Diagnostic School Program Coordinator

Catholic Charities of Baltimore; Baltimore (MD); On-site; USD 77,000 - 104,000; Full time

Benefits offered by this job

Health/Dental/Vision

Vacation/sick/holiday pay

403(b) Retirement Plan with employer

Job summary

Catholic Charities of Baltimore invites applications for the role of Diagnostic Program Coordinator at Villa Maria School. This leadership position guides the Type III Diagnostic Program, ensuring compliance with MSDE/COMAR, and delivering diagnostic and educational testing to support individualized planning and student progress.

The role acts as Education Director of record, supervises staff, and drives data-informed decisions to support transitions, remediation, and placement for students with

Qualifications

• Master’s degree in Special Education or related field.
• Four years of teaching experience, including work with students with emotional disabilities and test administration/interpretation.
• Advanced Professional Licensure by the Maryland State Department of Education is required.
• TCI, CPR/First Aid, CARE trainings within specified timelines.

Responsibilities

• Oversees daily operations of the Type III Diagnostic Program in alignment with MSDE requirements.
• Serves as Education Director of record for the program and maintains documentation and reporting.
• Supervises and supports program staff to ensure effective instruction and timely responsibilities.
• Conducts informal educational testing to identify student needs and develops PEPs.
• Performs formal educational evaluations and provides recommendations for planning and placement.
• Develops remediation plans in Language Arts/Math to address skill gaps.
• Maintains accurate education records and program materials.
• Prepares required records and coordinates transitions with partners.
• Participates in meetings and monitors resources to support operations.
• Performs other duties as assigned.

Education

Master’s degree in Special Education or related field

Tools

MSDE reporting systems

Job description

Salary: $90,000 per year (depending on education and experience) Catholic Charities of Baltimore, Villa Maria School, is seeking a Diagnostic Program Coordinator to provide leadership and coordination for the Villa Maria School System’s Type III Diagnostic School Program, supporting students with complex educational and behavioral needs. In collaboration with school leadership, this role ensures the program is organized, compliant, and student-centered while serving as the designated Education Director of record with the Maryland State Department of Education (MSDE). The coordinator also provides diagnostic, prescriptive, and educational testing services to inform individualized planning, remediation, placement decisions, and student transitions.

Villa Maria School Type III Diagnostic Program

(Residential only) provides educational, diagnostic services and treatment for children in the diagnostic program.

Job Duties And Responsibilities

• Oversees daily operations of the Type III Diagnostic Program in coordination with school leadership to ensure the program is organized, appropriately staffed, and aligned with student needs, program expectations, Children and Residential Experiences (CARE) and Therapeutic Crisis Intervention (TCI) principles and practices and applicable MSDE requirements.
• Serves as the designated Education Director of record for the Type III Diagnostic Program and maintains program practices, documentation, and reporting consistent with MSDE and COMAR requirements, including temporary placement expectations.
• Supervises, evaluates, coaches, and supports assigned program staff to promote effective instruction, consistent implementation of program expectations, timely completion of responsibilities, and a professional learning environment.
• Conducts informal educational testing within required timelines to identify student strengths, needs, learning style, and areas for remediation; develops Personal Education Plans (PEP) and communicates findings to support Individual Treatment Plans (ITP) and Individual Education Plan (IEP) planning.
• Conducts formal educational evaluations, as needed, and prepares written reports that analyze assessment results, document findings, and provides recommendations for educational planning, placement decisions, and student support strategies.
• Develops and implements individualized and small-group remediation plans in Language Arts and/or Math to address assessed skill gaps, support academic progress, and prepare students for transition to the next appropriate educational setting.
• Documents student progress, maintains remediation files, and ensures educational records are accurate, complete, current, and organized in accordance with program, MSDE, and confidentiality requirements.
• Prepares and maintains required program records and reports, including attendance, classroom calendars, curriculum inventory, student records, and restraint-related documentation, to support compliance, accountability, and program monitoring.
• Collaborates with the School Placement Coordinator, school leadership, treatment team members, and internal and external partners to support timely information‑sharing, complete student records, placement planning, and coordinated transitions.
• Participates in staff meetings, team meetings, classroom observations, school committees, and workgroups as assigned to support program coordination, continuous improvement, and consistent student services.
• Monitors assigned program equipment, instructional materials, and supplies to ensure resources are available, organized, and used appropriately to support daily operations.
• Performs other duties as assigned.

Education And Experience Requirements

• Master’s degree in Special Education, Education, Educational Leadership/Administration, School Psychology, or a closely related field required.
• Four (4) years of teaching experience required, including experience with students with emotional disabilities, reading remediation, and test administration and interpretation.

Certification And Licensure Requirements

• Advanced Professional Licensure by the Maryland State Department of Education is required and must be maintained in good standing throughout employment.
• Therapeutic Crisis Intervention (TCI) training required within 45 days of hire.
• CPR/First Aid certification required within 45 days of hire.
• Children and Residential Experiences (CARE) training required within six (6) months of hire.

Required Skills & Abilities

• Strong program coordination, educational leadership, and organizational skills, with the ability to support a structured, student-centered learning environment aligned with program expectations and regulatory requirements.
• Knowledge of special education instruction, curriculum guidelines, differentiated instruction, and evidence‑informed remediation strategies for students with varied academic, behavioral, and emotional needs.
• Skill in using educational diagnostic tools, testing procedures, and assessment practices to understand student strengths, needs, learning styles, and areas for remediation.
• High attention to detail and sound judgment in maintaining confidential student information, documentation, reports, and program materials in accordance with MSDE, COMAR, and internal requirements.
• Clear, professional, and student‑centered communication skills, with the ability to share information accurately, support problem‑solving, and build productive working relationships with diverse stakeholders.
• Collaborative and team‑oriented approach, with the ability to work effectively with school leadership, placement staff, treatment team members, families, and internal and external partners.
• Strong time management, prioritization, and follow‑through skills, with the ability to manage competing responsibilities and required timelines in a fast‑paced school environment.
• Proficiency with computer systems, educational software, data tools, and standard office applications used for documentation, reporting, communication, and program support.

Physical Requirements And Work Environment

• Performs the essential physical functions of the position, with or without reasonable accommodation, including standing for extended periods and moving throughout classroom, residential, campus, and community settings to supervise and support students.
• Engages in physical activity during the workday, including standing, walking, bending, reaching, and participating in student activities as needed to support supervision, safety, and engagement.
• Lifts, carries, pushes, pulls, or moves objects or equipment up to 50 pounds when necessary to support program operations and student safety.
• Responds to student crisis situations using approved TCI techniques, including physical interventions only when required, in accordance with training, policy, and least‑restrictive intervention standards.
• Hearing and vision abilities, with or without correction, sufficient to drive safely and effectively observe and communicate with others.

Benefits

• Health/Dental/Vision
• Vacation/sick/holiday pay
• 403(b) Retirement Plan with a discretionary employer contribution
• Tuition Advancement
• Paid Parental Leave

Join Catholic Charities of Baltimore where you will be an important member of a trauma‑informed care organization that promotes a culture of safety, empowerment, healing, and self‑care, and that believes that every person has infinite worth and promise.

Catholic Charities is an equal opportunity employer