT support, and facilities functions at the internal area level.
• Negotiate and manage vendor contracts (e.g., auditors, insurance providers, vessel managers) to optimize cost, terms, and compliance.
• Set departmental goals, balance workloads, and optimize business administration functions.
• Foster cross-functional communication and collaborate with Area Directors on process improvements.
• Support Senior Leadership in policy implementation and daily operations.
• Coach, develop, and evaluate Managers and staff through regular performance reviews.
• Assist with hiring, problem-solving, and personnel management across departments.

Qualifications

• University degree with an accounting focus, advanced degree preferred. 7 to 10 years of experience or equivalent combination of education and experience.
• Recognizes and attends to multiple facets in issues and problems. Uses a logical and systematic approach to analyze unfamiliar issues and problems. Assembles relevant information from multiple sources.
• Makes sound decisions in ambiguous situations not covered by explicit rules by applying general principles and guidelines. Adjusts decisions to meet changing circumstances or new information. Provides well-thought-out rationale for decisions.
• Actively shares information with others. Reinforces people for contributing ideas and opinions even when their views are at odds. Shows human side by admitting mistakes.
• Actively attends to what others are saying. Readily grasps key points in verbal communications. Restates verbal communications in own words to ensure accurate understanding.
• Effectively follows Hapag-Lloyd accounting practices in daily and financial work while promoting standard processes and organizational blueprint.
• Structures work of self and others effectively by clearly defining what needs to be accomplished, when, and by whom. Assigns and coordinates available resources (people and equipment) effectively to get work done. Assures clarity of roles and responsibilities with team members. Helps others organize their work and be efficient. Monitors progress on projects delegated to others and intervenes as needed to get projects back on track.
• Uses the business planning/budgeting process to achieve financial objectives. Recognizes trends and patterns in financial data. Uses financial systems and measures to recognize problems and anticipate financial performance. Proposes remedial actions to correct problems; develops financial justification and takes corrective action upon approval. Uses business data to manage own area of the business, recommending function/cost trade-offs where appropriate.
• Readily comprehends written information in area of technical expertise. Composes effective and professional written communications and documentation for non-routine and/or technical matters. Presents information and ideas in a systematic and logical sequence of writing.
• Communications are well organized, clear and concise. Emphasizes key points to ensure communications are understood by others. Uses the vocabulary and level of technical complexity that will give the audience the knowledge it needs. Uses appropriate gestures and body language. Responds directly and appropriately to questions from others. Uses open-ended, non-threatening questions to elicit information from others.
• Appears confident and composed when speaking on new topics in front of a group. Responds directly and appropriately to spontaneous questions from the audience. Uses audio-visual aids effectively to underscore points.
• Understands and acknowledges the needs of others and their organizations. Seeks out common ground to establish rapport. Builds relationships outside own work group.
• US Citizenship and the ability to successfully obtain a US Government Security Clearance.