Digitization Specialist active TS/SCI FS Poly with Security Clearance

PTFS; Warrenton (VA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

15 days paid time off per year

11 paid holidays per year

Medical, Dental & Vision

401(k) Plan with matching

Tuition assistance

Disability insurance

Job summary

PTFS in the Warrenton, VA area is hiring a Digitization Specialist with an active TS/SCI FS Poly to perform end-to-end digitization work in a fast-paced environment. You will handle documents, manage metadata, and ensure high-quality scanned outputs for client deliverables.

The role requires meticulous attention to detail, operation of scanning hardware, and proactive QC/QA of images. On-site work and collaboration with the Digitization Division are essential.

Qualifications

• 3+ years digitization or equivalent work experience.
• 3+ years with active TS/SCI CI or FS Poly clearance.
• If TS or TS/SCI not held, must have ability to obtain and maintain an active clearance.
• Knowledge of Windows OS and Microsoft applications (Word, Excel, etc.).
• Document inventory and preparation of hardcopy/paper or microform assets for scanning.
• Quality control/QA review of scanned output.
• Ability to create metadata and deliverables per project requirements.
• Attention to detail and ability to report discrepancies to supervisors.

Responsibilities

• Prepare hardcopy/paper assets for scanning, including removal of bindings and asset inspection.
• Reassemble documents after scanning per project requirements.
• Categorize documents from hardcopy assets or scans according to project needs.
• Operate digitization hardware across platforms and troubleshoot as needed.
• Perform QC/QA of scanned output for image quality and accessibility.
• Identify and report discrepancies to management.
• Assist in training staff and supporting project tracking and metrics.
• May serve as Team Lead in day-to-day digitization operations.

Job description

Digitization Specialist with active TS/SCI FS Poly

Warrenton, VA area (full-time On-Site)

Qualifications

PTFS, a Maryland-based company providing digital archiving and library solutions, as well as professional services including digitization, library staffing, and integration services, has an immediate opening for Digitization Specialist with active TS/SCI FS Poly. This position produces high-quality work in a fast-paced, deadline-driven environment based on stringent client expectations within PTFS’s Digitization Division.

Essential Qualifications:

3+ years digitization or equivalent work experience preferred.3+ years with active TS/SCI CI or FS Poly clearance good standing.If TS or TS/SCI minimum not held, must have ability to obtain and maintain an active clearance, at the required classification based on project and/or organizational need.Knowledge of Widows OS and Windows Microsoft based applications to include Word, Excel, etc.Responsible for the document inventory and preparation of hardcopy paper or microform assets for scanning. Includes, but not limited to, the removal of binding elements, inspection of state and condition of assets prior to scanning and identifying and reporting discrepancies against original asset inventory and/or manifest.Responsible for the document reassembly of hardcopy paper documents or assets in accordance with digitization project requirement.Responsible for the document determination or categorization from hardcopy paper assets or scanned images in accordance with digitization project requirements.Knowledge and operation of digitization hardware for the scanning of paper, microform and media assets for the conversion of hardcopy assets in accordance with digitization project requirement.Responsible for quality control and/or quality assurance (electronic review of images by scan unit output from scan for image quality, orientation, and clarity) of scanned output for adherence with digitization project requirements.Responsible for rework and/or performing corrective actions as necessary to address items identified during the QC/QA review.Output quality assurance (review post-scan output for image deficiencies processing anomalies, and deliverable image quality and accessibility).Ability to identify and create metadata via data entry and/or semi-automated methodologies in accordance with digitization project requirements.Ability to create and upload deliverable outputs (completing the final delivery requirements that meet project specific work instructions).Attention to detail, common sense, ability to recognize errors and discrepancies.Responsible for bringing errors and/or issues to supervisors’ attention.Work in conjunction with supervisory staff to manage QC/QA for projects.Intermediate level ability to calibrate scanning hardware across multiple platforms for quality purposes in accordance with project digitization requirements. Includes, ability to perform intermediate level troubleshooting maintenance across multiple digitization hardware platforms (for ex: paper scanners, microfilm or microfiche scanners, video tape decks) to correct low-to-mid level issues. Ability to communicate and/or escape matters to Digitization management to mitigate any digitization hardware or software issues.Ability to assist Digitization management in the capacity of a Team Lead/Supervisor in the day-to-day operation of all digitization projects as well as other tasks assigned by Digitization management. This includes direct participation in the scanning, indexing and quality control facets of digitization projects as well as the review of client deliverables prior to delivery.Responsible for assisting Digitization management in the development, evaluating the practice and enforcing production work standards and workflow.Responsible for assisting in and participating in digitization project tracking and analysis of project specific metrics. Must be able to monitor and communicate project status and risks to Digitization management staff.Responsible for assisting in training new staff on digitization projects as well as supporting digitization on current/ongoing projects. Assesses employee development and provides feedback to Digitization management for the performance appraisal process.May be selected by supervisory staff to work independently or with a group scanning operators for a specific project and/or multiple project tasks.

Education:

High school diploma (at the minimum) or other related experienceQualifications:

Preferred Skills

Knowledge of Windows and Windows based applications; Knowledge of conversion of paper, photographs, microfilm, microfiche, slides, video, audio, etc. to digital files using a variety of scanners, hardware, and software. English language proficiency.Preferred Skills:

Ability to quickly adapt and initiative to learn new processesFlexibility to quickly transition from various multiple projects in any given timeAbility to work together as a member of the team35 WPM

WORKING CONDITIONS/PHYSICAL FACTORS

Must be able to pick up and move boxes up to 30 lbs. Work schedules may be subject to change dependent on project and customer requirements and deadlines. Must be able to travel and work at customer location in the District of Columbia/Maryland/Virginia (DMV) area.

Benefits

• 15 days paid time off per year
• 11 paid holidays per year
• Medical, Dental & Vision
• 401(k) Plan with matching
• Tuition assistance
• Disability insurance