Diagnostic Imaging Records Coordinator

Rhode Island Medical Society; Providence (RI); On-site; USD 29,000 - 30,000; Full time

Job summary

Brown University Health seeks a detail-oriented Records Clerk to manage digital medical image requests and associated documentation. You will use Life Image and LifeChart to route images to PACS for radiologists and clinicians, print and burn CDs, and handle patient reports with confidentiality.

Responsibilities include receiving requests from patients and providers, organizing paper and digital records, and ensuring compliant release of information while maintaining departmental standards.

Qualifications

• Level of knowledge generally obtained through the completion of High School.
• Knowledge of Medical terminology and organizational skills required.
• Interpersonal skills to effectively communicate with patients, visitors, physicians and hospital staff of all levels.

Responsibilities

• Receives and processes requests for digital medical images.
• Interacts with physicians, lawyers and patients daily.
• Researches and reconciles clerical and procedural errors using department systems.
• Prints films, burns CDs, and retrieves offsite films for multiple affiliates.
• Scans paperwork into LifeChart and organizes documents for conferences.

Skills

Typing & math

Interpersonal skills

Detail oriented

Organizational skills

Analytical ability

Medical terminology

Windows PC operation

Education

High School diploma

Tools

Life Image

LifeChart

PACS

Windows-based terminal

Job description

SUMMARY

Under general supervision and in accordance with established policies and procedures is responsible for receiving and processing requests for digital medical images from a variety of internal and external sources, storing and saving digital medical images from outside entities and, collecting and storing outpatient’s exam related paperwork for multiple affiliates.Brown University Health employees are expected to successfully role model the organization’s values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another.

In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include:Instill Trust and Value DifferencesPatient and Community Focus and Collaborate

RESPONSIBILITIES

• Performs a variety of clerical, filing, and record keeping duties in support of the Diagnostic Imaging Department and related areas.
• Interacts daily with physicians, lawyers, other professionals as well as outpatients or their family members.
• Utilizing judgment and a thorough knowledge of Department, Hospital and external agency systems and operations regarding a specialized function, researches and reconciles clerical, procedural and judgment errors.
• Gathers and interprets information from many sources and prepares, summarizes and expedites the processing of such information.
• May provide resource assistance to other personnel.
• Performs any combination of the following duties.
• Maintains standards of professional and ethical conduct.
• Uses the Life Image application for receiving and pushing outside digital images to PACS for Radiologist/Technologist viewing and comparison for multiple affiliates.
• Prints film and burns CD’s as requested and retrieves films from an offsite vendor for multiple affiliates.
• Prints and faxes patient reports.
• Scans all paperwork into LifeChart, as required.
• Gathers digital images for conferences and meetings as needed.
• Tracks their destination and return through LifeChart.
• Releases preliminary examination reports via telephone or fax to authorized personnel, including physician offices or other hospitals while maintaining ethical conduct.
• Processes all requests from patients, physicians, other facilities and attorney offices requiring patient images.
• Secures from patients their authorization to release their medical information, according to Department policy.
• Answers the telephone while representing the department during personal and telephone interaction with physician, lawyers and other professional on a daily basis.
• Maintains inventory for the File Room, notifying Supervisor of anything needed for department.
• Participates in the orientation of new employees to the department by explaining information management procedures, protocols, policies and documenting work as needed.
• Organizes, collates, classifies and retrieves various Diagnostic Imaging information documents and other output products.
• Manages association of previous Diagnostic Imaging film and documents with current film and documents for presentation to attending Radiologist and residents for clinical interpretation.
• Works with clinical and support members in other hospital departments to coordinate timely compilation of vital Diagnostic Imaging documents.
• Works with Records Manager to coordinate and maintain department’s film and document tracking mechanisms.
• Operates all peripheral equipment associated with information management system within department.
• Reviews, edits and verifies the accuracy of a variety of records, reports, and other items.
• Identifies errors, which may be clerical, procedural and occasionally judgmental in nature, researches all available sources and makes adjustments to reconcile error, as necessary.
• Provides resource assistance to other clerical personnel, both within and outside the immediate work area, and assists in resolving operational and/or technical problems by researching source of problems and making recommendation for resolution utilizing through knowledge of Departmental and/or Hospital accounts.
• May conduct special projects for the Department utilizing experience-based knowledge of Departmental and Hospital policies, procedures and operations.
• Participates in monthly staff meeting.
• Perform other related duties, as required.

MINIMUM QUALIFICATIONS

BASIC KNOWLEDGE:

• Level of knowledge generally obtained through the completion of High School
• Demonstrated knowledge and skills necessary to provide care to patients throughout the life span, with consideration of aging processes, human development and cultural patterns in each step of the care process.
• Knowledge of Medical terminology and organizational skills required. Interpersonal skills to effectively communicate with patients, visitors, physicians and hospital staff of all levels. Typing and good math skills. Detail oriented.
• Analytical ability to locate, research and resolve errors and problems.
• Organizational skills to gather, assemble and maintain data from a wide variety of sources.
• The ability to operate standard and automated office equipment, including an on-line computer terminal. The level of typing ability required for this position is not that of a correspondence typist.

EXPERIENCE:

• Six to twelve months of progressively more responsible job-related experience, in order to be familiar with most, if not all, departmental operations, as well as the regulations associated with specialized functions.
• Ability to read clinical information and interact effectively with other professionals.
• Ability to comprehend information management techniques and acts independently in dynamic clinical setting.
• Knowledge of anatomical and medical terminology.
• Must be able to navigate a windows based personal computer application and navigate a clinical information system.
• Must be able to demonstrate good customer service skills.

WORKING ENVIRONMENT AND PHYSICAL REQUIREMENTS:

Normal office environment. Requires standing, bending, sitting and moderate lifting. Sufficient visual acuity and manual dexterity to use computer keyboard and other common office equipment. Generally good working conditions with little discomfort from dust, noise, and heat.

INDEPENDENT ACTION:

Incumbent functions independently within the department’s policies and practices.

Refers specific complex problems to the Supervisor when clarification of the departmental policies and procedures are required.

SUPERVISORY RESPONSIBILITY:

None.

May initiate training of new employees or communicate workflow changes.

May provide performance feedback to the Supervisor for new employees.

Pay Range:

$21.09-$22.04

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location:

Rhode Island Hospital - 593 Eddy Street Providence, Rhode Island 02903

Work Type:

M-F 8:30am - 5:00pm x3 8-hour shifts days of the week flexible

Work Shift:

Day

Driving Required:

No

Union:

International Brotherhood Teamsters