Director, AP and Payroll

Merrimack Health; Lawrence (MA); On-site; USD 70,000 - 110,000; Full time

Job summary

Merrimack Health in Massachusetts seeks an experienced accounting supervisor to oversee Accounts Payable and Payroll operations across multiple entities. You will ensure timely invoice processing, accurate check runs, and compliance with tax regulations.

You will lead payroll administration, timekeeping oversight, and reporting to management, develop policies, and coordinate with vendors and department managers to align labor costs with budgets.

Responsibilities

• Coordinate and perform all activities necessary to process invoices for Merrimack Health with accuracy and timeliness.
• Annually reconcile all 1099s for completion and preparation.
• Review vendor statements for reconciliation of invoices.
• Works with all vendors on cash needs.
• Prepares a cash forecast of needs for the weekly, monthly and annually to ensure compliance with covenants.
• Establish roles and limits per Manager, Director, Senior Leader, CFO and CEO.
• Balances the work with AP Supervisor so that all employees are productive.
• Reviews check runs before done to validate we are complying with all taxes needed.
• Reviews all check runs working with accountants for recording of checks.
• Works with the accountants on Abandon Property by reviewing the outstanding checks for AP and Payroll and does what is necessary to clear and get employees and vendors checks cashed.
• Communicate monthly with Managers/Directors of Merrimack Health on timing for AP invoices and what is needed.
• Coordinate and perform all activities necessary to process multiple weekly and bi-weekly payrolls on a timely basis to ensure employees are paid correctly.
• Review and audit timekeeping records for compliance with established standards.
• Maintain payroll guidelines by writing and updating Merrimack Health wide policies related to Accounts Payable, Payroll and Time and Attendance functions.
• Ensure Payroll and Time and Attendance function in compliance with all Federal and State regulations and make necessary changes with any new or modified legislation.
• Attend Department of Labor seminars to stay up to date with pending regulations and enforcement.
• Manage all FTEs associated with Accounts Payable and Payroll.
• Ensure timely payments for all retirement plans including 403B and 457 plans.
• Research and implement the latest best practices for AP and Payroll processes.
• Communicate with hospital managers and/or department managers to review labor hours and ensure accuracy of all payroll and benefits for each employee.
• General reporting as needed from Time and Attendance system.
• Maintain payroll files for all employees
• Prepare manual checks and generate required input data, including application of knowledge of Federal/State/Local tax withholding regulations to determine what taxes to withhold under a variety of situations.
• Prepare budget reports monthly and annually for Budget Manager.
• Integration between Time and Attendance system and Payroll system
• Troubleshoot all issues regarding Payroll.
• Create and maintain reports for managers.
• Prepares payroll hours and pay type variance reports for Controller, CFO and Fiscal Services

Job description

Supervise and overs various functions of the accounting department.

DUTIES AND RESPONSIBILITIES:

• Coordinate and perform all activities necessary to process all invoices for all entities for Merrimack Health paid accurately and approved timely.
• Annually reconciliation of all 1099s for completion and preparation.
• Reviews vendor statements for reconciliation of invoices.
• Works with all vendors on cash needs.
• Prepares a cash forecast of needs for the weekly, monthly and annually to ensure compliance with covenants.
• Establish roles and limits per Manager, Director, Senior Leader, CFO and CEO.
• Balances the work with AP Supervisor so that all employees are productive.
• Reviews check runs before done to validate we are complying with all taxes needed.
• Reviews all check runs working with accountants for recording of checks.
• Works with the accountants on Abandon Property by reviewing the outstanding checks for AP and Payroll and does what is necessary to clear and get employees and vendors checks cashed.
• Communicate monthly with Managers/Directors of Merrimack Health on timing for AP invoices and what is needed.
• Coordinate and perform all activities necessary to process multiple weekly and bi-weekly payrolls on a timely basis to ensure employees are paid correctly.
• Review and audit timekeeping records for compliance with established standards.
• Maintain payroll guidelines by writing and updating Merrimack Health wide policies related to Accounts Payable, Payroll and Time and Attendance functions.
• Ensure Payroll and Time and Attendance function in compliance with all Federal and State regulations and make necessary changes with any new or modified legislation.
• Attend Department of Labor seminars to stay up to date with pending regulations and enforcement.
• Manage all FTEs associated with Accounts Payable and Payroll.
• Ensure timely payments for all retirement plans including 403B and 457 plans.
• Research and implement the latest best practices for AP and Payroll processes.
• Communicate with hospital managers and/or department managers to review labor hours and ensure accuracy of all payroll and benefits for each employee.
• General reporting as needed from Time and Attendance system.
• Maintain payroll files for all employees
• Prepare manual checks and generate required input data, including application of knowledge of Federal/State/Local tax withholding regulations to determine what taxes to withhold under a variety of situations.
• Prepare budget reports monthly and annually for Budget Manager.
• Integration between Time and Attendance system and Payroll system
• Troubleshoot all issues regarding Payroll.
• Create and maintain reports for managers.
• Prepares payroll hours and pay type variance reports for Controller, CFO and Fiscal Services