DIRECTOR

York County, PA; York (York County); On-site; USD 90,000 - 130,000; Full time

Job summary

York County, PA is seeking a Purchasing Director to supervise procurement of supplies and services for all county departments. You will manage bids, ensure compliance with laws, and oversee a large stockroom and procurement card program.

The role requires a bachelor's degree in business administration or equivalent with at least five years' public procurement experience handling about $10 million in annual purchases across multiple user departments.

Qualifications

• Bachelor's degree in business administration or equivalent with at least 5 years' public procurement experience and manage $10M+ annual purchases.
• Extensive knowledge of procurement policies, procedures, and activities.
• Ability to work closely with department heads, officials, and vendors.
• Commitment to ethical purchasing and high standards of integrity.

Responsibilities

• Develop county procurement policies compliant with laws.
• Prepare Invitations for Bid and Requests for Proposals with legal terms.
• Analyze bids to determine best value and make recommendations.
• Supervise purchasing staff and manage procurement cards.
• Audit and reconcile purchasing activities with the Controller’s Office.

Skills

Ethical decision-making

Vendor relations

Communication skills

Analytical thinking

Multi-tasking under pressure

Education

Bachelor's degree in business administration or equivalent

5 years' public procurement experience with at least $10M in annual purchases and 35 user departments

Tools

Microsoft Office

Procurement software

Job description

Description

The Purchasing Director supervises, plans, and directs procurement of all supplies and services for all county departments by performing economic studies and making recommendations with significant financial consequences. She/he supervises the purchasing of supplies, processing of invoices and the operation of a large stockroom for bulk purchasing to achieve cost savings and oversees all deliveries. The Director is the administrator of the county credit card program and the County stock software application.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Develop county policies and procedures in compliance with state and local laws and regulations.
• Supervise and prepare all Invitations for Bid and Requests for Proposals, to assure legal compliance and terms and conditions that best serve and protect the financial interest of the County.
• Analyze bids and proposals submitted to determine responsiveness to the terms of the bid and the most competitive price. Make final recommendations to the County Commissioners to accept or reject a bid.
• Supervise the staff of the Purchasing Department.
• Responsible for the use of the County procurement cards
• Prepare and maintain the purchasing budget.
• Must be able to work closely with department heads, elected officials, other government representatives, vendors, and have excellent communication skills and be able to handle various tasks at once. The Purchasing Department is a service department and provides assistance to all County departments.
• Analyze and create procedures to save money and time on County Purchases.
• County credit card administrator
• Audit all County credit cards
• Must be able to work closely with the Controller’s Office on a routine basis
• Responsible for reconciling procurement cards for Purchasing Dept and provide to Controller’s Office on a timely basis each month
• Collaborate with Controller’s Office for month-end and year-end reconciliation processes, regarding outstanding open purchase orders

Requirements

ESSENTIAL REQUIREMENTS

• Must have a bachelor’s degree in business administration or the equivalent 5 years' experience of public procurement purchasing goods and services, processing requisitions and requesting competitive quotes with the responsibility of at least $10 million in purchases annually and at least 35 user departments of public procurement or a combination of experience and training.
• Extensive knowledge of policies, procedures, departmental and procurement activities.
• Must be able work closely with department heads, elected officials, other government representatives and vendors.
• Ability to procure without prejudice, seeking to obtain the maximum, ultimate value for each dollar of expenditure.
• Working knowledge in using PC’s including Microsoft Office (word, excel, outlook), internet and various internal specialized software packages.
• Ability and willingness to use good judgement in decision-making and to adhere to the highest ethical standard while performing purchasing functions.
• Ability and willingness to multi-task in a stressful environment and establish priorities.
• Excellent organizational and time management skills, accurate, self-motivated, and detail oriented.