Digital Publishing Support Specialist

Addison Group; Washington (District of Columbia); Hybrid; USD 28,000 - 34,000; Full time

Benefits offered by this job

Mission-driven healthcare environment

Exposure to peer-reviewed journals

Cross-functional collaboration

Contract extension potential

Job summary

Addison Group is assisting a nonprofit medical organization in Washington, DC, to hire a Digital Publishing Support Specialist. The role provides day-to-day operational support for digital platforms, newsletters, and journal publishing workflows in a deadline-driven environment.

The contract position is hybrid, 40 hours weekly, with two onsite days per week through year-end and potential extension into 2027.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 3–5 years of experience in professional editing, digital publishing, or a related field.
• Experience supporting email marketing, newsletters, streaming/podcast content, and web content management platforms.
• Strong proficiency with Microsoft Office 365 applications, including Word, Excel, OneDrive, and SharePoint.
• Experience with Monday.com is required.

Responsibilities

• Coordinate with content, web, editorial, and journal management teams to develop and distribute digital newsletters and other subscriber communications.
• Maintain publishing calendars and schedules for journal issues and articles, updating stakeholders accordingly.
• Maintain and update digital publishing, marketing, and tracking materials including spreadsheets and related documentation.
• Build and prepare email communications by incorporating article details, promotional materials, advertising, and podcast-related content.
• Partner with editorial staff to verify and revise article-level information before distribution.
• Prepare email samples and related materials for sponsored or advertising content with external partners.
• Maintain SOPs and documentation, incorporating workflow improvements where appropriate.
• Review the organization's journal website for publishing updates needing attention.
• Assist with digital publishing platforms, applications, and related processes.
• Collaborate with internal teams and external vendors to move projects toward deadlines.
• Take on additional publishing and digital support responsibilities as needed.

Skills

Editing

Communication

Project coordination

Email marketing support

Education

Bachelor's degree or equivalent

Tools

Monday.com

SharePoint

JIRA

Asana

Confluence

Vertex

Libsyn

XML

SQL Server

Job description

Job Title: Digital Publishing Support Specialist

Industry: Healthcare / Medical Publishing

Location (city, state): Washington, DC

Assignment Type: Contract — through the end of the year, with potential to extend into 2027

Pay: $20-$25/hour (depending on experience)

Work Schedule: Monday-Friday, 8:00 AM/9:00 AM-4:00 PM/5:00 PM; 40 hours per week. Hybrid schedule with two days onsite per week.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Our client is a nonprofit professional medical organization serving a large community of healthcare professionals. The organization provides educational resources, professional development, accreditation, data, and medical publications designed to support advancements in cardiovascular care and research.

Job Description:

Our client is seeking a Digital Publishing Support Specialist to join its Scientific Publications and Guidelines division. This position will provide day-to-day operational support for the digital platforms, communications, and publishing activities associated with a family of peer-reviewed medical journals.

The ideal candidate is highly organized, detail-oriented, and comfortable working in a deadline-driven publishing environment. This role requires someone who can coordinate across multiple teams, manage recurring publishing processes, communicate effectively with internal and external partners, and identify opportunities to improve workflows.

Key Responsibilities

• Coordinate with content, web, editorial, and journal management teams to develop and distribute digital newsletters and other subscriber communications.
• Help maintain publishing calendars and schedules for journal issues and individual articles, ensuring updates are accurately communicated to the appropriate stakeholders.
• Maintain and update digital publishing, marketing, advertising, and tracking materials, including spreadsheets and related documentation.
• Build and prepare email communications by incorporating article details, promotional materials, advertising, and podcast-related content.
• Partner with editorial staff to verify and revise article-level information before content is distributed.
• Prepare email samples and related materials for sponsored or advertising content in coordination with external partners.
• Maintain standard operating procedures and documentation, incorporating workflow improvements when appropriate.
• Conduct routine reviews of the organization's journal website to help identify content or publishing updates that require attention.
• Assist with digital publishing platforms, applications, and related operational processes.
• Collaborate with internal teams and external vendors to keep projects moving according to established deadlines.
• Take on additional publishing and digital support responsibilities as needed.

Qualifications

• Bachelor’s degree or equivalent relevant professional experience.
• 3-5 years of experience in professional editing, digital publishing, or a related field.
• Background working with professional associations, healthcare organizations, scientific publishing, medical publications, or member-focused organizations preferred.
• Experience supporting email marketing, newsletters, streaming/podcast content, and web content management platforms.
• Strong proficiency with Microsoft Office 365 applications, including Word, Excel, OneDrive, and SharePoint.
• Experience with Monday.com is required.
• Familiarity with project management or collaboration platforms such as JIRA, Asana, or Confluence is beneficial.
• Experience with newsletter or email marketing platforms such as Vertex, or comparable systems, is preferred.
• Familiarity with podcast or streaming platforms such as Libsyn, or similar technology, is a plus.
• Working knowledge of XML is helpful.
• Experience working with SQL Server databases is a plus.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Ability to work independently while maintaining strong collaboration with cross-functional teams and external stakeholders.
• Demonstrated ability to manage assignments from initiation through completion while meeting firm deadlines.

Additional Details

• Contract assignment expected to run through the end of the year, with potential extension into 2027.
• True hybrid schedule with two onsite days per week.
• Standard workweek is 40 hours.
• Overtime is not expected unless specifically approved by the supervisor.
• This is a fast-paced role supporting time-sensitive digital publishing activities.
• Candidates should be comfortable working with multiple teams, managing competing deadlines, and following established publishing workflows while identifying opportunities for improvement.

Perks

• Opportunity to support digital publishing within a mission-driven healthcare environment.
• Exposure to peer-reviewed medical journals and scientific publishing operations.
• Collaborative, cross-functional work environment.
• Potential opportunity for contract extension.

Equal Opportunity Employer Statement

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.