DHA- Management Analyst New Falls Church, VA

Kymber Consulting Group; Falls Church (VA); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading consulting firm is seeking a Management Analyst to provide office support for the Defense Health Agency. This role involves logistical support for meetings, records management, and ensuring compliance with federal regulations. Ideal candidates will have extensive experience in administrative support and a Public Trust clearance. Join a collaborative team dedicated to enhancing healthcare for DoD beneficiaries.

Benefits

Medical, Vision, and Dental Plans

Paid Holiday and Personal Time Off

401K plan

Life Insurance

Education and Training Assistance Program

Incentive Plans and Referral Bonuses

Employee Assistance Programs

Qualifications

• Minimum of 10 years of experience as an Administrative and/or Meeting Planner support.
• Must have existing Public Trust with a Federal Agency.

Responsibilities

• Perform scheduling and coordination for Defense Health Board meetings.
• Provide administrative support including agenda preparation and meeting documentation.
• Manage records and information in compliance with federal regulations.

Skills

Communication

Interpersonal Skills

Teamwork

Education

Bachelor's degree

Job description

Clearance: Current DoD Public Trust (minimum)

Travel : Up to 10%

Company Overview:

Since 2017, Kymber Consulting Group has been blazing a trail through the consulting landscape, providing solutions across healthcare, defense, and civilian sectors. We're trusted advisors for high-visibility, high-impact engagements, rapidly becoming a valued partner within both government agencies and large established firms in the space. Kymber employs a collaborative team approach to deliver high value, tailored, and innovative solutions. Our engagement teams are built to meet each client’s unique needs. Our employees currently support a variety of Defense and Civilian agencies.

Job Summary:

Kymber Consulting Group is seeking a Management Analyst to provide office support to assist our client in meeting its mission of providing independent advice and recommendations to maximize the safety and quality of, as well as access to, health care for DoD health care beneficiaries, analysis, and assessment services in support of the Defense Health Agency (DHA), Defense Health Board (DHB). The DHB, under the provisions of the Federal Advisory Committee Act of 1972, provides the Secretary of Defense, through the Assistant Secretary of Defense for Health Affairs and the Under Secretary of Defense for Personnel and Readiness, independent advice and recommendations on matters pertaining to Department of Defense (DoD) healthcare policy and program management; health research programs; treatment and prevention of disease and injury; promotion of health and wellness within DoD and the delivery of efficient, effective, and high quality health care services to DoD beneficiaries; and other health-related matters of special interest to DoD as determined by the Secretary of Defense, the Deputy Secretary of Defense, or the Under Secretary of Defense for Personnel and Readiness. The success of this objective is measured by the efficiency by which the Board impacts DoD health policies through its reports. By providing high quality support the Board is enabled in meeting its goal of providing the Department with comprehensive and actionable recommendations that will help shape the Department’s ability to improve the health of service members and ensure the delivery of optimal healthcare of all DoD beneficiaries. Services include providing Studies and Analysis, Program Management, Logistical, and Records and Information Management support for the Board members and staff and also include developing reports, planning and executing meetings, working membership appointment requirements, updating the board website and databases, and maintaining the board records.

Responsibilities and Duties:

Logistical Support

• Perform all scheduling, planning, coordination, support and execution of Defense Health Board (DHB) and Subcommittee meetings, to include all efforts required before, during, and after these events. Meetings may be face-to-face, electronic or telephonic.
• Schedule meeting dates and times, arrange for (and book) conference and meeting locations and venues, in addition to providing all necessary administrative support. While most face-to-face meetings take place at the Defense Health Headquarters (DHHQ) or other locations within the National Capital Region (NCR), others may take place outside the NCR on military bases or other locations. Meetings may be held in government-operated facilities or in facilities such as hotels or conference centers as determined by the Government for the successful completion of Board business while ensuring appropriate public access. Meetings may require short notice planning and execution, and some may be required to be held in compliance with Federal Advisory Committee Act “open meeting” requirements as indicated.
• Perform all administrative support, to include advance preparations and development of agendas, Federal Register Notices, preparatory notes; identifying and coordinating speakers and speaker slides and room preparation; sending invitations to members, guests, distinguished visitors, as well as members of the public as indicated for open meetings; managing attendance responses, and regularly providing DHB staff with attendance rosters.
• Administrative meeting support also includes preparing scripts for open meetings; collecting and distributing required meeting materials such as reports, briefing slides and public statements; building binders or folders for members and certain identified attendees; having copies of required materials available to public attendees; providing notes to assist Board and staff leadership with the content of the meeting; and documenting meeting attendance and minutes.
• All efforts must be in accordance with applicable FACA regulations. In addition, meetings may involve discussion of classified material, thus requiring submission of appropriate security clearance information on attendees and submitting requests to conduct closed or partially-closed meeting.
• Utilize the Defense Travel System to input travel arrangements for members, staff, and invited speakers, in compliance with DoD guidelines and the JTR.
• Attend and support meetings, to include room set up, member and guest sign in, dial-in support, seating, preparation and distribution of meeting materials and handouts, and slide and presentation support as required.
• Provide minutes and executive summary reports of meetings.
• Consolidate and edit notes from members and staff into the appropriate format, highlighting due-outs identified in the meetings.
• Take notes of important decisions and discussion based on the specific instruction of military and DoD civilian personnel authorized by the COR using government judgment as government determines matters that will require follow-up action and monitor required actions leading to task accomplishment.

Records and Information Management

• Update the DHB web page on health.mil, complying with applicable Section 508 of the Rehabilitation Act of 1973 requirements. This includes uploading DHB reports and meeting materials. Monitor and recommend improvement of the website to facilitate member activities and provision of DHB records, complying with applicable laws and directives.
• Assist in management of documents and records as prescribed by Departmental directives and the Federal Advisory Committee Act.
• Supports the DHB Records Manager in maintaining and archiving DHB and Subcommittee records in accordance with DoD policy and the appropriate General Records Schedule.
• Maintain and archive Subcommittee IAW individual schedules based on the specific mission and activity level.
• Archive all records, including emails and other electronic correspondence, when Subcommittees are disestablished,
• Review and regularly update the Federal Advisory Committee Database on the GSA website (http://www.facadatabase.gov/) to ensure accuracy and compliance with Government Sunshine Act and DoD requirements. Information on the regulations and statutes applicable to Federal Advisory Committees is available at the GSA website (https://www.gsa.gov/portal/category/21242).
• Assist with collecting required information to support FOIA requests and other inquiries.
• Upload finalized DHB reports to the Defense Technical Information Center website as follows: http://www.dtic.mil/dtic/submit/submit.html.

Qualifications and Skills:

• Bachelor's degree in any field of study (at least 24 semester hours in any combination of the following fields: accounting, business, finance, law contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management) or minimum of 4 years relevant experience.
• Minimum of 10 years of experience as an Administrative and/or Meeting Planner support in federal government contracting.
• Must have existing Public Trust with a Federal Agency.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team .

Benefits and Perks:

• Medical, Vision, and Dental Plans
• Paid Holiday and Personal Time Off
• 401K plan
• Life Insurance
• Education and Training Assistance Program
• Incentive Plans and Referral Bonuses
• Employee Assistance Programs

Kymber Consulting Group, LLC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law

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