Anatomic Pathology – Molecular Testing Coordinator

Anna Jaques Hospital; Boston, Northern (MA, KY); Hybrid; USD 33,000 - 44,000; Full time

Job summary

Beth Israel Lahey Health is seeking an Anatomic Pathology Molecular Testing Coordinator to provide logistical, operational, and administrative support for molecular and cytogenetic testing within the Department of Anatomic Pathology.

You will serve as the central point for processing testing requests, ensuring accurate case review, timely specimen handling, and effective communication among pathologists, lab staff, clinicians, and outside facilities.

Qualifications

• Bachelor's degree required.
• 1-2 years experience in administrative, healthcare or science fields.
• Experience with computer systems including web-based applications (Outlook, Word, Excel).

Responsibilities

• Coordinate and process molecular and cytogenetic requests for internal and external reference labs.
• Review pathology reports to determine next steps in the molecular testing workflow.
• Complete molecular and cytogenetic collection questions based on reports and testing requirements.
• Review and verify test requisitions for insurance purposes and ensure ordering criteria are met.
• Track and monitor the status of molecular and cytogenetic results for timely processing and reporting.
• Obtain and manage reports from outside labs and document within the EMR.
• Upload molecular reports and related documents to the patient EMR.
• Maintain organized spreadsheets for tracking case materials and status.
• Prepare slides/blocks for consultation, tumor boards, and send-out testing; coordinate with outside facilities.
• Communicate with pathologists, lab staff, clinical team, and outside facilities about case status and specimen requirements.
• Ensure workflows comply with policies, lab regulations, and QA procedures.
• Assist in maintaining records, databases, and workflows for operational efficiency and regulatory compliance.

Skills

Bachelor's Degree

1-2 years experience

Outlook Word Excel

Education

Bachelor's Degree

Tools

Outlook

Microsoft Word

Microsoft Excel

Job description

When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives.

The Anatomic Pathology Molecular Testing Coordinator will provide logistical, operational and administrative support for molecular and cytogenetic Testing within the Department of Anatomic Pathology. The Anatomic Pathology Molecular Testing coordinator will serve as a central point responsible for processing Molecular and Cytogenetic testing requests, ensuring accurate case review, timely specimen handling, appropriate documentation and efficient communicate between all parties involved. The position is well-suited for a detail-oriented candidate who wants to work directly with patient data and play an essential role in delivering patient care.

Job Description

Essential Responsibilities

• 1. Coordinate and process molecular and cytogenetic requests for both internal and external reference laboratories.
• 2. Review pathology reports and supporting documentation to determine next steps within the molecular testing workflow.
• 3. Complete molecular and cytogenetic collection questions based on review of pathology reports and testing requirements.
• 4. Review and verify test requisitions for insurance purposes and ensure ordering criteria is met before molecular testing.
• 5. Track and monitor the status of molecular and cytogenetic testing results to ensure timely processing and result reporting.
• 6. Obtain and manage reports from outside performing labs and ensure accurate documentation within Epic system.
• 7. Upload molecular reports and related documents within the patient's Electronic Medical Record (EMR).
• 8. Record any case materials leaving the department and track return. Maintain organized spreadsheets to ensure proper tracking.
• 9. Retrieve and prepare slides/blocks according to departmental priorities for consultation, conferences, tumor boards, teaching, additional in-house testing and send-out testing to outside facilities.
• 10. Communicate effectively with pathologists, laboratory personnel, clinical staff, and outside facilities regarding case status, specimen requirements, and other testing coordination.
• 11. Ensure all workflows are completed in accordance with departmental policies, laboratory regulations, and quality assurance procedures.
• 12. Assist in maintaining organized records, databases, and workflow processes to support operational efficiency and regulatory compliance.

Required Qualifications

• 1. Bachelor's Degree
• 2. 1-2 Years work experience in Administrative, Healthcare or science based
• 3. Experience with computer systems required, including web based applications, which may include Outlook, Word and Excel.

Competencies

Decision Making: Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.

Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.

Independence of Action: Ability to follow precedents and procedures. May set priorities and organize work within general guidelines. Seeks assistance when confronted with difficult and/or unpredictable situations. Work progress is monitored by supervisor/manager.

Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.

Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.

Knowledge: Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations.

Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.

Customer Service: Ability to demonstrate a positive attitude and respond to requests in a timely and respectful manner.

Physical Nature of the Job

Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally

Pay Range

$24.00 - $32.30 The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives.

Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled