Development/Operations Coordinator at Tufts Hillel (Part-Time)

Hillel International; Medford (MA); Hybrid; USD 33,000 - 34,000; Part time

Benefits offered by this job

Competitive non-profit pay

Professional development

Mentoring

Public transit access

Free parking

Colleague network

Job summary

Tufts Hillel is seeking a detail-oriented Development/Operations Coordinator to support our $1M+ annual fund by managing donor records in Salesforce, processing payments, and generating fundraising reports.

This year-round, hybrid role offers 20-25 hours per week with an 80/20 split between development and operations, reporting to the Directors of Development and Operations & Finance, and requiring occasional evenings or weekends for events.

Qualifications

• Bachelor’s degree and 1–3 years of experience.
• Proficiency in Microsoft Word and Excel.
• Ability to manage multiple tasks and shifting priorities.
• Excellent written and verbal communication.
• Outstanding attention to detail and organization.

Responsibilities

• Maintain and update donor records in Salesforce with data accuracy.
• Prepare and send weekly donor acknowledgement letters.
• Process financial transactions including payments and donations.
• Generate and compile fundraising reports for planning and stewardship.
• Provide staffing support across departments, scheduling meetings and events.
• Manage office supplies and inventory; order and track materials.
• Assist with planning, logistics, and execution of events.
• Welcome Tufts Hillel visitors via in-person, phone, and email.

Skills

Multitasking

Communication skills

Detail-oriented

Proactive / self-starter

Time management

Event support availability

Education

Bachelor's degree

Tools

Microsoft Office Suite (Word, Excel)

Job description

Development/Operations Coordinator (Part-Time)

Tufts Hillel

Role Overview

Tufts Hillel is seeking a detail-oriented, proactive, and collaborative professional to join our team as the Development/Operations Coordinator. This key team member will play a vital role in supporting the success of our $1M+ annual fund by managing essential behind-the-scenes operations that drive our fundraising efforts forward. Reporting jointly to the Director of Development and the Director of Operations & Finance, the Coordinator will contribute to the smooth execution of development initiatives, donor stewardship, and data management. The time allocated to various responsibilities of this role will vary based on peaks around holidays, events, donor meetings, and fundraising activities. This is a year-round, hybrid position with a flexible schedule of 20-25 hours per week with an estimated 80/20 split between development and operations.

Key Responsibilities

• Maintain and update donor records in Salesforce, guaranteeing data accuracy
• Prepare and send weekly donor acknowledgement letters ensuring timely recognition
• Process financial transactions including payments, reimbursements, and donations
• Generate and compile fundraising reports to support strategic planning, donor stewardship, and performance tracking
• Provide staffing support across departments including scheduling meetings, coordinating external engagements, and assist with day-to-day administrative needs
• Manage office supplies and inventory including ordering, organizing, and tracking of materials
• Assist with planning, logistics, and execution of events
• Welcome and assist Tufts Hillel visitors (in person, by phone, and by email)
• General administrative duties for Tufts Hillel as assigned

Minimum Required Qualifications

• Knowledge and skills typically acquired through a bachelor’s degree and 1-3 years of experience
• Proficiency in Microsoft Office Suite, including Word and Excel
• Ability to manage multiple tasks, adapt to shifting priorities, and perform well under pressure
• Excellent written and verbal communication style
• Outstanding attention to detail and strong organizational skills
• Ability to take initiative as a self-starter with a proactive approach to tasks and problem-solving
• Willingness and availability to work occasional nights and weekends as needed for event support

Additional Preferred Experience

• Knowledge of, or willingness to learn about, the Jewish community and Jewish practices
• Familiarity with donor tracking and CRM relationship management tools
• Exposure to the nonprofit sector

What You’ll Receive

• Competitive pay in the non-profit marketplace ($24-$25 per hour)
• Professional development, mentoring, and skill-building opportunities
• Conveniently located near public transit
• Free parking
• Network of inspiring and passionate colleagues at Tufts Hillel and Tufts University

About Tufts Hillel

Tufts Hillel, a private, not-for-profit organization, is the hub of Jewish life at Tufts University. Recognized for its innovative approaches to engaging students in meaningful Jewish experiences, Tufts Hillel serves all Tufts students through community service projects, social events, social justice programs, learning, and religious activities.

For more information, please visit www.hillel.tufts.edu.

Tufts Hillel is affiliated with Hillel International. Hillel International enriches the lives of Jewish students so they may enrich the Jewish people and the world, and envisions a world where every student is inspired to make an enduring commitment to Jewish life, learning and Israel.

About Tufts University

Founded in 1852, Tufts is a top-tier, student-centered research university dedicated to the creation and application of knowledge. It is committed to providing transformative experiences for students and faculty in an inclusive and collaborative environment where creative scholars generate bold ideas, innovate in the face of complex challenges, and distinguish themselves as active citizens of the world.

About Hillel International

In 1923, Rabbi Benjamin Frankel started Hillel with humble means, a noble mission and a breathtaking vision: to convey Jewish civilization to a new generation. Today, Hillel International continues to enrich the lives of Jewish students and is the largest Jewish campus organization in the world at nearly 1,000 colleges and universities across North America and around the world. As Hillel evolves as an organization, the mission remains steadfast: to create lasting connections with every Jewish student that foster an enduring commitment to Jewish life, learning, and Israel and train them to become the next Jewish leaders.

Hillel is an equal opportunity employer. We are committed to creating an accepting and inclusive environment for all.