Digital Pathology Coordinator

Anna Jaques Hospital; Boston (MA); On-site; USD 30,000 - 41,000; Full time

Job summary

Beth Israel Lahey Health is seeking a Digital Pathology Coordinator to support the Department of Pathology’s scanning enterprise. You will gather slides, prepare metadata, and coordinate with physicians, residents, and staff to ensure timely, accurate digital imaging for consultation, teaching, and archival use.

The role emphasizes attention to detail, data integrity, and collaboration across teams. A foundational administrative background and comfort with computer systems (Outlook, Word, Excel)

Qualifications

• Associate’s Degree required.
• At least 1 year of administrative, healthcare or science experience.
• Experience with computer systems including Outlook, Word and Excel.

Responsibilities

• Collate slides from multiple areas for scanning.
• Coordinate activities with attending physicians/scientists, residents and staff.
• Perform pre-analytic review of slides for scanning and QA.
• Prepare metadata for scanned slides.
• Load/unload slides into scanner using batch management.
• Perform QA to ensure image quality and barcode integrity.
• Rescan failures as needed.
• Review operation timestamps and audit trails.
• Organize slides for return to designated areas.
• Maintain spreadsheets and tracking for workflow.
• Organize Image Management System per established methods.
• Troubleshoot mechanical issues; liaise with vendor support.
• Monitor storage and purge archived files.

Skills

Administrative experience

Attention to detail

Education

Associate’s Degree

Tools

Outlook

Word

Excel

Job description

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

The Digital Pathology Coordinator will provide logistical and administrative support for the Department of Pathology’s Digital Pathology whole slide scanning enterprise. The digital pathology coordinator is responsible for scanning and entering metadata for histology slides selected for consultation, teaching/research, tumor board, clinical conferences, and archival imaging. The position is well-suited for a detail-oriented candidate who wants to work directly with patient data and play an essential role in delivering patient care.

Job Description:

Essential Responsibilities:

• 1. Collate slides from multiple areas of the department for slide scanning in a timely manner
• 2. Using a team approach, coordinate activities with multiple stake holders (attending physicians/scientists, residents, and lab/administrative staff)
• 3. Perform pre-analytic review of slides for scanning (clean slides, examine tissue placement of slide, and quality of barcode)
• 4. Prepare metadata for slides scanned
• 5. Scanning slides: Load and unload slides into scanner using batch management schemes
• 6. Perform QA (review slide image quality and barcode label identifiers to ensure integrity of interface to Image Management System is readable and navigable)
• 7. Rescan failures
• 8. Review operation ID functions (date/time stamps, audit trails)
• 9. Organize slides for return to appropriate designated area of the department/stakeholders
• 10. Maintain organized spreadsheets and tables for tracking workflow
• 11. Organized Image Management System according to established methods/design
• 12. Problem-solve mechanical issues and maintain equipment (liaison between vendor maintenance/customer service)
• 13. Monitor storage/purge archived files

Required Qualifications:

• 1. Associate’s Degree
• 2. A minimum of one year of work experience in administrative, healthcare or science based field
• 3. Experience with computer systems required, including web based applications, which may include Outlook, Word and Excel.

Competencies:

Decision Making: Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.

Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.

Independence of Action: Ability to follow precedents and procedures. May set priorities and organize work within general guidelines. Seeks assistance when confronted with difficult and/or unpredictable situations. Work progress is monitored by supervisor/manager.

Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.

Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.

Knowledge: Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations.

Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.

Customer Service: Ability to demonstrate a positive attitude and respond to requests in a timely and respectful manner.

Physical Nature of the Job:

Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally.

Pay Range:

$22.00 - $29.61

The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geographyof work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled