Diplomatic Security Admin Support Specialist

Olgoonik Corporation; Arlington (VA); On-site; USD 75,000 - 110,000; Full time

Job summary

Olgoonik Corporation seeks an experienced administrative support professional to assist senior office management within the Department of State’s Protection Front Office in the Washington, DC area.

The role focuses on organizing, reporting, and coordinating across the office to relieve the Office Director and Division Chiefs of routine tasks while ensuring secure handling of sensitive information.

Qualifications

• An Associate’s Degree and 3+ years in management disciplines; 5+ years can substitute for the degree.
• Clear understanding of administrative operations and project management.
• Excellent writing, oral communication, and organizational skills.

Responsibilities

• Prepare and edit organizational charts, memos, and other office documents for DS planning and reports.
• Input data in MS Excel and generate the office’s portion of the DS Performance Measurement Reports.
• Compile weekly activities reports from division personnel to develop the final Office report for review by the Office Director.
• Prepare Daily Activity Reports outlining significant daily activities affecting the office for senior Diplomatic Security management.
• Prepare Office Weekly Activity Reports reflecting accomplishments in Domestic Operations support.
• Prepare reports on upcoming significant activities impacting Domestic Operations and Department events.
• Assist with security-related administrative tasks and emergency response duties as assigned.
• Attend Bureau Planning Meetings to track policy changes within the Bureau and Department.
• Maintain effective working relationships with staff across the Office, Bureau, and Department.
• Prepare and submit Department Notices for senior leadership with important information for domestic operations.

Skills

Administrative ops

Project management

Policy development

Senior level support

Writing skills

Oral communication

DoS knowledge

Education

Associate’s Degree

5+ years management experience substitution

Job description

Olgoonik Corporation seeks an experienced administrative support professional to assist senior office management within the Department of State’s Protection Front Office in the Washington, DC area.

The role focuses on organizing, reporting, and coordinating across the office to relieve the Office Director and Division Chiefs of routine tasks while ensuring secure handling of sensitive information.