Digital Asset Coordinator

Easterseals Southern California

Irvine (CA)

On-site

USD 65,000 - 90,000

Full time

5 days ago

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Job summary

Easterseals Southern California is seeking a Digital Asset Coordinator II to manage the organization’s digital asset ecosystem (Bynder, OneDrive, Box) and ensure assets are organized, searchable, compliant, and accessible. You will serve as a central resource for DAM, collaborating with Graphic Design and Digital Content teams to improve asset discoverability.

The ideal candidate has 3+ years in digital asset management, a Bachelor’s degree in a related field, and strong metadata/taxonomy

Qualifications

Minimum 3 years of experience in Digital Asset Management, content operations, or related field.
Experience administering or supporting a DAM platform (Bynder preferred) and repositories like OneDrive, SharePoint, Box.
Experience supporting creative/digital content teams and metadata management.
Strong knowledge of asset governance, taxonomy, licensing, accessibility.

Responsibilities

Administers and maintains Bynder and other repositories, including OneDrive, Box, and shared libraries.
Uploads, catalogs, and organizes assets using metadata, naming conventions, and folder structures.
Manages asset lifecycle processes: version control, archival, expiration, replacement, and retirement.
Monitors metadata completeness, permissions, access controls, collections, and sharing functions.
Provides training and guidance on digital asset management best practices.
Collaborates with stakeholders to improve asset discoverability and workflow efficiency.
Develops metadata standards, taxonomy structures, and file governance across repositories.
Documents best practices for asset organization and DAM procedures.
Supports DAM-related training materials and user guides.
Participates in DAM enhancements, migrations, and platform improvements.
Supports Graphic Design and Digital Content teams in asset governance across formats.

Skills

DAM principles

Metadata management

Taxonomy development

Governance

Version control

Archival practices

Bynder

OneDrive

Box

Adobe Creative Cloud

Microsoft 365

Teams

Workflow platforms

Stakeholder collaboration

Education

Bachelor's degree in Marketing/Communications/Digital Media/Information Management

Tools

Bynder

SharePoint

Box

OneDrive

metadata tagging tools

Job description

Easterseals Southern California transforms lives every day. For over a century, Easterseals has championed inclusion and independence—delivering essential services like early childhood programs, autism services, employment and independent living support to more than 29,000 people each year. Through advocacy and education, we break barriers and create opportunities for the one-in-four Americans with disabilities.

Reporting to the Art Director, Marketing Communications, the Digital Asset Coordinator II is responsible for the administration, organization, governance, and optimization of the organization’s digital asset ecosystem, including Bynder, OneDrive, Box, and other approved digital repositories. This role serves as a central resource for managing creative, multimedia, and marketing assets throughout their lifecycle, ensuring assets are organized, searchable, compliant, and accessible.

OVERVIEW OF POSITION:

ESSENTIAL FUNCTIONS:

Administers and maintains Bynder and other approved repositories, including OneDrive, Box, shared media libraries, and future platforms.
Uploads, catalogs, organizes, and maintains assets using established metadata, taxonomy, naming conventions, and folder structures.
Manages asset lifecycle processes, including version control, archival, expiration, replacement, and retirement.
Manages asset lifecycle processes, including version control, archival, expiration, replacement, and retirement.
Monitors asset quality, metadata completeness, permissions, access controls, collections, portals, and sharing functions.
Provides training, support, and guidance on digital asset management and file governance best practices.
Collaborates with stakeholders to improve asset discoverability, storage organization, and workflow efficiency.
Develops, maintains, and applies metadata standards, taxonomy structures, controlled vocabularies, and file governance practices across approved repositories.
Documents best practices for asset organization, file management, repository governance, and DAM procedures.
Assists with DAM-related training materials, user guides, and standard operating procedures.
Recommends improvements that increase efficiency, user engagement, and asset reuse. o Participates in DAM enhancements, integrations, migrations, repository consolidations, and platform improvement initiatives.
Supports the Graphic Design team by organizing, maintaining, and governing creative assets across print, digital, environmental, promotional, presentation, and other marketing communications formats.
Ensures graphic design assets are properly stored, tagged, versioned, distributed, and archived.
Coordinates file management processes with designers, content creators, vendors, printers, and internal stakeholders.
Maintains repositories for working files, packaged files, templates, brand assets, final production files, and other marketing collateral.
Supports file transfers, asset migrations, audits, clean-up efforts, and metadata updates.
Ensures creative assets follow brand standards, licensing requirements, accessibility guidelines, and governance practices.
Assists users in locating and using approved creative assets across Bynder, OneDrive, Box, and other approved repositories.
Supports the Digital Content team by organizing, maintaining, and governing video, audio, photography, podcast, and other multimedia assets.
Ensures multimedia assets are properly stored, tagged, versioned, distributed, archived, and accessible for production and publishing.
Coordinates file management processes with content creators, videographers, photographers, editors, designers, vendors, and internal stakeholders.
Maintains repositories for raw files, working files, final deliverables, and approved multimedia assets.
Supports media ingestion, transfers, migrations, audits, clean-up efforts, and metadata updates.
Ensures multimedia assets follow brand standards, licensing requirements, accessibility guidelines, and governance practices.
Provides administrative and operational support to the Graphic Design and Digital Content teams.
Tracks asset requests, project statuses, deliverables, approvals, and workflow documentation.
Supports creative and digital content coordination to help ensure timely completion of deliverables.
Coordinates team meetings, documents action items, and supports follow-up as needed.
Performs other duties as assigned in support of Marketing Communications, Graphic Design, and Digital Content operations.

EDUCATION:

Bachelor’s degree in Marketing, Communications, Digital Media, Information Management, Library Science, Business Administration, or a related field is required.
Equivalent combination of high school/Associate degree and relevant experience may be considered.

EXPERIENCE:

Minimum of 3 years of experience in Digital Asset Management, content operations, multimedia asset management, marketing operations, or a related field.
Experience administering or supporting a DAM platform, preferably Bynder, and repositories such as OneDrive, SharePoint, Box, or similar platforms.
Experience supporting creative, digital content, marketing, communications, or multimedia production teams preferred.
Experience with metadata management, taxonomy development, digital archiving, and file governance strongly preferred.

EXEPECTED NUMBER OF DIRECT REPORTS:

None

KNOWLEDGE, SKILLS, ABILITIES:

Strong knowledge of digital asset management (DAM) principles, including metadata, taxonomy, governance, permissions, version control, asset lifecycle management, audits, and archival practices.
Experience managing digital assets and repositories using Bynder, OneDrive, SharePoint, Box, and similar cloud-based platforms.
Understanding of graphic design and multimedia production workflows, including print, digital, video, audio, photography, motion graphics, presentations, and marketing communications assets.
Proficiency with Adobe Creative Cloud (InDesign, Illustrator, Photoshop, Acrobat Pro), Microsoft 365, and collaboration tools such as Microsoft Teams.
Experience organizing, packaging, archiving, and maintaining large libraries of creative and multimedia assets across multiple repositories.
Knowledge of file formats, storage requirements, accessibility standards, copyright, licensing, brand compliance, records retention, and digital asset usage guidelines.
Proficiency with project management and workflow platforms such as Asana, Smartsheet, Zendesk, or similar tools.
Experience tracking asset requests, approvals, deliverables, deadlines, and workflow documentation.
Strong organizational, communication, and problem-solving skills with exceptional attention to detail.
Ability to identify process improvements and implement scalable solutions that enhance asset governance, accessibility, and operational efficiency.
Ability to obtain and maintain a criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation per Easterseals Southern California and/or program requirements.
Must pass all drug testing required by ESSC.